Okaloosa County School Board — Workshop Meeting, August 18, 2016

Thursday, August 18, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 10:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 18, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 18, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 4. Visitors Subject : 4.1 Gayle Shackelford - School Start Times Meeting : Aug 18, 2016 - Workshop Meeting Type : Information File Attachments Article ~Sleepmedicine Review.pdf (360 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of July 22 - August 3, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 18, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of July 22 - August 3, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel July 22 - Aug 3.pdf (13 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of July 22 - August 3, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 18, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 22 - August 3, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel July 22 - Aug 3.pdf (17 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Special Meeting of August 4, 2016; Minutes of the Workshop Meeting of August 4, 2016; Minutes of the Regular Meeting of August 8, 2016, recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of August 4, 2016; Minutes of the Workshop Meeting of August 4, 2016; Minutes of the Regular Meeting of August 8, 2016. File Attachments 8-4-2016 Special Meeting DRAFT.pdf (131 KB) 8-4-2016 Workshop DRAFT.pdf (167 KB) 8-8-2016 Meeting DRAFT.pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Budget Amendment #11 - Fiscal Year 2015-2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $292,683.88 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2015-2016 Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2016: General Fund $ 91,390.95 Debt Service Funds (20,311.22) Capital Projects Funds 574.60 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 221,029.55 Total - All Funds $292,683.88 File Attachments !BA 11 - June 2016 Revised 2016-08-09.pdf (1,196 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for June 2016 (Revised August 9, 2016) presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2016 (Revised August 9, 2016) Public Content The revised financial statement for the month ending June 30, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-06 Revised 2016-08-09.pdf (567 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Payroll Warrant Register and Accounts Payable Warrant  Register for July 2016, totaling $7,200,198.31, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $7,200,198.31. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for July 2016 totaling $7,200,198.31, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 01 - MIS 3478 - Warrant Register Support - Jul 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-22-16.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 22, 2016 Absolute Date : Aug 22, 2016 Fiscal Impact : Yes Dollar Amount : $14,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2016-08-22.pdf (79 KB) Donations 2016-08-22 Backup.pdf (1,135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid Renewal: RFP 16-948-237-RN Speech Language Pathologist Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3008 School Instructor Contracts- District Funding Recommended Action : Motion to approve renewing Tag-On Bid RFP 16-948-237- RN Speech Language Pathologist Services through the School Board of Pinellas County, FL. Public Content Request approval to renew Tag-On Bid RFP 16-948-237-RN Speech Language Pathologist Services through the School Board of Pinellas County, FL, which will be used on an as needed basis, based on fixed prices from multiple vendors. Funding will be provided from General Funds, Project 3008 School Instructor Contracts-District Funding. The contract is effective through July 31, 2018 and copies of the renewal award documents are attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments TAG-ON BID-PINELLAS CO.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Exempted Purchase: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,308.56 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Tech Software Recommended Action : Motion to approve the purchase of software subscriptions from BrainPOP in the amount of $43,308.56. Public Content Request approval to purchase software subscriptions from BrainPOP in the amount of $43,308.56 for various schools throughout the district. Funding will be paid from General Funds, Project 3009 Instructional Tech Software. The purchase is exempt through 6A-1.012(11)(b). The contract is effective September 30, 2016 through September 29, 2017 and a copy of the quote is attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7160. File Attachments BRAINPOP QUOTE.pdf (345 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Service Agreement #17-43 Northwest Florida State College, Americorps NWF Environmental Stewards Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,300.00 Budgeted : Yes Budget Source : General Funds, Project 4109 SAI- Mentoring Services Recommended Action : Motion to approve Service Agreement #17-43 between  The School Board of Okaloosa County, FL and Northwest Florida State College, AmeriCorps NWF Environmental Stewards Program, on behalf of district elementary schools. Public Content Request approval of Service Agreement #17-43 between The School Board of Okaloosa County, FL and Northwest Florida State College, AmeriCorps NWF Environmental Stewards Program, on behalf of district elementary schools to provide an eight (8) month environmental STEM curriculum program "Grasses in Classes" for grades 3-5 once a month. The Provider will be paid $2,900.00 per contracted school for up to seventeen (17) schools, for a total contract amount not to exceed $49,300.00. All funds will be paid from General Funds, Project 4109 SAI-Mentoring Services. The Agreement is effective September 1, 2016 through July 31, 2017 and a copy of the Agreement is attached. For additional information, please contact Dr. Sandy Arteaga, Specialist, Title 1 at (850) 833-3008. File Attachments SA# 17-43.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for Approval Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 22, 2016 Absolute Date : Aug 22, 2016 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Agreements between the School Board of Okaloosa County and School-to-Work program providers to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 23, 2016 Absolute Date : Aug 23, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Agreements between the School Board of Okaloosa County and the following School-to-Work program providers: Cinco Baptist School, City of Ft. Walton Beach, Golden Corral, Jackie's Beauty Salon, Piggly Wiggly, Ruby Tuesday, Salvation Army, Subway, Target, Walgreens,  and White Sands Bowling Center. Public Content The School-to-Work program provides valuable career experience to eligible Exceptional Student Education students. File Attachments Jackie's - SS - 2017.pdf (446 KB) City of FWB - SS - 2017.pdf (453 KB) White Sands Bowling Center - SS - 2017.pdf (449 KB) Cinco Baptist School - SS - 2017.pdf (445 KB) Subway Racetrack - SS - 2017.pdf (104 KB) Ruby Tuesday - SS - 2017.pdf (108 KB) Piggly Wiggly - SS - 2017.pdf (439 KB) Golden Corral - SS - 2017.pdf (106 KB) Walgreens - SS - 2017.pdf (106 KB) Target - SS - 2017.pdf (434 KB) Salvation Army - SS - 2017.pdf (442 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Okaloosa Public Schools Foundation Board of Directors for 2016-2017, presented by Henry Kelley, Program Director of Community Affairs and Executive Director for Okaloosa Public Schools Foundation, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 22, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2016-2017 Okaloosa Public Schools Foundation Board of Directors, effective July 1, 2016 through June 30, 2017. File Attachments OPSF Board of Directors 2016-17 for School Board PDF.