Okaloosa County BOCC — May 6, 2014 — reading text

requirements are met: ______________________________ Date: Purchasing Director or designee Risk Management Review Approved as written: Date: Risk Manager or designee County Attorney Review Approved as written: ______________________________ Date: _______________ County Attorney Following Okaloosa County approval: Contracts & Grants Document has been received: ______________________________ Date: _______________ Contracts & Grants Manager Packet Pg. 507 Packet Pg. 508 Packet Pg. 509 Packet Pg. 510 Packet Pg. 511 Packet Pg. 512 Packet Pg. 513 Packet Pg. 514 Packet Pg. 515 Packet Pg. 516 Packet Pg. 517 Packet Pg. 518 Packet Pg. 519 Packet Pg. 520 Packet Pg. 521 Packet Pg. 522 Packet Pg. 523 Packet Pg. 524 Packet Pg. 525 Packet Pg. 526 Packet Pg. 527 Packet Pg. 528 Packet Pg. 529 Packet Pg. 530 Packet Pg. 531 Packet Pg. 532 Packet Pg. 533 Packet Pg. 534 Packet Pg. 535 Packet Pg. 536 Packet Pg. 537 Packet Pg. 538 Packet Pg. 539 Packet Pg. 540 Packet Pg. 541 Packet Pg. 542 Packet Pg. 543 Packet Pg. 544 Packet Pg. 545 Packet Pg. 546 Packet Pg. 547 Packet Pg. 548 Packet Pg. 549  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 04/08/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 09:59:26 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 7/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 301−510−519−3160−3160 − CAP OUTLAY PROJ−JUDICIAL 534500 CS−PERSONNEL 32,000.00 16,155.24 .00 BEGINNING BALANCE TOTAL CS−PERSONNEL 32,000.00 16,155.24 .00 15,844.76 546101 RM−GAL RENOVATIONS 10,000.00 4,522.67 .00 BEGINNING BALANCE TOTAL RM−GAL RENOVATIONS 10,000.00 4,522.67 .00 5,477.33 561100 LAND−GENERAL GOVERNMENT 400,000.00 .00 .00 BEGINNING BALANCE TOTAL LAND−GENERAL GOVERNMENT 400,000.00 .00 .00 400,000.00 562132 SHALIMAR ANNEX−PHASE II 738,080.00 73,133.18 .00 BEGINNING BALANCE TOTAL SHALIMAR ANNEX−PHASE II 738,080.00 73,133.18 .00 664,946.82 562170 COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 BEGINNING BALANCE TOTAL COURTHOUSE ANNEX EXTENSN 27,697.00 27,697.00 .00 .00 562248 SHERIFF−CAMPUS RENOVATION 150,000.00 12,997.50 3,970.42 BEGINNING BALANCE 04/03/14 21−7 21400836−01 1404560 20600515 WITTICHEN SUPPLY 2,206.00 −2,206.00 FUJ.AOU36RLXFZ MINI SPLIT 04/03/14 21−7 21400836−02 1404560 20600515 WITTICHEN SUPPLY 1,404.00 −1,404.00 FUJ.ASU18RLF MINI SPLIT F 04/03/14 21−7 21400836−03 1404560 20600515 WITTICHEN SUPPLY 29.00 −29.00 FUJ.K9FZ1618 FITTING KIT 04/03/14 21−7 21400836−04 1404560 20600515 WITTICHEN SUPPLY 73.18 −73.18 3/8" X 50’ COPPER TUBING 04/03/14 21−7 21400836−05 1404560 20600515 WITTICHEN SUPPLY 109.20 −109.20 1/2" X 50’ COPPER TUBING 04/03/14 21−7 21400836−06 1404560 20600515 WITTICHEN SUPPLY 32.76 −32.76 3/8" X 1/2" TUBING INSULA 04/03/14 21−7 21400836−07 1404560 20600515 WITTICHEN SUPPLY 34.44 −34.44 1/2" X 1/2" TUBING INSULA 04/03/14 21−7 21400836−08 1404560 20600515 WITTICHEN SUPPLY 81.84 −81.84 14/4 MINI SPLIT WIRE − 50 Packet Pg. 550 TOTAL SHERIFF−CAMPUS RENOVATION 150,000.00 16,967.92 .00 133,032.08 562249 CLERK−RECORDING OFFICE 50,000.00 8,445.26 13,129.27 BEGINNING BALANCE 04/03/14 21−7 21400821−01 1404382 20600784 BOB TAYLORS INC 3,920.75 −3,920.75 SHAW MOMEMTUM IV− STYLE # 04/03/14 21−7 21400821−02 1404382 20600784 BOB TAYLORS INC 264.00 −264.00 SHAW 500 CARPET TILE ADHE 04/03/14 21−7 21400821−03 1404382 20600784 BOB TAYLORS INC 264.00 −264.00 BURKE MERCER VINYL COVE B * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION  SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 04/08/2014 OKALOOSA COUNTY BOCC AUDIT21 TIME: 09:59:26 EXPENDITURE AUDIT TRAIL SELECTION CRITERIA: orgn.fund=’301’ and