Okaloosa County School Board — Workshop Meeting, January 27, 2025 — reading text

Monday, January 27, 2025 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 27, 2025 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 27, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Recognitions: Added 3.5 Recognition of the 2026 Teacher of the Year; Board Members' Announcements/Requests for Information: Added 13.2 School Board Members' Travel Request to attend the FSBA School Finance Forum. 3. Recognitions Subject : 3.1 Recognition of the 2025 Elementary Assistant Principal of the Year, Heather Phillips, presented by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Heather Phillips as the 2025 Elementary Assistant Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.2 Recognition of the 2025 Secondary Assistant Principal of the Year, Jeff Strumeyer, presented by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Mr. Jeff Strumeyer as the 2025 Secondary Assistant Principal of the Year for his unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting his school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.3 Recognition of the 2025 Elementary Principal of the Year, Dr. Donna Kelley, presented by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Dr. Donna Kelley as the 2025 Elementary Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.4 Recognition of the 2025 Secondary Principal of the Year, Victoria Hayden, presented by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Victoria Hayden as the 2025 Secondary Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.5 Recognition of the 2026 Teacher of the Year, presented by the Superintendent. Meeting : Jan 27, 2025 - Workshop Meeting Type : 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Jan 27, 2025 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In County Travel paid for December 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Jan 27, 2025 - Workshop Meeting Type : Report Public Content In County Travel paid for December 2024, presented by Julie Perry, Chief Financial Officer. File Attachments In-County Travel Summary 01.27.2024.pdf (75 KB) In-County Travel Summary 01.27.2025.pdf (75 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out of County Travel paid for December 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Jan 27, 2025 - Workshop Meeting Type : Report Public Content Out of County Travel paid for December 2024, presented by Julie Perry, Chief Financial Officer. File Attachments Out-of-County Travel Summary 01.27.2024.pdf (59 KB) Out-of-County Travel Summary 01.27.2025.pdf (59 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the second quarter of fiscal year 2024- 2025 (October 2024 through December 2024) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments SA totals Q2 School FY24-25.pdf (95 KB) SA totals Q2 Provider FY24-25.pdf (93 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Florida Education Finance Program Full-Time Equivalent Student Enrollment and Student Transportation, For Fiscal Year Ended June 30, 2023, Report No. 2025-065 December 2024, presented by Julie Perry, Chief Financial Officer Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content The Auditor General of the State of Florida has issued Report No. 2025-065, December 2024, Florida Education Finance Program (FEFP) Full-Time Equivalent Student Enrollment (FTE) and Student Transportation for Fiscal Year Ended June 30, 2023. The Auditor General requests that this report be presented to the District School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. Motion to approve the State of Florida Audit Report No. 2025-065, December 2024. File Attachments 2025-065.pdf (4,959 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Okaloosa County District School Board Internal Funds Financial Statements for Fiscal Year Ended June 30, 2024, presented by Julie Perry, Chief Financial Officer Meeting : Jan 27, 2025 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The independent certified public accounting firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments !Okaloosa Internal Funds Audit - FY2024.pdf (3,284 KB) OCSD Internal Funds - FY24 Required Communications.pdf (686 KB) !Internal Funds Audit Board Presentation FY 2024 2025-01-27.pdf (145 KB) !Internal Funds Audit Report - Summary of Findings FY 2024.pdf (71 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda