Okaloosa County School Board — Workshop Meeting, January 27, 2025

Monday, January 27, 2025 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 27, 2025 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Recognitions: Added 3.5 Recognition of the 2026 Teacher of the Year; Board Members' Announcements/Requests for Information: Added 13.2 School Board Members' Travel Request to attend the FSBA School Finance Forum. 3. Recognitions Subject : 3.1 Recognition of the 2025 Elementary Assistant Principal of the Year, Heather Phillips, presented by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Heather Phillips as the 2025 Elementary Assistant Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.2 Recognition of the 2025 Secondary Assistant Principal of the Year, Jeff Strumeyer, presented by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Mr. Jeff Strumeyer as the 2025 Secondary Assistant Principal of the Year for his unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting his school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.3 Recognition of the 2025 Elementary Principal of the Year, Dr. Donna Kelley, presented by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Dr. Donna Kelley as the 2025 Elementary Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.4 Recognition of the 2025 Secondary Principal of the Year, Victoria Hayden, presented by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Victoria Hayden as the 2025 Secondary Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.5 Recognition of the 2026 Teacher of the Year, presented by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Jan 27, 2025 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In County Travel paid for December 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Jan 27, 2025 - Workshop Meeting Type : Report Public Content In County Travel paid for December 2024, presented by Julie Perry, Chief Financial Officer. File Attachments In-County Travel Summary 01.27.2024.pdf (75 KB) In-County Travel Summary 01.27.2025.pdf (75 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out of County Travel paid for December 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Jan 27, 2025 - Workshop Meeting Type : Report Public Content Out of County Travel paid for December 2024, presented by Julie Perry, Chief Financial Officer. File Attachments Out-of-County Travel Summary 01.27.2024.pdf (59 KB) Out-of-County Travel Summary 01.27.2025.pdf (59 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the second quarter of fiscal year 2024- 2025 (October 2024 through December 2024) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments SA totals Q2 School FY24-25.pdf (95 KB) SA totals Q2 Provider FY24-25.pdf (93 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Florida Education Finance Program Full-Time Equivalent Student Enrollment and Student Transportation, For Fiscal Year Ended June 30, 2023, Report No. 2025-065 December 2024, presented by Julie Perry, Chief Financial Officer Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content The Auditor General of the State of Florida has issued Report No. 2025-065, December 2024, Florida Education Finance Program (FEFP) Full-Time Equivalent Student Enrollment (FTE) and Student Transportation for Fiscal Year Ended June 30, 2023. The Auditor General requests that this report be presented to the District School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. Motion to approve the State of Florida Audit Report No. 2025-065, December 2024. File Attachments 2025-065.pdf (4,959 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Okaloosa County District School Board Internal Funds Financial Statements for Fiscal Year Ended June 30, 2024, presented by Julie Perry, Chief Financial Officer Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The independent certified public accounting firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments !Okaloosa Internal Funds Audit - FY2024.pdf (3,284 KB) OCSD Internal Funds - FY24 Required Communications.pdf (686 KB) !Internal Funds Audit Board Presentation FY 2024 2025-01-27.pdf (145 KB) !Internal Funds Audit Report - Summary of Findings FY 2024.pdf (71 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of January 13, 2025; Minutes of the Workshop Meeting of January 13, 2025; Minutes of the Regular Meeting of January 13, 2025, and  recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 13, 2025; Minutes of the Workshop Meeting of January 13, 2025; Minutes of the Regular Meeting of January 13, 2025. File Attachments 1-13-2025 Workshop - DRAFT.pdf (137 KB) 1-13-2025 Meeting - DRAFT.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary for playground privacy fencing in the amount of $2,978.44, presented by Parker Destin and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,978.44 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary for playground privacy fencing in the amount of $2,978.44. