Okaloosa County School Board — Regular Meeting, January 26, 2015

Monday, January 26, 2015 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Lamar White Meeting : Jan 26, 2015 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Dewey Destin Meeting : Jan 26, 2015 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Jan 26, 2015 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 26, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent item 7.8, Department Staffing Restructure, moved to Discussion 8.1 at the request of Dr. White Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Consent item 7.8, Department Staffing Restructure, moved to Discussion 8.1 at the request of Dr. White Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 3. Visitors Subject : 3.1 Recognition of Donna Born, Meigs Middle School, Selected as Florida Middle School Reading Teacher of the Year 2014-2015, Recipient of the Governor's Shine Award for Inspirational Teachers 2015, and Recipient of the Achieve 3000 Outstanding Educator and Excellence in Education Awards 2014, presented by the Superintendent. Meeting : Jan 26, 2015 - Regular Meeting Type : Recognition 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of December 11, 2014 – January 7, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 26, 2015 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of December 11, 2014 – January 7, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 11 - Jan 7.pdf (21 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of December 11, 2014 – January 7, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 26, 2015 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 11, 2014 – January 7, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 11 - Jan 7.pdf (13 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements under the $5,000.00 threshold for Internal Funds and $2,500.00 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 26, 2015 - Regular Meeting Type : Information Public Content This report covers the third quarter of 2014, October through December, for Service Agreements entered into by the District or schools at a value less than $5,000.00 for Internal Funds and $2,500.00 for Budgetary Funds. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- OCT THRU DEC 2014.pdf (15 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 26, 2015 - Regular Meeting Type : Information Public Content This report covers the third quarter of 2014, October through December, service agreements for law enforcement entered into by the District or schools at a value up to $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCTOBER THRU DEC 2014.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 26, 2015 - Regular Meeting Type : Information Public Content This report covers the third quarter of 2014, October through December, for short term facility use contracts and lease agreements entered into by the District of schools at a value less than $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT-LEASES LESS THAN $5000 OCT THRU DEC 2014.pdf (9 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Okaloosa County School District Legislative Priorities 2015, presented by Henry Kelley, Program Director, Community Affairs Meeting : Jan 26, 2015 - Regular Meeting Type : Information File Attachments Resolution 14-08.pdf (301 KB) Office of Compassionate Use Rule Making.pdf (133 KB) Land Taxation Bill.pdf (83 KB) Proposed items for presentation to the Okaloosa Legislative Delegation 2015.pdf (258 KB) Senate Education Letter.pdf (106 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.7 Community Affairs Update, presented by Henry Kelley, Program Director, Community Affairs Meeting : Jan 26, 2015 - Regular Meeting Type : Information, Report File Attachments Community Affairs Update Okaloosa County School Board January 26th.pdf (124 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Student Disciplinary Hearings of January 8, 2015; Minutes of Workshop Meeting of January 8, 2015; and Minutes of Regular Meeting of January 12, 2015, recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearings of January 8, 2015; Minutes of Workshop Meeting of January 8, 2015; and Minutes of Regular Meeting of January 12, 2015, recommended by the Superintendent for approval. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 1-12-2015 Meeting DRAFT.pdf (156 KB) 1-8-2015 Workshop DRAFT.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Monthly Financial Statement for December 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2014. Public Content The financial statement for the month ending December 31, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Dec 2014.pdf (519 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.4 Budget Amendment #4 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $569,546.65 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of December 2014: General Fund $518,926.57 Debt Service Funds 0.00 Capital Projects Funds 1,971.88 Other Special Revenue Funds - Federal 46,810.00 Other Special Revenue Funds - Food Service 1,838.20 Total - All Funds $569,546.65 File Attachments !BA 04 - Dec 2014.pdf (1,161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-26-15.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 Payroll Warrant Register and Accounts Payable Warrant Register for December 2014, totaling $32,940,970.55; and Bank Transfers for December 2014, totaling $23,195,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $32,940,970.55 and Bank Transfers in the amount of $23,195,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2014 totaling $32,940,970.55; and Bank Transfers for December 2014, totaling $23,195,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Dec 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $9,558.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,558.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $9,558.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated December 30, 2014, in the amount of $351,083.97 for the 2012 Claiming Year (Claim Filed January 2011). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2012 claiming year. The calculation for the 2012 claiming year is based on the number of eligible student cards submitted during the 2010-2011 school year. The payments to these schools are as follows: Okaloosa Academy $ 172.00 NWFSC Collegiate High School 1,844.00 Liza Jackson Preparatory School 7,532.00 AMIKids - Emerald Coast 10.00 Total $9,558.00 File Attachments Agenda - Fed Impact Aid 2012 Pmt 3 01262015.pdf (195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Moved to Discussion 8.1 - Department Staffing Restructure, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action Preferred Date : Jan 26, 2015 Absolute Date : Jan 26, 2015 Fiscal Impact : Yes Budgeted : No Budget Source : General Fund - Discretionary Department Budget Recommended Action : Motion to approve the staffing position restructure of the Assistant Superintendent, ESE and Special Programs, Department (9733) and Principal Evaluations & Recruitment Department (9028). Public Content Request permission to delete an Administrative Assistant II position in the Assistant Superintendent, ESE and Special Programs, Department (#9733) and create a District Level Secretary position in the Principal Evaluations & Recruitment Department (#9028). The proposed position restructure is estimated to generate a cost savings of $17,369 in fiscal year 2014-2015 and $34,465 on an annualized basis. File Attachments Restructure Centers 9733 9028 Proposal 2015-01-06.pdf (85 KB) 7. Consent Agenda Subject : 7.9 Certification of the Okaloosa County School District Facilities FISH Data for 2015, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 26, 2015 Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form, for 2015. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. File Attachments OEF-FISH-Cert Jan 26, 2015 Brdmtg.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Request for Surplus, Salvage and Disposal of a Portable (School Board Owned Tangible Property) in accordance with Florida Statutes 1013.28(2)(a) and 274.06, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 26, 2015 Absolute Date : Jan 26, 2015 Recommended Action : Motion to approve the surplus, salvage and disposal of Portable PB20111, FISH 99042, DCA# E-011956 and removal from the school district inventory. Public Content The portable has exceeded its useful life and should be surplused, salvaged and disposed of. This portable, PB20111, FISH 99042, DCA# E-011956 will be removed from the school district inventory. The portable will be cannibalized before disposal. File Attachments Portable information for surplus, salvage, disposal PB20111.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Exempted Purchase: Seon, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,994.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Exempted Purchase, Seon, purchase vMaxCompass Bus Routing Software in the amount of $74,994. Public Content Request to approve the Exempted Purchase from Seon for vMaxCompass Bus Routing Software in the amount of $74,994. Funds will be paid from general funds by the Transportation Department. This purchase is exempt under 6A-1.012(11)(b). Copies of the proposal and Software License and Maintenance Agreement are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments SEON AGREEMENT.pdf (351 KB) SEON PROPOSAL.pdf (47 KB) Compass Routing System Features.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Renewal of ITB 14-07 Remanufactured Bus Parts, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve renewal of award for ITB 14-07 Remanufactured Bus Parts, awarded to Test Calibration Company, based on fixed pricing. Public Content Request approval of renewal of award for ITB 14-07 Remanufactured Bus Parts, based on fixed pricing to purchase remanufactured bus parts on an as needed basis. The vendor is Test Calibration Company and the contract is effective February 10, 2015 through February 9, 2016. Funds will be paid from Transportation Department's general funds. A copy of the renewal confirmation and tabulation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments RENEWAL CONFIRMATION-ITB 14-07.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Tag-On Bid: #13140036B Digital Catalog Discounts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve Tag-On Bid #13140036B Digital Catalog Discounts with Seminole County Public School for various vendor catalogs offering percentage off discounts; multiple vendors at fixed prices. Public Content Request approval to tag- on with Seminole County Public Schools on bid #13140036B Digital Catalog Discounts, which offers various vendor catalogs offering percentage off discounts; multiple vendors at fixed prices for District wide use. A copy of the bid tabulation and board approval is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID- SEMINOLE CO.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $94,907.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319, District Wide HVAC Replacement Recommended Action : Motion to approve the purchase from Trane through tag-on bid #TCPN R5045 in the amount of $94,907 for replacement of current rooftop split system air  conditioning units at Meigs MS. Public Content Request approval of purchase from Trane through tag-on bid #TCPN R5045 in the amount of $94,907 for replacement of current rooftop split system air conditioning units at Meigs MS. Funds will be paid from Capital Funds, Project 0319, District Wide HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TRANE-MEIGS.pdf (1,335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Commercial Services Agreement: Cox, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve signing the Commercial Services Agreement as required by Cox Communications. Public Content Motion to approve signing the Commercial Services Agreement as required by Cox Communications in reference to the recent renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport, which was School Board approved December 8, 2014 for the contract period effective July 1, 2015 through June 30, 2016. File Attachments COX AGREEMENT.