Okaloosa County School Board — Workshop Meeting, August 26, 2024

Monday, August 26, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 26, 2024 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Assistant Principal II (10 Month), Lewis School, recommended by the Superintendent for approval Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Motion to approve the appointment of Assistant Principal II (10 Month), Lewis School. Public Content 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241  Discussion of Agenda Items (Blue Card) Meeting : Aug 26, 2024 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for July 2024, presented by Julie Perry, Chief Financial Officer Meeting : Aug 26, 2024 - Workshop Meeting Type : Report Public Content In-County Travel paid for July 2024, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel Summary 08.26.2024.pdf (67 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for July 2024, presented by Julie Perry, Chief Financial Officer Meeting : Aug 26, 2024 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for July 2024, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel Summary 08.26.2024.pdf (64 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of August 12, 2024; Minutes of the Regular Meeting of August 12, 2024, recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 12, 2024; Minutes of the Regular Meeting of August 12, 2024. File Attachments 8-12-2024 Workshop - DRAFT.pdf (136 KB) 8-12-2024 Meeting - DRAFT.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for Cleartouch Panels in the amount of $17,998.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $17,998.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for Cleartouch Panels in the amount of $17,998.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for Cleartouch Panels in the amount of $17,998.00. File Attachments Shalimar ClearTouch Panels.pdf (81 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $5,034.59, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $5,034.59 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Northwood  Elementary School for classroom flooring in the amount of $5,034.59. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for classroom flooring in the amount of $5,034.59. File Attachments Northwood 706 Classroom Flooring.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $4,861.82, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $4,861.82 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the the appropriation of District 3 School Board Member Capital Outlay Funds to Northwood Elementary School for classroom flooring in the amount of $4,861.82. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary School for classroom flooring in the amount of $4,861.82. File Attachments Northwood 702 Classroom Flooring.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary for classroom flooring in the amount of $5,564.42, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $5,564.42 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Northwood Elementary for classroom flooring in the amount of $5,564.42. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Northwood Elementary for classroom flooring in the amount of $5,564.42. File Attachments Northwood Classroom Furniture.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 08.26.2024.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register totaling $25,976,258.23; Self-Health Insurance Claims and Fees totaling $3,243,336.54; and Bank Transfers totaling $0.00 for July 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,976,258.23, Self- Health Insurance Claims and Fees in the amount of $3,243,336.54, and  Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $25,976,258.23; Self- Health Insurance Claims and Fees totaling $3,243,336.54; and Bank Transfers totaling $0.00 for July 2024 are being presented to the School Board. File Attachments 01 - MIS 3478 - Warrant Register - July 2024.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Sole Source #25-05 TriMark, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $76,150.00 Budgeted : Yes Budget Source : School Food Service Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of custom kitchen equipment from TriMark for Bob Sikes Elementary School ($38,075.00) and Shalimar Elementary School ($38,075.00) for a total of $76,150.00. Public Content Request approval to purchase custom kitchen equipment from TriMark for Bob Sikes Elementary School ($38,075.00) and Shalimar Elementary School ($38,075.00) for a total of $76,150.00. The purchase is made through 6A-1.012(12)(d), and funds will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. Copies of the quotes and funding spreadsheet are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301- 3020. File Attachments BOB SIKES QUOTE.pdf (891 KB) SHALIMAR QUOTE.pdf (316 KB) PRICING BREAKDOWN.xlsx (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of ITB 20-01 Epoxy Flooring-DW, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Budget Source : Capital Fund - 1.50 Mil Recommended Action : Motion to approve the renewal of ITB 20-01 Epoxy Flooring-DW. The vendor is Pro Floors Plus, and the bid will be used as needed, based on bid pricing, effective September 24, 2024, through September 23, 2025. Public Content Request approval to renew ITB 20-01 Epoxy Flooring-DW. The vendor is Pro Floors Plus, and the bid will be used as needed, based on bid pricing. Funding will be paid from Capital Fund - 1.50 Mill, and the contract is effective September 24, 2024, through September 23, 2025. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (560 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Johnson-Lancaster and Associates, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $91,644.09 Budgeted : Yes Budget Source : School Food Service Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Johnson- Lancaster and Associates for Bob Sikes Elementary School ($44,429.34) and Shalimar Elementary School ($47,214.75) for a total of $91,644.09. Public Content Request approval to purchase kitchen equipment from Johnson-Lancaster and Associates for Bob Sikes Elementary School ($44,429.34) and Shalimar Elementary School ($47,214.75) for a total of $91,644.09. The purchase is made through Osceola County School Bid SDOC-22-B-077-KP and funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. Copies of the quotes and Pricing Breakdown are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments BOB SIKES QUOTE.pdf (3,194 KB) SHALIMAR QUOTE.pdf (210 KB) PRICING BREAKDOWN.xlsx (27 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: EMCI Wireless, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $51,895.50 Budgeted : Yes Budget Source : Capital Fund, Project 4220 DW- Safety/ADA-Radios Recommended Action : Motion to approve the purchase of portable radios and equipment from EMCI Wireless for a total of $51,895.50. Public Content Request approval to purchase portable radios and equipment from EMCI Wireless for a total of $51,895.50. The purchase is made through Sourcewell Contract #042021-MOT and funding will be paid from Capital Fund, Project 4220 DW-Safety/ADA-Radios. A copy of the quote is attached. For additional information, please contact Danny Dean, Program Director, Safety, at (850) 689-7198. File Attachments EMCI WIRELESS QUOTE.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $168,375.59 Budgeted : Yes Budget Source : Capital Fund, Project 5341 DW Safety/ADA-Playgrounds Recommended Action : Motion to approve the purchase of playground equipment and installation from Playmore Recreational Products & Services for Shalimar Elementary School in the amount of $168,375.59. Public Content Request approval to purchase purchase playground equipment and installation from Playmore Recreational Products & Services for Shalimar Elementary School in the amount of $168,375.59. The purchase is made through Manatee County Schools bid 21-0053-MR. Funding will be paid from Capital Fund, Project 5341 DW Safety/ADA-Playgrounds, and a copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments SHALIMAR ES QUOTE.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Exempted Purchase Over $50,000: Sunbelt Staffing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $92,625.00 Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant Speech Recommended Action : Motion to approve contracting with Sunbelt Staffing to provide Speech Language Pathology Teleservices, for a contract amount not to exceed $92,625.00, effective August 27, 2024, through June 30, 2025. Public Content Request approval to contract with Sunbelt Staffing to provide Speech Language Pathology Teleservices for up to ten (10) candidates, to provide a maximum of 37.5 hours per week, up to 7.5 hours per day, based on $65.00 per hour not to exceed 1425 hours, for a contract amount not to exceed $92,625.00. The Agreement is exempt through 6A-1.012(11)(a) and will be effective August 27, 2024, through June 30, 2025. A copy of the Agreement is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-5866. File Attachments SUNBELT AGREEMENT.pdf (308 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Agreement to grant Florida Power & Light Company an underground easement at Northwood Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company an underground easement at Northwood Elementary School. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County, Florida, grant an underground easement at Northwood Elementary School. A non-exclusive easement forever for the construction, operation and maintenance of underground electric utility facilities (including cables, conduits, appurtenant equipment and appurtenant above-ground equipment) to be installed from time to time; with the right to reconstruct, improve and add to enlarge, change the voltage as well as the size of and remove such facilities or any of them within an easement area. Property location: NW Fourth Ave, Crestview, FL - Parcel ID: 08-3N-23-1780-0025-0010 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments FPL - MasTec Underground Easement - Fourth Ave, Crestview.pdf (290 KB) Fourth Ave - Exhibit A Sketch & Description.pdf (404 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Agreement to grant Florida Power & Light Company an  underground easement at Richbourg School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company an underground easement at Richbourg School. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County, Florida, grant an underground easement at Richbourg School. A non-exclusive easement forever for the construction, operation and maintenance of underground electric utility facilities (including cables, conduits, appurtenant equipment and appurtenant above-ground equipment) to be installed from time to time; with the right to reconstruct, improve and add to enlarge, change the voltage as well as the size of and remove such facilities or any of them within an easement area. Property location: Sixth Ave. (Blk. 26), Crestview, FL - Parcel ID: 08-3N-23-1780-0026-0000 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments FPL - MasTec Underground Easement - Sixth Ave, Crestview.pdf (340 KB) Sixth Ave - Sketch & Description.pdf (440 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Self-Help Project, Improvements to Baseball Facility at Fort Walton Beach High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $17,000.00 Budgeted : Yes Budget Source : Self-Help Capital Project Recommended Action : Motion to approve the Self-Help Project