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Request to advertise a Public Hearing for revision of School Board Policy 03-18 Guidelines For International Educational Travel and Exchange Program, presented by Denise McLaughlin, Foreign Exchange Student Program Coordinator, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to authorize advertisement of a Public Hearing for revision of School Board Policy 03-18 Guidelines For International Educational Travel and Exchange Program. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 03-18 Guidelines For International Educational Travel and Exchange Program. The revisions to this policy include additional language to ensure host families reside within Okaloosa County. File Attachments 03-18 Guidelines for International Educatoinal Travel and Exchange Program REDLINED.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 District Instructional Leadership & Faculty Development Grant, presented by Cindy Gates, Director I Principal Evaluation, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $71,266.73 Budgeted : Yes Budget Source : Instructional Leadership & Faculty Development Grant Recommended Action : Motion to approve the District Instructional Leadership & Faculty Development Grant application. Public Content This grant will provide professional development for Principals and other district administrators in instructional leadership positions. File Attachments Agreement for Consultation Services-Corwin Press.pdf (1,637 KB) The Okaloosa County School District Instructional Leadership Grant 2016-2017.pdf (599 KB) Budget Narrative Form.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of employee EID#116968 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a lost of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments BOARD REPORT AUGUST 22, 2016.pdf (35 KB) August 22, 2016 Instructional Board Report.pdf (149 KB) August 22, 2016 Ed Support Board Report.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Separations.pdf (30 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Aug 18, 2016 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 14, Pre-GMP for Fort Walton Beach High School, Phase 6, HVAC Replacement Project, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action Preferred Date : Aug 22, 2016 Absolute Date : Aug 22, 2016 Recommended Action : 1. Motion to approve Progam No. 5, Task Order No. 14, Pre- GMP Phase Services for Fort Walton Beach High School, Phase 6 , HVAC Replacement Project, amount not to exceed $85,000. Approval is subject to the approval of the Capital Budget September 12, 2016. 2. Motion to approve the Owner Direct Purchase (ODP) of two (2) HVAC Systems at the start of Phase 6 Public Content Task Order #14 Pre-GMP Description of Work, Phase 6 HVAC Replacement Project (FWBHS) Pre-GMP amount $85,000.00 This project consists of an upgrade/replacement of the HVAC systems serving the Front Office (Part A) and the 200 Area Computer Labs ad Classrooms (Part B) of the campus. The project will begin during the Winter of 2016 and complete in the Summer of 2017. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) #1, #12 to include replacement of all the ductwork, piping and controls associated with these units. An additional RTU #05 located in the 100 Area will be removed from the roof area. Also included are the replacement of all light fixtures and new acoustical ceilings and tile in the 200 area and the Front Office area. This Task Order will be split up into two parts, Part A will be the Front Office Area that will run from late November 2016 and finish in early January. Part B will be the 200 Area to include the Computer Labs; Part B will start in June 2017 and finish in August 2017. Additionally, request an Owner Direct Purchase of two (2) HVAC Systems for installation at the start of Phase 6, Task Order #14 HVAC Replacement Project. Approval of this Task Order and the Owner Direct Purchase is contingent on the School Board's approval of the Capital Budget at its September 12, 2016, meeting. File Attachments Task Order #14 Pre GMP FWBHS PH-6 HVAC.pdf (157 KB) 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 2-51, Niceville CHOICE Lab #404, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action Preferred Date : Aug 22, 2016 Absolute Date : Aug 22, 2016 Fiscal Impact : Yes Dollar Amount : $9,759.75 Budgeted : Yes Budget Source : Niceville High School CAPE funds. Recommended Action : Motion to approve Task Order No. 2-51, Niceville CHOICE Lab #404, in the amount of $9,759.75. Public Content Provide and install network gear for new CHOICE IT lab at Niceville HS. File Attachments Task Order 2-51 - Niceville Choice Lab #404.pdf (264 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Aug 18, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : Aug 18, 2016 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 8-22-2016 Student Trip Requests.pdf (752 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Aug 18, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Aug 18, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Public Hearing on the School District's Five-Year Capital Outlay Plan, presented by Rita Scallan, Chief Financial Officer. Meeting : Aug 18, 2016 - Workshop Meeting Type : Action, Discussion Public Content No Action Required - Public Input Only In accordance with Florida Statutes 1013.35, the District has prepared the proposed Capital Outlay Five-Year Work Plan for fiscal years 2016-2017 through 2020-2021. The Five-Year Plan reflects the estimated new revenue and corresponding new project appropriations. Also, the Plan reflects the carryover funds from fiscal year 2015-2016 and the corresponding existing appropriation for those funds. A public hearing will be held on August 22, 2016, to receive input from the public regarding the Capital Outlay Five-Year Work Plan. Copies of the plan will be distributed to the School Board and public prior to the August 22, 2016 School Board Meeting. File Attachments Proposed Capital Outlay 5 Year Plan - Fiscal Year 2016-2017- August 22 2016.pdf (540 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Aug 18, 2016 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Aug 18, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on August 18, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing - 6:15 p.m. Meeting : Aug 18, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on August 22, 2016, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input on the School District's Five-Year Capital Outlay Plan. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.3 Public Notice Meeting : Aug 18, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.