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Contract Modification Agreement: Siemens, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Prices Recommended Action : Motion to approve the Contract Extension Agreement with Siemens Building Technologies, Inc. to extend the term of current agreement, effective February 1, 2015 through March 31, 2015. Public Content Motion to approve the Contract Extension Agreement with Siemens Building Technologies, Inc. to extend the term of current agreement, effective February 1, 2015 through March 31, 2015. All terms, prices, and conditions as contained in RFP 09-P04 Energy Savings Program - HVAC System Control Program and the Siemens response to the RFP are incorporated into this Agreement by reference. A copy of the Agreement is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFP 09-P04 CONTRACT MODIFICATION AGREEMENT - JAN2015.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments January 26, 2015 Ed Support Board Report.pdf (43 KB) Substitute New Hires Board Report 01-26-2015.pdf (35 KB) January 26, 2015 Instructional Board Report.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJanuary26th2015 (3).pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Reinstatement of sick leave due to line-of duty illness/injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item for approval is to reinstate sick leave to employees who became ill or injured while at work while on duty. Bernice Harrington, Southside Center, 16.25 hrs Diane Riexinger, Transportation, 75.00 hrs Richard Mentlick, Transportation, 10.5 hrs Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Okaloosa County School District 2015-2016 school year calendar, presented by Steve Horton, Assistant Superintendent of MIS, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 26, 2015 Absolute Date : Jan 26, 2015 Fiscal Impact : No Budgeted : No Budget Source : n/a Recommended Action : Motion to approve Okaloosa County School District 2015-2016 school year calendar. Public Content School District of Okaloosa County, 2015-2016 proposed school calendar. File Attachments 2015-2016 School Calendar.pdf (295 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Out-of-Field Report for second semester of the 2014-2015 school year, presented by Karen Peek, Program Director of Teacher Evaluation/Certification, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the list of Out-of-Field teachers for second semester of the 2014-2015 school year. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments 2014-2015 OOF Board Report - Second Semester.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 Attendance Waiver List, presented by Nick Kootsouradis, Assistant  Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 26, 2015 Absolute Date : Jan 26, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.24 Request to advertise a Public Hearing for adoption of new School Board Policy 1-24 School Board Direct-Support Organizations, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting :  Jan 26, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to authorize the advertisement of a Public Hearing for adoption of School Board Policy 1-24 School Board Direct-Support Organizations. Public Content The proposed policy provides rules and regulations for the operation of direct-support organizations in the school district and implements the provisions of Florida law regarding the sharing of facilities and other resources. File Attachments 1-24 School Board Direct-Support Organizations.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Department Staffing Restructure, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 26, 2015 - Regular Meeting Type : Action Fiscal Impact : Yes Budgeted : No Budget Source : General Fund - Discretionary Department Budget Recommended Action : Motion to approve the staffing position restructure of the Assistant Superintendent, ESE and Special Programs, Department (9733) and Principal Evaluations & Recruitment Department (9028). Public Content Request permission to delete an Administrative Assistant II position in the Assistant Superintendent, ESE and Special Programs, Department(#9733) and create a District Level Secretary position in the Principal Evaluations & Recruitment Department (#9028). The proposed position restructure is estimated to generate a cost savings of $17,369 in fiscal year 2014-2015 and $34,465 on an annualized basis. File Attachments Restructure Centers 9733 9028 Proposal 2015-01-06.pdf (85 KB) Motion & Voting Motion to approve the staffing position restructure of the Assistant Superintendent, ESE and Special Programs, Department (9733) and Principal Evaluations & Recruitment Department (9028). Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker No: Lamar White 8. Discussion Agenda Subject : 8.2 Items Moved from the Consent Agenda (if any) Meeting : Jan 26, 2015 - Regular Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 26, 2015 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 26, 2015 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Jan 26, 2015 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jan 26, 2015 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing Meeting : Jan 26, 2015 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on January 22, 2015, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting :  Jan 26, 2015 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on January 22, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : Jan 26, 2015 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.