Okaloosa County School Board — Regular Meeting, October 25, 2021 — reading text

$28,188.00 Budgeted : Yes Budget Source : Federal Funds, Project 1488 DoDEA- Engage Recommended Action : Motion to approve the purchase of iPad cases from Staples in the amount of $28,188.00. Public Content Request approval to purchase iPad cases from Staples in the amount of $28,188.00. The purchase is made through Sourcewell contract #012320, and funds will be paid from Federal Funds, Project 1488 DoDEA-Engage. A copy of the quote is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4112. File Attachments STAPLE QUOTE.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid: RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various Recommended Action : Motion to approve tagging on with Clay County Board of County Commissioners RFP 18/19-2 Various Equipment and Amenities for Parks  and Playgrounds, effective through May 27, 2022. Public Content Request approval to tag on with Clay County Board of County Commissioners RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds. The contract was awarded to multiple vendors and will be used on an as needed basis. Funds will be paid from Capital Funds and various projects. The contract is effective through May 27, 2022. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments BID TABULATION.pdf (783 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Musco Lighting, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Fiscal Impact : Yes Dollar Amount : $793,600.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0320 DW-Lighting Replacement Recommended Action : Motion to approve the sports field lighting replacement projects at Baker School, Choctawhatchee and Niceville High Schools, for a total of $793,600.00. Public Content Request approval of the following sports field lighting replacement projects, Baker School Football Field in the amount of $227,000.00; Choctawhatchee HS Football Field in the amount of $248,600.00; and Niceville High Schools Football Field in the amount of $122,000.00, Practice Field in the amount of $36,000.00, and Soccer Field in the amount of $160,000, for a total amount of $318,000, and a grand total of $793,600.00. Purchases will be made through Clay County Board of County Commissioners Bid #18/19- 2. Funds will be paid from Capital Funds (1.50 Mill), Project 0320 DW - Lighting Replacement and copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments BAKER QUOTE.pdf (156 KB) CHOCTAW QUOTE.pdf (156 KB) NICEVILLE QUOTE.pdf (165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda  Subject : 8.17 Exempted Purchase Over $25,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials-Textbook, Project 5054 AP-Bonuses/Exams, and Project 5053 AICE-Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants. The examinations are exempt under 6A-1.012(11)(b), and each school has provided their funding source(s) on the attached spreadsheet. For additional information, please contact Stephanie Thetford, Specialist, Curriculum, at (850) 833-6313. File Attachments AP AICE School Exams Order Form FY 2022.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.18 Service Agreement #22-86 Ethica, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : General Funds, Project 0099 Covid-19 Recommended Action : Motion to approve Service Agreement #22-86 between Ethica, LLC and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction/Title Department, in an amount not to exceed $12,000.00, effective October 26, 2021, through June 30, 2022. Public Content Request approval of Service Agreement #22-86 between Ethica, LLC and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction/Title Department, to provide Training and Technical Assistance. The Provider will be paid $1,500.00 per month, for each month of completed services, for a total contract amount not to exceed $12,000.00. All funds will be paid from General Funds, Project 0099 Covid-19. The Agreement is effective October 26, 2021, through June 30, 2022, and a copy is attached. For additional