to improve the baseball facility at Fort Walton Beach High School, estimated amount of $17,000.00. Public Content Fort Walton Beach High School's Baseball program is requesting School Board approval of a Self-Help project to improve the baseball facility. The much needed upgrades will specifically focus on turfing the backstop and home plate area. Mr. Jared Boswell is a prominent community member and alumni of Fort Walton Beach High School. His support, along with his business partners, are greatly needed and appreciated to assist in facility upgrades to our programs. The Fort Walton Beach High School Baseball Facility hosts numerous tournaments and events yearly. The improvements that Mr. Boswell and his partners will make are essential for ensuring the safety, functionality and overall quality of our playing field and will significantly enhance our facility's value to the community. We kindly request your support in the in-kind donations that are being provided at this time. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments FWBHS Letter from Lindsey Smith.pdf (269 KB) MIS 2140 Form.pdf (42 KB) JP Boswell Letter.pdf (173 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Motion to approve the sale and disposal of the property listed on the  attached surplus lists dated August 26, 2024. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated August 26, 2024. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for August 26 2024 Board Meeting.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Contract/Lease Renewal Agreement between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners for the Library Cooperative Courier Service, presented by Eric Mitchell, Director of MIS/IT, and recommended by the Superintendent for approval Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $9,950.00 Budgeted : No Recommended Action : Motion to approve Contract/Lease Renewal Agreement between the Okaloosa County Board of County Commissioners and The School Board of Okaloosa County for the Library Cooperative Courier Service, effective October 1, 2024 through September 30, 2025. Public Content The Okaloosa County Public Library Cooperative agrees to renew the Library Cooperative Courier Service contract/lease, #C08-1671- LIB for an additional term. The contract renewal period will be 10/1/24 to 9/30/25. The annual budgeted amount for this contract is $9,950.00. File Attachments 2024 -2025 Library Cooperative Courier Services Contract-Lease Renewal.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Request to advertise a Public Hearing for revision of School Board policies in Chapter 4, Students, presented by Tracey Lamb, Director I, Student Services, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board policies in Chapter 4, Students. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 4, Students. Proposed amendments to the policies are to update the current policies to ensure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. For additional information, please contact Tracey Lamb, 850-833-3108 File Attachments Chapter 4 - Students School Board Policy - REDLINE.pdf (795 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Agreement between The School Board of Okaloosa County, Florida, and Okaloosa County Comprehensive Head Start, submitted by Kathy Ard, ESE Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Fiscal Impact : No Public Content This agreement provides services for speech therapy, language therapy, and other educational related services for eligible prekindergarten children, ages 3 through 5, who are enrolled in the Head Start program. For additional information, please contact Kathy Ard, ESE Director, at 850-833-3164, or ardk@okaloosaschools.com. File Attachments OkaloosaCounty_OCSD MOU SY24-25.pdf (235 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Cooperative Agreement between The School Board of Okaloosa County, Florida, and the Early Learning Coalition of the Emerald Coast, presented by Rebecca Heald, Specialist, Student Services, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $52,000.00 Budgeted : Yes Budget Source : Project 2086- SAI- Teenage Parent Program Recommended Action : Motion to approve the Cooperative Agreement between The School Board of Okaloosa County, Florida, and the Early Learning Coalition of the Emerald Coast for child care services provided to the student enrolled in the Teenage Parent Program. Public Content The Early Learning Coalition of the Emerald Coast and The School Board of Okaloosa County, Florida, mutually agree to cooperate in serving the pregnant and parenting students in the school district. Through this agreement, child care placement will be provided to ay pregnant or parenting student, enrolled in the Teenage Parenting Program, pursuing a high school diploma. Term of this agreement is July 1, 2024 through JUne30, 2025 Please contact Beke Heald at (850) 833-3108 for additional information. File Attachments TAPP - Okaloosa County Partially signed (1).pdf (665 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 HOPE Squad program agreement between HOPE SQUAD, INC. and the School District of Okaloosa County, presented by Teri Schroeder, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : No Recommended Action : Motion to approve the program agreement between HOPE SQUAD, INC., and the School District of Okaloosa County. Public Content HOPE Squad is a peer to peer suicide prevention program that raises awareness for students to ask for help when needed, to gain confidence in helping their peers ask for help, and supports positive school culture and relationships. Term of agreement is August 2024 - August 2025 For more information, contact Teri Schroeder, Program Director, Student Services at 850-833-3108. File Attachments Program Agreement 2024 - Okaloosa.pdf (719 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Aug 26, 2024 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 123404 100234 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Aug 26, 2024 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). Employee Name EID Position Location DROP Start Date Redena Curenton 107192 Teacher Edge ES 08/01/24 Shannon DeBerry 109229 Guidance Counselor Wright ES 08/01/24 Addison Kendrick 102899 Teacher Choctaw HS 08/01/24 Tina Matthews 104387 Custodian Walker ES 12/01/24 Dominic Pannelli 120252 Teacher Niceville HS 08/01/24 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 School Safety Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $57,716.