Okaloosa County BOCC — May 6, 2014 — reading text

Ernie Padgett, County Administrator Packet Pg. 325 Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Willow Creek Phase I Re-plat DEPARTMENT: Growth Management BCC DISTRICT: 1 ISSUE: Willow Creek Plantation Phase I Re- Plat, a proposed re-plat of lot 10, Block “A” (as recorded in the Public Records of Okaloosa County, BK 25, PG 34) as submitted by Innerlight Engineering Corporation on behalf of Willow Creek Plantation of Crestview, LLC. The proposed re-plat consists of converting a platted residential lot to an amenity area due to the availability of existing infrastructure. Pursuant to 177.051, (2) FS…”any change in a plat shall be labeled a re-plat. The property is zoned Airport Compatibility .5 (AC-.5) and has a FLUM designation of Airport Compatibility .5 (AC-.5). The subject lot contains 0.68 acres more or less. The subject lot is located on Wayne Rogers Road, Crestview. PUBLIC COMMENT/OPPOSITION: No comments to date. MILITARY REPRESENTATIVE: No comments to date. STAFF FINDINGS AND RECOMMENDATIONS: Notwithstanding any other facts that may be presented to the contrary, the requested conversion of a residential lot to an amenity area is consistent with the Comprehensive Plan and Land Development Code. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 333 Packet Pg. 334 Packet Pg. 335  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Final Payment - R & E Farms Contract DEPARTMENT: Water and Sewer BCC DISTRICT: 3 STATEMENT OF ISSUE: OCWS staff requests BCC approval of a final payment, in the amount of $6,336.00, to R & E Farms LLC on contract CO9-1691-WS. BACKGROUND: Via the bidding process, Okaloosa County Water & Sewer entered into a contract with R & E Farms LLC in 2009. This contract was for biosolids removal and transportation from our Arbennie Pritchett Water Reclamation Facility to R & E Farms' land application site. The final payment on this contract is now due. This particular invoice, for $6,336.00 is for the billing period of March 2014, where 1,152 cubic yards were land applied. Thus, this will be the final payment on that contract. This final invoice, along with other pertinent information, is attached for your review. Moving forward into the future, staff bid out this commodity (Bid # WS21-14). R & E Farms was the lowest bidder meeting the specifications. On March 18, 2014, the BCC approved the bid award to R & E Farms LLC. Because the service was bid out and there are new prices, there is a new contract with R & E Farms LLC. Now that the final service has been provided, final payment is now due on the previous contract. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval of a final payment, in the amount of $6,336.00, to R & E Farms LLC on contract C09-1691-WS. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343 Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Packet Pg. 348 Packet Pg. 349 Packet Pg. 350 Packet Pg. 351 Packet Pg. 352 Packet Pg. 353 Packet Pg. 354 Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362 Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 6, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Mid County Tank #4 - NWFWMD Grant Agreement, RFQ, and Review Committee DEPARTMENT: Water and Sewer BCC DISTRICT: 1 STATEMENT OF ISSUE: Staff requests that the Board of County Commissioners (BCC) approve and authorize the Chairman to execute the Grant Agreement between the County and the Northwest Florida Water Management District (NWFWMD). This is a $1,250,000 grant (via NWFWMD's Water Supply Development Community Assistance Initiative) to go towards the construction of Mid County Tank #4, in which the total project cost is estimated at $2,700,000. OCWS and Purchasing staff also request permission to move forward with a qualifications based selection process for a contract with an engineering consultant for the same project to serve as the project engineer and owner's representative. BACKGROUND: In June 2011, staff went through a Needs Analysis, producing a list of projects that were necessary, but unfunded due to economic constraints. That final document included a list of projects, one of which was the Bob Sikes Water Tank. OCWS currently has a 1.25 million-gallon ground storage tank, located northwest of the Bob Sikes runway. This tank serves the potable water system, but the primary reason is to maintain a large volume of water for fire suppression of the hangars in the Bob Sikes Industrial Park. The current tank is sized per the insurance requirements of BAE and L-3 Communications. For the Industrial Park to continue to develop, a new large capacity water tank is needed. Additionally, the existing Airport Tank cannot be taken out of service for maintenance because it is the only elevated tank in the Mid County Service Area upper pressure zone. Since June 2011, this Bob Sikes Elevated Water Tank (AKA "Mid County Tank #4) has been placed in our 5-year Capital Improvement Plan (CIP). In October 2014, staff submitted an application for a NWFWMD grant application via the Water Supply Development Community Assistance Initiative. The application was for $1,250,000, which is estimated to be half of the construction cost of a new elevated 1 million gallon per day (MGD) hydro pillar tank. The tank would be similar to our Live Oak & Oddfellow Tanks, constructed in the mid-2000s. The application did not require a signature and was submitted online. This application is attached for your review and approval. In February 2014, staff received notice (attached) from NWFWMD that the project was approved for funding by the District's Governing Board in the amount of $1,250,000. The resulting Grant Agreement has since been through County Contract Review, both of which are attached. The Grant Agreement is per staff's application for the construction of a 1 MGD elevated water tank, referred to as Mid County Tank #4. This funding agreement expires 24 months from the date it's executed. Attachment 1 (Scope of Work) shows an anticipated Packet Pg. 373 schedule and funding breakdown. Upon execution of the Grant Agreement, staff would immediately begin moving forward with land acquisition and then design. As such, staff is requesting that the BCC authorize staff to negotiate with property owners, obtain an appraisal and bring back to the BCC a contract to purchase real estate. OCWS and Purchasing staff would also like to begin the process of obtaining an engineering consultant to serve as the project engineer and owner's representative, via the formal qualifications-based selection process. If authorized by the Board, OCWS staff will work with Purchasing staff to formulate a Request for Qualifications (RFQ) to begin the formal selection process. In the State of Florida per the Competitive Consultants Negotiations Act (CCNA), the selection criteria for the award of engineering contracts are qualifications based. Staff also recommends the following Review Committee to evaluate the statements of qualifications received and bring back a recommendation to the Board, regarding which firm to enter a contract with: Zan Fedorak or designee - Purchasing Manager (non-voting member to oversee) Nathan Boyles - Board of County Commissioners, Water & Sewer Liaison Jeff Littrell - Water & Sewer, Director Mark Wise - Water & Sewer, Deputy Director Dale Brazel - Water & Sewer, Water Operations Supervisor Clay Simmons - Public Works, Road Division Manager OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the Grant Agreement with the Northwest Florida Water Management District for $1,250,000 of funding for the Mid County Tank #4. Staff requests that the BCC authorize the Chairman to execute the Grant Agreement and any future grant documents. Staff also requests BCC approval of the original grant application and Review Committee and to authorize staff to move forward with the following: 1) land acquisition negotiations, 2) land appraisal(s), 3) Engineering RFQ. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 374 Packet Pg. 375 Packet Pg. 376 Packet Pg. 377 Packet Pg. 378 Packet Pg. 379 Packet Pg. 380  RECEIVED MAR 101014 CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Tracking Number: 15 I Contractor/Lessee Name: I\J \vJ FL 1}JCLo&. 1Y"YöJ Ti5k3rant Funded: YES NO_..... Purpose fl' Cnii 1 Date/Term: c2 L1 ni&,_LL, 4EcL& Al 1. X GREATER THAN $50,000 ___0 1) Amount-co IA 2. GREATER THAN $25,000 Department: k-) 3 . LII $25,000 OR LESS Dept. Monitor Name: fLL / Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requirements mt: Date: Purch in Dir coro(Designee Risk Management Review Approved as ri Date: 3 Risk/cia nager or designee County Attorney Review p roved as written: Date: - ____________ ey . Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager Packet Pg. 381 Packet Pg. 382 Packet Pg. 383 Packet Pg. 384 Packet Pg. 385 Packet Pg. 386 Packet Pg. 387 Packet Pg. 388 Packet Pg. 389 Packet Pg. 390 Packet Pg. 391 Packet Pg. 392 Packet Pg. 393 Packet Pg. 394 Packet Pg. 395 Packet Pg. 396 Packet Pg. 397 Packet Pg. 398 Packet Pg. 399  BOARD OF COUNTY COMMISSIONERS