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary for playground privacy fencing in the amount of $2,978.44. File Attachments Elliott Point - Privacy Fencing .pdf (241 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary for playground sod in the amount of $2,500, presented by Parker Destin and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary for playground sod in the amount of $2,500. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary for playground sod in the amount of $2,500. The remaining cost of $2,500.00 will be funded through the school's discretionary funds. File Attachments Edwins - Sod .pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for iPads in the amount of $5,631.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,631.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for iPads in the amount of $5,631.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for iPads in the amount of $5,631.00. The remaining cost of $6,320.40 will be covered by the school. File Attachments Apple Quote - Shoal River.pdf (81 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for ClearTouch Panels in the amount of $11,634.00, presented by Brett Hinely and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,634.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for ClearTouch Panels in the amount of $11,634.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Eglin Elementary School for ClearTouch Panels in the amount of $11,634.00. File Attachments Eglin - ClearTouch Panels.pdf (408 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 5 School Board Member Capital Outlay Funds to Plew Elementary School for outdoor lunch courtyard landscaping in the amount of $13,250.00, presented by Brett Hinely and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,250.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Plew Elementary School for outdoor lunch courtyard landscaping in the amount of $13,250.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Plew Elementary School for outdoor lunch courtyard landscaping in the amount of $13,250.00. The remaining cost of $20,000.00 will be covered by the school. File Attachments Plew - Landscaping.pdf (2,436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 01.27.2025.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-01-27.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payroll Warrant Register and Accounts Payable Warrant Register totaling $48,898,716.52; Self-Health Insurance Claims and Fees totaling $2,805,766.01; and Bank Transfers totaling $0.00 for December 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $48,898,716.52, Self- Health Insurance Claims and Fees in the amount of $2,805,766.01, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $48,898,716.52; Self- Health Insurance Claims and Fees totaling $2,805,766.01; and Bank Transfers totaling $0.00 for December 2024 are being presented to the School Board. File Attachments 06 - MIS 3478 - Warrant Register - December 2024.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Mobile Communications America, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,850.00 Budgeted : Yes Budget Source : Capital Fund, Project 4220 DW- Safety/ADA-Radios Recommended Action : Motion to approve the purchase of radios and additional equipment from Mobile Communications America, Inc. for a total of $50,850.00. Public Content Request approval to purchase radios and additional equipment from Mobile Communications America, Inc. for a total of $50,850.00. The purchase is made through Sourcewell Contract #042012-MOT, and funds will be paid from Capital Fund, Project 4220 DW-Safety/ADA- Radios. A copy of the quote is attached. For additional information, please contact Danny Dean, Program Director, Safe Schools, at (850) 689-7117. File Attachments MCA Quote.pdf (728 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,489.00 Budgeted : Yes Budget Source : General Fund, Project 5068 CAPE- Information Technology Recommended Action : Motion to approve the purchase of computer hardware from Apple Store for Education Institution in the amount of $50,489.00. Public Content Request approval to purchase computer hardware from Apple Store for Education Institution in the amount of $50,489.00. The purchase is made through PEPPM 2023 Contract #535802 and funds will be paid from General, Project 5068 CAPE-Information Technology. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical Education, at (850) 833-5858. File Attachments Apple Quote.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Requesting permission to raise funds for a Self-Help Project to build a Softball Batting and Pitching Cage at Davidson Middle School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Dollar Amount : $31,000.00 Budgeted : No Budget Source : Self-Help Fundraising Recommended Action : Motion to approve the request to raise funds for a Self-Help Project to build Softball Batting and Pitching Cage at Davidson Middle School. Public Content Davidson Middle School is seeking School Board approval to raise funds for a Self-Help Project to build a batting and pitching cage for the softball team. The estimated construction cost is $31,000. See attachments for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Proposal Davidson Middle School.pdf (196 KB) 01 - ELEV.pdf (117 KB) 02 - FLPL.