Okaloosa County BOCC — May 6, 2014 — reading text

Division of Strategic Business Development 107 East Madison Street, MSC-80 Tallahassee, Florida 32399 -0001 RECORD RETENTION The Grantee shall retain all grant records and shall ensure the retention of its independent auditor’s working papers for a period of seven (7) years from the date of submission of the final project report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the seven (7) year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the seven (7) year period, whichever is later. Page 13 of 13 Packet Pg. 414 Packet Pg. 415 Packet Pg. 416 Packet Pg. 417 Packet Pg. 418 Packet Pg. 419 Packet Pg. 420 Packet Pg. 421 Packet Pg. 422 Packet Pg. 423 Packet Pg. 424 Packet Pg. 425 Exhibit B - Schedule of Activities Shoal River Military Installation Buffering Project 28-Apr-14 Planned Activity Budget Cost Objective Milestone Outcomes Activity 1: Due Diligence Coordination w/ other government entities (NWFWMD, USACE, FDEP, FDOT, etc.) and Seller; secure other funding agreement(s); identify completed by approximately June $0 parcel(s) to purchase 2014 Activity 2: Negotiations Once the site is selected, appraisals will happen, and then negotiating with the land owner(s) will occur to timeframe depends on appraisal and $0 achieve the lowest possible price. how negotiations go Activity 3: Land Acquisition Purchase land for the primary use of buffering Eglin AFB (Duke Field); timeframe depends on how $200K (plus other funding budget includes appraisals & closing negotiations go; target on closing is from REPI and/or OCWS) costs before October 2015 OCWS = Okaloosa County Water & Sewer NWFWMD = Northwest Florida Water Management District USACE = United States Army Corps of Engineers FDEP = Florida Department of Environmental Protection FDOT = Florida Department of Transportation REPI = Readiness & Environmental Protection Initiative of the U.S. Air Force Packet Pg. 426 Packet Pg. 427 CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Number: 'S I (f Contractor/Lessee Name: T) Grant Funded: YEST NO Purpos&o&Q Th & Date/Term: 1. GREATER THAN $50,000 Amount: 1 c9Cb 1 c7l5D 2. GREATER THAN $25,000 Department: _ W!5 3. $25,000 OR LESS Dept. Monitor Name:_____________________ Document has been reviewed and includes any attachments or exhibits. p,e a_e Purchasing Review " Pro et: Date 71 Puc ~ i nDirector r esignee Risk Management Review e-r- APProv 7 Risk Iflanager or designee (i dlL/P. L2t ( County Attorney Review _r,ved as r,'qten: p) Date:______________________ County Attorney Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager Packet Pg. 428 Packet Pg. 429 Packet Pg. 430 Packet Pg. 431 Packet Pg. 432  EXHIBIT B INITIAL AREAS OF LAND USE COMPATIBILITY CONCERN T03NR23W21 T03NR23W22 T03NR23W23 T03NR23W24 T03NR22W19 T03NR23W27 T03NR23W28 T03NR23W26 T03NR23W25 T03NR22W30 T03NR23W33 T03NR23W34 T03NR23W35 T03NR23W36 T03NR22W31 T02NR23W04 T02NR23W03 T02NR23W02 T02NR23W01 T02NR22W06 T02NR23W09 T02NR23W10 T02NR23W11 T02NR23W12 T02NR22W07 T02NR23W16 T02NR23W15 T02NR23W14 T02NR23W13 T02NR22W18 SHOAL RIVER PROJECT AREA ¯ ACQUIRED ACREAGE CANDIDATE PARCELS - HAISEAL TIMBER CO OKALOOSA COUNTY PARCELS DUKE FIELD APPROACH DEPARTURE CLEARANCE SURFACE SECTIONS PROPERTY APPRAISER PARCELS 5000 2500 0 5000 10000 Feet MILITARY INSTALLATION BOUNDARY Packet Pg. 433  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Eglin Main Base Wastewater - Eglin Easement DEPARTMENT: Water and Sewer BCC DISTRICT: 2&3 STATEMENT OF ISSUE: Staff requests the Board of County Commissioners execute a utility easement between Okaloosa County Water & Sewer and Eglin Air Force Base for the Eglin Main Base Wastewater Project. BACKGROUND: In September 2011, Okaloosa County went under contract (FA2823-11-C- 0030; County Contract No. C11-1906-WS) with the U.S. Air Force for the construction of the Duke Field wastewater infrastructure. The contract was modified in August 2012 to add the following: CECs for Duke Field, construction costs for Main Base wastewater infrastructure, CECs for Main Base, construction costs for Camp Rudder wastewater infrastructure, and CECs for Camp Rudder. The total contract is now $16,699,568; of that, $8,026,192 is reimbursement of design and construction costs, and $8,673,376 is for CECs. On the Eglin Main Base Project, two wastewater treatment facilities will be decommissioned, and OCWS is under contract to design and construct a new conveyance system. The new system will divert all of the wastewater received at their Main and Plew wastewater treatment plants and pump it to the OCWS Arbennie Pritchett WRF. The scope of work includes in-house construction of two large lift stations, 3.6 miles of 24'' force main, and 3.6 miles of 16'' force main, with a completion date set for August 25, 2014. Because the project is located on Eglin AFB property, a utility easement is required from Eglin Air Force for the County to own, operate, and maintain the above-mentioned infrastructure. The easement is at no cost to Okaloosa County. The easement documents are attached, along with an aerial photo depicting the location of the easement. County Contract Review has been completed on the attached Grant of Easement, and the coordination sheet is attached. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the Air Force’s “Grant of Easement” for the Eglin Main Base Wastewater Project. RECOMMENDED BY: Packet Pg. 434 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 435  REC E1 VEODEC . lg 200 CONTRACT & LEASE INTERNAL COORDINATION SHEET Cohfrac$/Lease Number:_______________ Tracking Number: Contractor/Lessee Name ______________________ Grant Funded YS_ NO_ Purpose Dte/Trm J3 4LWV) 1 Cl. GREATER THAN $50 000 Amount (11.)° 2 GREATER THAN $25,000 Department . 3. -5K$25 ,000 OR LESS Dept Monitor Name . Document has been reviewed and incJudes any altachmenls or exhibits Foliowing Okaloosa County approval: Contracts & ranft Document has been received: Date: [_contracts & Grants Manager Packet Pg. 436  Y HW RY CLA J Line Between 2 Power Lines