Okaloosa County School Board — Workshop Meeting, August 26, 2024 — reading text

appropriated to Northwood Elementary School for classroom flooring in the amount of $4,861.82. File Attachments Northwood 702 Classroom Flooring.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary for classroom flooring in the amount of $5,564.42, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $5,564.42 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary for classroom flooring in the amount of $5,564.42. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary for classroom flooring in the amount of $5,564.42. File Attachments Northwood Classroom Furniture.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 08.26.2024.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register totaling $25,976,258.23; Self-Health Insurance Claims and Fees totaling $3,243,336.54; and Bank Transfers totaling $0.00 for July 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,976,258.23, Self- Health Insurance Claims and Fees in the amount of $3,243,336.54, and  Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $25,976,258.23; Self- Health Insurance Claims and Fees totaling $3,243,336.54; and Bank Transfers totaling $0.00 for July 2024 are being presented to the School Board. File Attachments 01 - MIS 3478 - Warrant Register - July 2024.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Sole Source #25-05 TriMark, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $76,150.00 Budgeted : Yes Budget Source : School Food Service Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of custom kitchen equipment from TriMark for Bob Sikes Elementary School ($38,075.00) and Shalimar Elementary School ($38,075.00) for a total of $76,150.00. Public Content Request approval to purchase custom kitchen equipment from TriMark for Bob Sikes Elementary School ($38,075.00) and Shalimar Elementary School ($38,075.00) for a total of $76,150.00. The purchase is made through 6A-1.012(12)(d), and funds will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. Copies of the quotes and funding spreadsheet are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301- 3020. File Attachments BOB SIKES QUOTE.pdf (891 KB) SHALIMAR QUOTE.pdf (316 KB) PRICING BREAKDOWN.xlsx (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of ITB 20-01 Epoxy Flooring-DW, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Budget Source : Capital Fund - 1.50 Mil Recommended Action : Motion to approve the renewal of ITB 20-01 Epoxy Flooring-DW. The vendor is Pro Floors Plus, and the bid will be used as needed, based on bid pricing, effective September 24, 2024, through September 23, 2025. Public Content Request approval to renew ITB 20-01 Epoxy Flooring-DW. The vendor is Pro Floors Plus, and the bid will be used as needed, based on bid pricing. Funding will be paid from Capital Fund - 1.50 Mill, and the contract is effective September 24, 2024, through September 23, 2025. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (560 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Johnson-Lancaster and Associates, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $91,644.09 Budgeted : Yes Budget Source : School Food Service Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Johnson-