Okaloosa County School Board — Workshop Meeting, January 27, 2025 — reading text

funds for a Self-Help Project to build Softball Batting and Pitching Cage at Davidson Middle School. Public Content Davidson Middle School is seeking School Board approval to raise funds for a Self-Help Project to build a batting and pitching cage for the softball team. The estimated construction cost is $31,000. See attachments for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Proposal Davidson Middle School.pdf (196 KB) 01 - ELEV.pdf (117 KB) 02 - FLPL.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Quarterly School Safety Compliance Report, in accordance with Rule 6a-1.0018(4)(f), F.A.C., presented by Danny Dean, Program Director, Safety, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : No Recommended Action : Motion to approve the Quarterly School Safety Compliance Report. Public Content In accordance with Rule 6a-1.0018(4)(f), F.A.C., at least quarterly, the School Safety Specialist must report to the Superintendent and the Board any noncompliance by the District with laws or rules regarding school safety. Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security or fire-safety systems of the facility or revealing security or fire-safety systems held by an agency is confidential and exempt from release as a public record pursuant to § 119.071(3), Florida Statutes. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Contract between The School Board of Okaloosa County, Florida, and TelaForce, LLC, for RFP 24-03 Information Technology Seat Management Outsourcing, presented by Eric Mitchell, Director of MIS and IT, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025  Fiscal Impact : Yes Dollar Amount : $9,400,000.00 Budgeted : Yes Budget Source : Capital, General Fund, & School Food Service Recommended Action : Motion to approve the IT Seat Management Outsourcing Agreement between The School Board of Okaloosa County, Florida, and TelaForce, LLC, to provide information technology seat management products and services, effective February 1, 2025, through January 31, 2030. Public Content The School Board issued RFP 24-03 for Information Technology Seat Management services. On October 28, 2024, the Board approved the committee’s recommendation to negotiate with the highest ranked respondent – TeleForce, LLC. Extensive negotiations and discussions resulted in TelaForce, LLC, providing information technology seat management products and services described in this Agreement. For 20 years, the Okaloosa County School District has been an example of technology management provided using a Seat Management contract. This contract will continue the program that schools depend on to provide their computing needs. This comprehensive contract covers hardware, essential software, network, management, security, and other technological needs of all our schools and District offices. While most of the changes from the previous contract are minor adjustments, there are two more significant changes. 1) Clear Touch support is now included in the contract. Support includes set up, installation, and maintenance. Help desk support will troubleshoot any problems teachers may have. 2) Mobile Learning will be a part of the Seat Management contract in the same way all other computer devices are managed. There are many benefits to this transition, but significantly it puts all IT support for hardware devices in one place. This contract is a big step forward in how the District manages technology. The initial term of this Agreement shall be February 1, 2025, through January 31, 2030. This Agreement may be renewed one (1) time for up to five (5) years upon written notice to TelaForce, LLC, at least 180 days prior to the end of the Initial Term of the Agreement. Please contact Eric Mitchell for additional information, 689-7153. File Attachments OCSD IT Seat Management Outsourcing Contract 2025_Final.pdf (685 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Proposed Sale of iPads to Titan Technologies in order to add them to the IT Outsourcing (Seat Management) Contract as seat managed rather than support managed, presented by Eric Mitchell, Director of MIS and IT and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve proposed Sale of iPads to Titan Technologies. Public Content The District is requesting to sell 19,249 iPads shown on the attached list to Titan Technologies in order to add them to the IT Outsourcing (Seat Management) Contract as seat managed devices rather than support managed devices. Approving this request would allow the District and Titan to move forward with the sale and inventory of the devices. Titan would inventory the iPads on the list and add property tags to those eligible for purchase. Devices not eligible for purchases would be removed from the list. Once the final list of iPads to by purchased is compiled, the list will be returned to the Board indicating a final selling price. Per the negotiated contract terms, Titan Technologies will pay for the devices in the form of a credit to the monthly bill. Please contact Eric Mitchell for additional information, 689-7153. File Attachments Inventory 10 Jan 2025 iPads.pdf (2,830 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Request to sell obsolete iPads to Diamond Assets, presented by Eric Mitchell, Director of MIS and IT and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Dollar Amount : $15,725.00 Budgeted : No Budget Source : Revenue from Sale of iPads Recommended Action : Motion to approve sale of obsolete iPads to Diamond Assets. Public Content Attached is a list of 629 obsolete iPads that are not eligible for sale or transfer as part of the new IT Outsourcing (Seat Management) contract. These devices will be identified as obsolete and will be sold to Diamond Assets. We are estimating that we will receive an average of $25 per device for a projected total of $15,725. The devices may potentially be replaced as new Ipad seats depending on available funding. Please contact Eric Mitchell for additional information, 689-7153. File Attachments Inventory 10 Jan 2025 obsolete ipads.pdf (130 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to