Okaloosa County School Board — Regular Meeting, October 25, 2021

Monday, October 25, 2021 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Dr. Steve Farris, First Baptist Church of Destin Pledge of Allegiance led by Diane Kelley *************************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at http://www.okaloosaschools.com/district/sb/meetings/2021. *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 25, 2021 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 25, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Visitors (Workshop Only): Added item 4.1 Okaloosa Public Schools Foundation Report Motion & Voting Motion to approve the Agenda as amended: Visitors (Workshop Only): Added item 4.1 Okaloosa Public Schools Foundation Report Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 4. Visitors  Subject : 4.1 Workshop Only: Okaloosa Public Schools Foundation Report, presented by Steve Horton, Deputy Superintendent Meeting : Oct 25, 2021 - Regular Meeting Type : Presentation Public Content An update on the Okaloosa Public Schools Foundation's support of public education. File Attachments OPSF infographic.pdf (487 KB) 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 25, 2021 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of September 23 - October 6, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Oct 25, 2021 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of September 23 – October 6, 2021. File Attachments In-County Travel Sept 23-Oct 6.pdf (85 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of September 23 - October 6, 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Oct 25, 2021 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 23 – October 6, 2021. File Attachments Out-of-County Travel Sept 23-Oct 6.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 25, 2021 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the first quarter of 2021, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments Service Agreements under the $5,000 July 2021 - September 2021.pdf (104 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 25, 2021 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the first quarter of 2021, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT-LEASE-JULY, 2021 - SEPTEMBER, 2021.pdf (83 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of October 7, 2021; Minutes of Regular Meeting of October 11, 2021, recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 7, 2021; Minutes of Regular Meeting of October 11, 2021. File Attachments 10-7-2021 Workshop - DRAFT.pdf (248 KB) 10-11-2021 Meeting - DRAFT.pdf (256 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for a field mower in the amount of $8,125.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Fiscal Impact : Yes Dollar Amount : $8,125.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School for a field mower in the amount of $8,125.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for a field mower in the amount of $8,125.00. File Attachments Shoal River MS - Field Mower.pdf (37 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for iPads for the VPK and PreKD programs in the amount of $12,956.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Fiscal Impact : Yes Dollar Amount : $12,956.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for iPads for the VPK and PreKD programs in the amount of $12,956.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Southside Primary School for iPads for the VPK and PreKD programs in the amount of $12,956.00. VPK and PreKD students are not considered part of the 1:1 devices push. These students are required to test six times a year. iPads are needed to accomplish this testing, and will give them a great advantage for a successful kindergarten experience, and in preparation with technology in their academics. File Attachments Southside - iPads VPK & PreK-D.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries  Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for revision of School Board Policy 01-19 Family and School Partnership For Students, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 01-19 Family and School Partnership For Students. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board Policy 01-19 Family and School Partnership For Students. The proposed amendments to the policy is to implement legislative changes under the "Parents Bill of Rights", and update statutory references. File Attachments 01-19 Parents Bill of Rights REDLINE 10-13-21.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for revision of School Board policies in Chapter 5, Student Education Records, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board policies in Chapter 5, Student Education Records. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 5, Student Education Records. Proposed amendments to the policies are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. File Attachments Chapter 5 - Student Education Records - Redlined.pdf (344 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.7 Budget Amendment #1 - Fiscal Year 2021-2022 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,966,528.84 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2021- 2022. Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2021: General Fund $ 1,364,564.31 Debt Service Funds 0.00 Capital Project Funds 3,387,954.00 Other Special Revenue Funds - Federal 13,207,851.00 Other Special Revenue Funds - Food Service 6,159.53 Total - All Funds $17,966,528.84 File Attachments !BA 01 - Sept 2021.pdf (1,349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.8 Monthly Financial Statement for September 2021 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2021 Public Content The financial statement for the month ending September 30, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-09-30.pdf (732 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.9 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills Detail 10-25-21.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.10 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-10-25.pdf (444 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for September 2021, totaling $27,468,156.63; and Bank Transfers for September 2021, totaling $5,060,000.00, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,468,156.63 and Bank Transfers in the amount of $5,060,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2021, totaling $27,468,156.63; and Bank Transfers for September 2021, totaling $5,060,000.00. File Attachments 03 - MIS 3478 - Warrant Register - September 2021.pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.12 Appointment of Selection Committee for RFP 22-01 Underwriting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the appointment of a selection committee for RFP 22-01 Underwriting Services. Public Content Request approval to appoint a selection committee to evaluate responses to RFP 22-01 Underwriting Services, and to return to the Board a recommendation ranking the respondents for contract negotiation. The committee membership is recommended as follows: Dr. Diane Kelley, School Board Member and Committee Chair Julie Perry, Interim CFO/Budgeting Director Steve Horton, Deputy Superintendent Jason Belcher, Executive Vice President, FNBT Bank Bob Bennett, Senior Vice President, ServisFirst Bank The School Board Attorney will work with the selection committee throughout the process. For additional information, please contact Julie Perry, Interim CFO/Budgeting Director, at (850) 833-5850. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.13 ITB 22-02 Wastewater Treatment Plant Operator Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $92,503.80 Budgeted : Yes Budget Source : General Funds, Project 2916 Baker- Sewer Plant Recommended Action : Motion to approve the committee's recommendation to award ITB 22-02 Wastewater Treatment Plant Operator Services to U.S. Water Services Corporation in the amount of $92,503.80. The three (3) year contract is effective November 1, 2021, through October 31, 2024. Public Content Request approval of the committee's recommendation to award ITB 22-02 Wastewater Treatment Plant Operator Services to U.S. Water Services Corporation in the amount of $92,503.80, based on fixed prices. Funds will be paid from General Funds, Project 2916 Baker-Sewer Plant. The three (3) year contract is effective November 1, 2021, through October 31, 2024, and copies of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RECOMMENDATION OF AWARD FOR ITB 22-02.pdf (90 KB) ITB 22-02.pdf (3,153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid Over $25,000: Staples, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,188.00 Budgeted : Yes Budget Source : Federal Funds, Project 1488 DoDEA- Engage Recommended Action : Motion to approve the purchase of iPad cases from Staples in the amount of $28,188.00. Public Content Request approval to purchase iPad cases from Staples in the amount of $28,188.00. The purchase is made through Sourcewell contract #012320, and funds will be paid from Federal Funds, Project 1488 DoDEA-Engage. A copy of the quote is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4112. File Attachments STAPLE QUOTE.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid: RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various Recommended Action : Motion to approve tagging on with Clay County Board of County Commissioners RFP 18/19-2 Various Equipment and Amenities for Parks  and Playgrounds, effective through May 27, 2022. Public Content Request approval to tag on with Clay County Board of County Commissioners RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds. The contract was awarded to multiple vendors and will be used on an as needed basis. Funds will be paid from Capital Funds and various projects. The contract is effective through May 27, 2022. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments BID TABULATION.pdf (783 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Musco Lighting, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Fiscal Impact : Yes Dollar Amount : $793,600.