Okaloosa County School Board — Workshop Meeting, January 27, 2025 — reading text

Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Plew Elementary School for outdoor lunch courtyard landscaping in the amount of $13,250.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Plew Elementary School for outdoor lunch courtyard landscaping in the amount of $13,250.00. The remaining cost of $20,000.00 will be covered by the school. File Attachments Plew - Landscaping.pdf (2,436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 01.27.2025.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-01-27.pdf (107 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payroll Warrant Register and Accounts Payable Warrant Register totaling $48,898,716.52; Self-Health Insurance Claims and Fees totaling $2,805,766.01; and Bank Transfers totaling $0.00 for December 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $48,898,716.52, Self- Health Insurance Claims and Fees in the amount of $2,805,766.01, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $48,898,716.52; Self- Health Insurance Claims and Fees totaling $2,805,766.01; and Bank Transfers totaling $0.00 for December 2024 are being presented to the School Board. File Attachments 06 - MIS 3478 - Warrant Register - December 2024.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Mobile Communications America, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,850.00 Budgeted : Yes Budget Source : Capital Fund, Project 4220 DW- Safety/ADA-Radios Recommended Action : Motion to approve the purchase of radios and additional equipment from Mobile Communications America, Inc. for a total of $50,850.00. Public Content Request approval to purchase radios and additional equipment from Mobile Communications America, Inc. for a total of $50,850.00. The purchase is made through Sourcewell Contract #042012-MOT, and funds will be paid from Capital Fund, Project 4220 DW-Safety/ADA- Radios. A copy of the quote is attached. For additional information, please contact Danny Dean, Program Director, Safe Schools, at (850) 689-7117. File Attachments MCA Quote.pdf (728 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,489.00 Budgeted : Yes Budget Source : General Fund, Project 5068 CAPE- Information Technology Recommended Action : Motion to approve the purchase of computer hardware from Apple Store for Education Institution in the amount of $50,489.00. Public Content Request approval to purchase computer hardware from Apple Store for Education Institution in the amount of $50,489.00. The purchase is made through PEPPM 2023 Contract #535802 and funds will be paid from General, Project 5068 CAPE-Information Technology. A copy of the quote is attached. For additional information, please contact Jennifer Beasley, Program Director, Career & Technical Education, at (850) 833-5858. File Attachments Apple Quote.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Requesting permission to raise funds for a Self-Help Project to build a Softball Batting and Pitching Cage at Davidson Middle School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 27, 2025 Absolute Date : Jan 27, 2025 Fiscal Impact : Yes Dollar Amount : $31,000.00 Budgeted : No Budget Source : Self-Help Fundraising Recommended Action : Motion to approve the request to raise