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Quarterly School Safety Compliance Report, in accordance with Rule 6a-1.0018(4)(f), F.A.C., presented by Danny Dean, Program Director, Safety, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : No Recommended Action : Motion to approve the Quarterly School Safety Compliance Report. Public Content In accordance with Rule 6a-1.0018(4)(f), F.A.C., at least quarterly, the School Safety Specialist must report to the Superintendent and the Board any noncompliance by the District with laws or rules regarding school safety. Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security or fire-safety systems of the facility or revealing security or fire-safety systems held by an agency is confidential and exempt from release as a public record pursuant to § 119.071(3), Florida Statutes. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Contract between The School Board of Okaloosa County, Florida, and TelaForce, LLC, for RFP 24-03 Information Technology Seat Management Outsourcing, presented by Eric Mitchell, Director of MIS and IT, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025  Fiscal Impact : Yes Dollar Amount : $9,400,000.00 Budgeted : Yes Budget Source : Capital, General Fund, & School Food Service Recommended Action : Motion to approve the IT Seat Management Outsourcing Agreement between The School Board of Okaloosa County, Florida, and TelaForce, LLC, to provide information technology seat management products and services, effective February 1, 2025, through January 31, 2030. Public Content The School Board issued RFP 24-03 for Information Technology Seat Management services. On October 28, 2024, the Board approved the committee’s recommendation to negotiate with the highest ranked respondent – TeleForce, LLC. Extensive negotiations and discussions resulted in TelaForce, LLC, providing information technology seat management products and services described in this Agreement. For 20 years, the Okaloosa County School District has been an example of technology management provided using a Seat Management contract. This contract will continue the program that schools depend on to provide their computing needs. This comprehensive contract covers hardware, essential software, network, management, security, and other technological needs of all our schools and District offices. While most of the changes from the previous contract are minor adjustments, there are two more significant changes. 1) Clear Touch support is now included in the contract. Support includes set up, installation, and maintenance. Help desk support will troubleshoot any problems teachers may have. 2) Mobile Learning will be a part of the Seat Management contract in the same way all other computer devices are managed. There are many benefits to this transition, but significantly it puts all IT support for hardware devices in one place. This contract is a big step forward in how the District manages technology. The initial term of this Agreement shall be February 1, 2025, through January 31, 2030. This Agreement may be renewed one (1) time for up to five (5) years upon written notice to TelaForce, LLC, at least 180 days prior to the end of the Initial Term of the Agreement. Please contact Eric Mitchell for additional information, 689-7153. File Attachments OCSD IT Seat Management Outsourcing Contract 2025_Final.pdf (685 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Proposed Sale of iPads to Titan Technologies in order to add them to the IT Outsourcing (Seat Management) Contract as seat managed rather than support managed, presented by Eric Mitchell, Director of MIS and IT and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve proposed Sale of iPads to Titan Technologies. Public Content The District is requesting to sell 19,249 iPads shown on the attached list to Titan Technologies in order to add them to the IT Outsourcing (Seat Management) Contract as seat managed devices rather than support managed devices. Approving this request would allow the District and Titan to move forward with the sale and inventory of the devices. Titan would inventory the iPads on the list and add property tags to those eligible for purchase. Devices not eligible for purchases would be removed from the list. Once the final list of iPads to by purchased is compiled, the list will be returned to the Board indicating a final selling price. Per the negotiated contract terms, Titan Technologies will pay for the devices in the form of a credit to the monthly bill. Please contact Eric Mitchell for additional information, 689-7153. File Attachments Inventory 10 Jan 2025 iPads.pdf (2,830 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Request to sell obsolete iPads to Diamond Assets, presented by Eric Mitchell, Director of MIS and IT and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Dollar Amount : $15,725.00 Budgeted : No Budget Source : Revenue from Sale of iPads Recommended Action : Motion to approve sale of obsolete iPads to Diamond Assets. Public Content Attached is a list of 629 obsolete iPads that are not eligible for sale or transfer as part of the new IT Outsourcing (Seat Management) contract. These devices will be identified as obsolete and will be sold to Diamond Assets. We are estimating that we will receive an average of $25 per device for a projected total of $15,725. The devices may potentially be replaced as new Ipad seats depending on available funding. Please contact Eric Mitchell for additional information, 689-7153. File Attachments Inventory 10 Jan 2025 obsolete ipads.pdf (130 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Contract with Mosyle iPad Management Software presented by Eric Mitchell, Director of MIS and IT, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Dollar Amount : $52,168.36 Budgeted : Yes Budget Source : General Fund Project 3009 - Instructional & District-Wide Software Recommended Action : Motion to approve approve Contract with Mosyle iPad Management. Public Content Mosyle is used by the District to manage its iPads. Information Systems is requesting approval of to contract with Mosyle from February 1, 2025, through September 23, 2025. If the Board approves the sale of iPads to Titan as part of the IT Outsourcing (Seat Management) contract, Titan will reimburse the District for the pro-rata cost of Mosyle from the date that management of the iPads is completely transitioned to Titan. Please contact Eric Mitchell for additional information, 689-7153. File Attachments Mosyle Quote.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Approval of Expenditure Plan for the Opioid Settlement Trust Fund Interlocal Agreement Between the School Board of Okaloosa County and Okaloosa County, Florida, presented by Rebecca Heald, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Dollar Amount : $68,890.00 Budgeted : No Budget Source : This will be a Flow-Through Grant from the Okaloosa County Commissioner's Office Recommended Action : Motion to approve and implement the Expenditure Plan as defined in the Opioid Settlement Agreement. Public Content The Okaloosa County Board of County Commissioners has offered to partner with Okaloosa County School District to fund various measures focused on the prevention of opioid use and overdose deaths by providing training and support for educators to aid in identifying students who may be at higher risk of opioid use disorders, and by providing support and resources for the aforementioned at-risk youth and adolescents, as set forth in the Expenditure Plan. The funds for reimbursement are not to exceed $100,000. File Attachments Interlocal Agreement - Okaloosa County School District (final with all attachments).pdf (1,213 KB) Opioid Settlement Trust Fund - Expenditure Plan rev.pdf (144 KB) 460 - DOE 101s - FY 24-25 OSTF.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Recommendation that the School Board adopt the Division of Administrative Hearings (DOAH) Recommended Order in Case No. 24- 1795 as the Final Order of the School Board presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the DOAH Recommended Order in Case No. 24- 1795. Public Content This agenda item is presented to the School Board for review and adoption of the Division of Administrative Hearings (DOAH) Recommended Order in Case No. 24-1795 as the Final Order of the School Board. For additional information, contact Lee Hale at 850-833-5801. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 124694 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Donna Born 107967 Teacher Pryor MS 1/1/2025 Janice Fendrick 118562 Teacher Mary Esther ES 7/1/2025 Michelle Harris 107130 Teacher Mary Esther ES 7/1/2025 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2024- 2025 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2024-2025 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 1-27-2025.xlsx.pdf (104 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Jan. 27, 2025 UPDATED Separations, Public.pdf (63 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Jan. 27, 2025 Ed Support New Hires, Public.pdf (55 KB) Jan. 27, 2025 Instructional New Hires, Public.pdf (54 KB) Jan. 27, 2025 Substitute New Hires, Public.pdf (78 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Jan. 27, 2025 Transfers, Public.pdf (137 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Recommended Action : Motion to approve the suspension of Employee #106754 for 1 day. Public Content Suspension of Employee #106754 for one (1) day. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Recommended Action : Motion to approve the suspension of Employee #110750 for 5 days. Public Content Suspension of Employee #110750 for five (5) days. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Recommended Action : Motion to approve the suspension of Employee #125810 for 1-day. Public Content Suspension of Employee #125810 for one (1) day. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.10 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Tracy Broxson Riverside Elem. 33.50 Melissa Franklin Bob Sikes 2.00 Audrey Gray Niceville/Food Services 70.00 Stephanie Smedley Shoal River Middle 9.50 Deann Daniel Transportation North 80.00 Stacy Bowden Elliot Point Elem. 75.00 Margarett Coleman Davidson Elem. 14.00 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program (to be presented at second Workshop of the month) Meeting : Jan 27, 2025 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 TPM Program #6, Task Order #28, Scope Modification #1, District- Wide Phase 2 Security Upgrades, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Dollar Amount : $129,792.00 Budgeted : Yes Budget Source : Capital - Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #28, Scope Modification #1, District-Wide Phase 2 Security Upgrades, in the amount of $129,792. Public Content Approval is requested for TPM Program #6, Task Order #28, Scope Modification #1, District-Wide Phase 2 Security Upgrades, in the amount of $129,792. Scope of Work: Destin Elementary School - Replace the existing four foot (4') fence located between the parking lot and track with an eight foot (8') high black chain link fence with four (4) pedestrian gates and one (1) vehicle access gate at track boundary. Carver Hill Complex - New black aluminum main entrance fence and gate with AI Phone access control. Please contact Dr. Bill Smith for additional information, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #29, Scope Modification #1, GMP CTE Renovations at Crestview High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Dollar Amount : $796,306.00 Budgeted : Yes Budget Source : Triumph AI Recommended Action : Motion to approve TPM Program #6, Task Order #29, Scope Modification #1, GMP CTE Renovations at Crestview High School in the amount of $796,306. Public Content Approval is requested for TPM Program #6, Task Order #29, Scope Modification #1, GMP CTE Renovations at Crestview High School. Scope of Work: This Scope Modification GMP for the creation of a new AI Lab for CTE at Crestview High School consists of the renovation of the existing shop building to convert into a classroom and lab. This includes the installation of a new HVAC unit and associated roof curb and spiral duct distribution system, new LED lighting and lighting control system, data and power outlets, HVAC controls, upgrading of interior finishes (painting to wall, ceiling and floor), additional insulation applied at the roof deck and new Fire Alarm devices as required. The Total Cost of work for Task Order #29, Scope Modification #1 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $796,308 Portion of Pre-GMP Phase Services - Previously Authorized $77,978 Total Cost of Work $874,286 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO29 SM1 GMP CTE AI Lab Revised Scope Ver 1.pdf (176 KB) TO#29 SM1 GMP CTE AI Lab.pdf (33 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 27, 2025 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 27, 2025 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments 2024 2025 First Semester Highlights Talking Points.pdf (155 KB) Internal Funds Audit Board Presentation FY 2024 2025-01-27.pptx (181 KB) School Board Workshop First Semester Highlights.pdf (6,478 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Jan 27, 2025 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 13. Board Members' Announcements/Requests for Information Subject : 13.2 School Board Members' Travel Request to attend the FSBA School Finance Forum Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Budgeted : Yes  Budget Source : Center 9001 Out-of-County Travel Recommended Action : Motion to approve funding for travel request for School Board Members, Brett Hinely and D. Parker Destin, to attend the FSBA School Finance Forum, February 6-7, 2025; and is confirmed as official School Board business and complies with the rules of the State Board of Education. Public Content Florida Statute §1001.39 requires that School Board members who travel outside of the District, and are requesting reimbursement of travel expense in excess of $500, obtain approval from the School Board that the travel is for official School Board business and that it complies with the rules of the State Board of Education. Mr. Hinely and Mr. Destin plan to attend the FSBA School Finance Forum in Gainesville, Florida, February 6-7, 2025. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Jan 27, 2025 - Workshop Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jan 27, 2025 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Attorney-Client Session Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Board Meeting for the purpose of conducting closed attorney-client sessions to discuss litigation matters pending in the Circuit Court in and for Okaloosa County, Florida, in Case No. 2023-CA-001521 The Special Meeting will be held on Monday, January 27, 2025, at 8:30 a.m. The open portions of the meeting will be conducted at the School District Central Administration Complex, Training Room, Niceville, Florida. The attorney-client portions of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 1-27-2025 Special Mtg - Attorney-Client.pdf (56 KB) 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on January 27, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.