Okaloosa County School Board — Regular Meeting, January 26, 2015 — reading text

Staffing Restructure, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action Preferred Date : Jan 26, 2015 Absolute Date : Jan 26, 2015 Fiscal Impact : Yes Budgeted : No Budget Source : General Fund - Discretionary Department Budget Recommended Action : Motion to approve the staffing position restructure of the Assistant Superintendent, ESE and Special Programs, Department (9733) and Principal Evaluations & Recruitment Department (9028). Public Content Request permission to delete an Administrative Assistant II position in the Assistant Superintendent, ESE and Special Programs, Department (#9733) and create a District Level Secretary position in the Principal Evaluations & Recruitment Department (#9028). The proposed position restructure is estimated to generate a cost savings of $17,369 in fiscal year 2014-2015 and $34,465 on an annualized basis. File Attachments Restructure Centers 9733 9028 Proposal 2015-01-06.pdf (85 KB) 7. Consent Agenda Subject : 7.9 Certification of the Okaloosa County School District Facilities FISH Data for 2015, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 26, 2015 Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form, for 2015. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. File Attachments OEF-FISH-Cert Jan 26, 2015 Brdmtg.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Request for Surplus, Salvage and Disposal of a Portable (School Board Owned Tangible Property) in accordance with Florida Statutes 1013.28(2)(a) and 274.06, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 26, 2015 Absolute Date : Jan 26, 2015 Recommended Action : Motion to approve the surplus, salvage and disposal of Portable PB20111, FISH 99042, DCA# E-011956 and removal from the school district inventory. Public Content The portable has exceeded its useful life and should be surplused, salvaged and disposed of. This portable, PB20111, FISH 99042, DCA# E-011956 will be removed from the school district inventory. The portable will be cannibalized before disposal. File Attachments Portable information for surplus, salvage, disposal PB20111.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Exempted Purchase: Seon, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,994.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Exempted Purchase, Seon, purchase vMaxCompass Bus Routing Software in the amount of $74,994. Public Content Request to approve the Exempted Purchase from Seon for vMaxCompass Bus Routing Software in the amount of $74,994. Funds will be paid from general funds by the Transportation Department. This purchase is exempt under 6A-1.012(11)(b). Copies of the proposal and Software License and Maintenance Agreement are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments SEON AGREEMENT.pdf (351 KB) SEON PROPOSAL.pdf (47 KB) Compass Routing System Features.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Renewal of ITB 14-07 Remanufactured Bus Parts, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve renewal of award for ITB 14-07 Remanufactured Bus Parts, awarded to Test Calibration Company, based on fixed pricing. Public Content Request approval of renewal of award for ITB 14-07 Remanufactured Bus Parts, based on fixed pricing to purchase remanufactured bus parts on an as needed basis. The vendor is Test Calibration Company and the contract is effective February 10, 2015 through February 9, 2016. Funds will be paid from Transportation Department's general funds. A copy of the renewal confirmation and tabulation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments RENEWAL CONFIRMATION-ITB 14-07.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Tag-On Bid: #13140036B Digital Catalog Discounts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve Tag-On Bid #13140036B Digital Catalog Discounts with Seminole County Public School for various vendor catalogs offering percentage off discounts; multiple vendors at fixed prices. Public Content Request approval to tag- on with Seminole County Public Schools on bid #13140036B Digital Catalog Discounts, which offers various vendor catalogs offering percentage off discounts; multiple vendors at fixed prices for District wide use. A copy of the bid tabulation and board approval is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID- SEMINOLE CO.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these