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the request to restructure the School Safety Department. Public Content The Superintendent is requesting approval to add a 12 Month District Secretary to the School Safety Department. Due to the increase in required safety-related clerical and reporting tasks resulting from legislative updates, there is a corresponding need for additional secretarial support. The restructure to add a 12 Month District Secretary is estimated to cost the District $57,716 annually. For more information, please contact Lee Hale at 850-833-5801. File Attachments Restructure - Safety FY 2025.pdf (63 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Assistant Superintendent - Operations Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Fiscal Impact : Yes Dollar Amount : $66,830.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the request to restructure the Assistant Superintendent - Operations Department. Public Content The Superintendent is requesting approval to add an Administrative Assistant II to the Assistant Superintendent - Operations Department to assist the newly appointed Assistant Superintendent appointed at the School Board meeting of August 12, 2024. The restructure to add an Administrative Assistant II is estimated to cost the District $66,830 annually. For more information, please contact Lee Hale at 850-833-5801. File Attachments Restructure - Asst Super Operations FY 2025.pdf (63 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Cleared certification requirements and issuance of contracts for the 2024- 2025 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2024- 2025 school year. Public Content The attached list of teachers has cleared their certification requirements and are eligible to receive their contracts for the 2024-2025 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments Cleared Provisionals for the 2024-2025sy.pdf (103 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Out-of-Field Report for the 2024- 2025 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2024-2025 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report for 8-26-2024.pdf (115 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Aug. 26, 2024 Revised Separations, Public.pdf (62 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.8 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Aug. 26, 2024 Ed. Support New Hires, Public.pdf (56 KB) Aug. 26, 2024 Instructional New Hires, Public.pdf (61 KB) Aug. 26, 2024 Substitute New Hires, Public.pdf (74 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Aug. 26, 2024 Transfers, Public.pdf (140 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.10 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Charles Callahan Silver Sands School 75 Gabriele Prewitt Antioch Elementary 75 Melody Hess Pryor Middle School 60 Travis Whitchard Maintenance 75 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.11 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Aug 26, 2024 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Authorization for Professional Services Agreement from CMI for price validation for Program #6, Task Order #35, New Crestview K-8 School, Destin Elementary School and Baker School Additions, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Aug 26, 2024 - Workshop Meeting Type : Action Preferred Date : Aug 26, 2024 Absolute Date : Aug 26, 2024 Dollar Amount : $191,367.75 Budget Source : 3924 - COPS Series 2024 Recommended Action : Motion to approve the Authorization for Professional Services from CMI for price validation for Program #6, Task Order #35, New Crestview K-8 School, Destin Elementary School and Baker School Additions, amount not to exceed $191,367.75. Public Content Approval is requested for the Authorization for Professional Services Agreement between CMI and The School Board of Okaloosa County, Florida for Program #6, Task Order #35, New Crestview K-8 School, Destin Elementary School and Baker School Additions. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #35, amount not to exceed $191,367.75. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments CMI P-1580 for TO35.pdf (443 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests,  and pending legal matters Meeting : Aug 26, 2024 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Aug 26, 2024 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 26, 2024 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments August 26 Board Presentation - Curriculum.pdf (390 KB) Capital Projects Update - Meyer.pdf (9,471 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Aug 26, 2024 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Aug 26, 2024 - Workshop Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Aug 26, 2024 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Aug 26, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on August 26, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Aug 26, 2024 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.