Okaloosa County School Board — Workshop Meeting, August 18, 2016 — reading text

Representative's Business Subject : 9.1 Program No. 5, Task Order No. 14, Pre-GMP for Fort Walton Beach High School, Phase 6, HVAC Replacement Project, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action Preferred Date : Aug 22, 2016 Absolute Date : Aug 22, 2016 Recommended Action : 1. Motion to approve Progam No. 5, Task Order No. 14, Pre- GMP Phase Services for Fort Walton Beach High School, Phase 6 , HVAC Replacement Project, amount not to exceed $85,000. Approval is subject to the approval of the Capital Budget September 12, 2016. 2. Motion to approve the Owner Direct Purchase (ODP) of two (2) HVAC Systems at the start of Phase 6 Public Content Task Order #14 Pre-GMP Description of Work, Phase 6 HVAC Replacement Project (FWBHS) Pre-GMP amount $85,000.00 This project consists of an upgrade/replacement of the HVAC systems serving the Front Office (Part A) and the 200 Area Computer Labs ad Classrooms (Part B) of the campus. The project will begin during the Winter of 2016 and complete in the Summer of 2017. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) #1, #12 to include replacement of all the ductwork, piping and controls associated with these units. An additional RTU #05 located in the 100 Area will be removed from the roof area. Also included are the replacement of all light fixtures and new acoustical ceilings and tile in the 200 area and the Front Office area. This Task Order will be split up into two parts, Part A will be the Front Office Area that will run from late November 2016 and finish in early January. Part B will be the 200 Area to include the Computer Labs; Part B will start in June 2017 and finish in August 2017. Additionally, request an Owner Direct Purchase of two (2) HVAC Systems for installation at the start of Phase 6, Task Order #14 HVAC Replacement Project. Approval of this Task Order and the Owner Direct Purchase is contingent on the School Board's approval of the Capital Budget at its September 12, 2016, meeting. File Attachments Task Order #14 Pre GMP FWBHS PH-6 HVAC.pdf (157 KB) 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 2-51, Niceville CHOICE Lab #404, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action Preferred Date : Aug 22, 2016 Absolute Date : Aug 22, 2016 Fiscal Impact : Yes Dollar Amount : $9,759.75 Budgeted : Yes Budget Source : Niceville High School CAPE funds. Recommended Action : Motion to approve Task Order No. 2-51, Niceville CHOICE Lab #404, in the amount of $9,759.75. Public Content Provide and install network gear for new CHOICE IT lab at Niceville HS. File Attachments Task Order 2-51 - Niceville Choice Lab #404.pdf (264 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 18, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : Aug 18, 2016 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 8-22-2016 Student Trip Requests.pdf (752 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 18, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Aug 18, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Public Hearing on the School District's Five-Year Capital Outlay Plan, presented by Rita Scallan, Chief Financial Officer. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action, Discussion Public Content No Action Required - Public Input Only In accordance with Florida Statutes 1013.35, the District has prepared the proposed Capital Outlay Five-Year Work Plan for fiscal years 2016-2017 through 2020-2021. The Five-Year Plan reflects the estimated new revenue and corresponding new project appropriations. Also, the Plan reflects the carryover funds from fiscal year 2015-2016 and the corresponding existing appropriation for those funds. A public hearing will be held on August 22, 2016, to receive input from the public regarding the Capital Outlay Five-Year Work Plan. Copies of the plan will be distributed to the School Board and public prior to the August 22, 2016 School Board Meeting. File Attachments Proposed Capital Outlay 5 Year Plan - Fiscal Year 2016-2017- August 22 2016.pdf (540 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Aug 18, 2016 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Aug 18, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on August 18, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing - 6:15 p.m. Meeting : Aug 18, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on August 22, 2016, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input on the School District's Five-Year Capital Outlay Plan. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.3 Public Notice Meeting : Aug 18, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the