orgn.orgn4=’3160’ ACCOUNTING PERIOD: 7/14 SORTED BY: FUND,DEPARTMENT TOTL,DEPARTMENT,ACCOUNT TOTALED ON: FUND,DEPARTMENT TOTL,DEPARTMENT PAGE BREAKS ON: FUND,DEPARTMENT TOTL FUND − 301 − CAPITAL PROJECTS FUND DEPARTMENT − 3160 − CAP OUTLAY PROJ−JUDICIAL ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE 562249 CLERK−RECORDING OFFICE (cont’d) 04/03/14 21−7 21400821−04 1404382 20600784 BOB TAYLORS INC 63.48 −63.48 COVE BASE ADHESIVE GLUE − 04/03/14 21−7 21400821−05 1404382 20600784 BOB TAYLORS INC 8.84 −8.84 COVE BASE CAULKING GUN NO TOTAL CLERK−RECORDING OFFICE 50,000.00 12,966.33 8,608.20 28,425.47 599300 RESERVE−FUTURE CAP OUTLAY 360,917.00 .00 .00 BEGINNING BALANCE TOTAL RESERVE−FUTURE CAP OUTLAY 360,917.00 .00 .00 360,917.00 TOTAL DEPARTMENT − CAP OUTLAY PROJ−JUDICIAL 1,768,694.00 151,442.34 8,608.20 1,608,643.46 TOTAL DEPARTMENT TOTL − CAPITAL OUTLAY−JUDI 1,768,694.00 151,442.34 8,608.20 1,608,643.46 TOTAL FUND − CAPITAL PROJECTS FUND 1,768,694.00 151,442.34 8,608.20 1,608,643.46 TOTAL REPORT 1,768,694.00 151,442.34 8,608.20 1,608,643.46 Packet Pg. 551 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTION  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: CM for Sheriff's New Building DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Request approval to enter into contract negotiations with Lord & Son for CM for the Sheriff's New Shalimar Building. BACKGROUND: The county advertised in the open market for a Construction Manager for the construction of the new 10,000 + s.f. building at the Sheriff's Shalimar campus. Three responsive proposals were received from qualified firms with CM experience. The proposal books from each submitter were distributed to each member of the BCC's appointed selection committee. The selection committee was comprised of: Mr. Ernie Padgett, County Administrator Mr. Don Turner, Facilities Maintenance Director Major Arnold Brown, Sheriff's Office Mr. Jason Autrey, County Engineer (Public Works) Mr. Elliot Kampert, Growth Management Director This committee met on Tuesday, April 29th to rank the proposals. Lord & Son received the highest ranking from among the firms submitting proposals. With Board approval, staff will enter into negotiations with Lord & Son, they being ranked first from among the proposers, to act as Construction Manager for the Sheriff's new Shalimar building project. If negotiations with Lord & Son fail, staff will follow county policy and open negotiations with the firm ranked second. If negotiations with the firm ranked second fail, staff will follow prevailing county policy. RECOMMENDATIONS: (FM) Request approval to enter into contract negotiations with Lord & Son for the Construction Manager contract for the Sheriff's New Shalimar Building and, if negotiations fail, to follow county policy to negotiate with the second choice and so on. RECOMMENDED BY: Packet Pg. 552 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 553 Packet Pg. 554  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Change Order Adjusting D-B Fees for Shalimar Annex Project DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: [FM] Request approval of the Change Order for adjusted fees to the contract for the Shalimar Annex Project. BACKGROUND: The existing with Lord & Son for the renovation of the former Shalimar Annex stated a construction cost estimate of $6,000,000. The Design-Build fees called out in the current contract were based on a $6,000,000 project. As the opportunity to make better choices on the future use of the site became available, the scope of the project was changed to take advantage of those new opportunities. The current direction of