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0320 DW-Lighting Replacement Recommended Action : Motion to approve the sports field lighting replacement projects at Baker School, Choctawhatchee and Niceville High Schools, for a total of $793,600.00. Public Content Request approval of the following sports field lighting replacement projects, Baker School Football Field in the amount of $227,000.00; Choctawhatchee HS Football Field in the amount of $248,600.00; and Niceville High Schools Football Field in the amount of $122,000.00, Practice Field in the amount of $36,000.00, and Soccer Field in the amount of $160,000, for a total amount of $318,000, and a grand total of $793,600.00. Purchases will be made through Clay County Board of County Commissioners Bid #18/19- 2. Funds will be paid from Capital Funds (1.50 Mill), Project 0320 DW - Lighting Replacement and copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments BAKER QUOTE.pdf (156 KB) CHOCTAW QUOTE.pdf (156 KB) NICEVILLE QUOTE.pdf (165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda  Subject : 8.17 Exempted Purchase Over $25,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials-Textbook, Project 5054 AP-Bonuses/Exams, and Project 5053 AICE-Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants. The examinations are exempt under 6A-1.012(11)(b), and each school has provided their funding source(s) on the attached spreadsheet. For additional information, please contact Stephanie Thetford, Specialist, Curriculum, at (850) 833-6313. File Attachments AP AICE School Exams Order Form FY 2022.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.18 Service Agreement #22-86 Ethica, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : General Funds, Project 0099 Covid-19 Recommended Action : Motion to approve Service Agreement #22-86 between Ethica, LLC and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction/Title Department, in an amount not to exceed $12,000.00, effective October 26, 2021, through June 30, 2022. Public Content Request approval of Service Agreement #22-86 between Ethica, LLC and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction/Title Department, to provide Training and Technical Assistance. The Provider will be paid $1,500.00 per month, for each month of completed services, for a total contract amount not to exceed $12,000.00. All funds will be paid from General Funds, Project 0099 Covid-19. The Agreement is effective October 26, 2021, through June 30, 2022, and a copy is attached. For additional information, please contact Amy Dale, Specialist, Title Department, at (850) 301-3008. File Attachments SA# 22-86.pdf (208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.19 Service Agreement #22-87 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,700.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #22-87 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Meigs Middle School, in an amount not to exceed $2,700.00, effective October 26, 2021, through May 25, 2022. Public Content Request approval of Agreement #22-87 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Meigs Middle School, to provide Percussion Instruction. The Provider will be paid $100.00 per day for up to 27 days, for a total contract amount not to exceed $2,700.00. Funds will be paid from Internal Funds, Band. The Agreement is effective October 26, 2021, through May 25, 2022, and a copy is attached. For additional information, please contact Gabrielle Tordi, Band Director, Meigs Middle School, at (850) 833-4301. File Attachments SA# 22-87.pdf (208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.20 2021 - 2022 Uniform Statewide Assessment Calendar, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2021-2022 Uniform Statewide Assessment Calendar. Public Content The Uniform Statewide Assessment Calendar template is required of each district in Florida in accordance with Section 1008.22(7)(c), Florida Statues (F.S.) and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.). The Uniform Statewide Assessment Calendar is posted on the district website. For additional information please contact Steve Horton, Deputy Superintendent, 850-689-7117. File Attachments 21-22K12UniformAssessmentCalendar.pdf (271 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.21 Memorandum of Understanding Between CareerSource Okaloosa/Walton & Okaloosa Technical College in the amount of $1,639.00, presented by Jeff Palmer, Director I, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,639.00 Budgeted : Yes Budget Source : School Internal Funds Recommended Action : Motion to approve Memorandum of Understanding Between CareerSource Okaloosa/Walton & Okaloosa Technical College in the amount of $1,639.00. Public Content CareerSource provides services that benefit the students at Okaloosa Technical College. The attached Memorandum of Understanding (MOU) between Okaloosa Technical College and CareerSource Okaloosa/Walton is being submitted for School Board approval for the period of July 1, 2021, through June 30, 2022. The MOU would require Okaloosa Technical College to pay $1,639.00 towards the One- Stop Operating Budget and Infrastructure Funding. For Additional information, please contact Jeff Palmer, 850-833-3240. File Attachments MOU IFA CareerSource Okaloosa Walton and Okaloosa Tech. College.pdf (652 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.22 Kids' CODE Legislative Funding Grant 2021-2022, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Fiscal Impact : Yes Dollar Amount : $185,000.00 Budgeted : Yes Budget Source : Kids' CODE Legislative Funding Grant Recommended Action : Motion to approve the Kid's CODE Legislative Funding Grant in the amount of $185,000 for the 2021-2022 school year. Public Content Kidds' CODE will continue to teach elementary-aged students the basics of coding through the use of littleBits Coding Kits technology and curriculum. This 6-week course will be led by STEM coaches at each of the 21 elementary schools, reaching over 3,000 students in the 2021-2022 school year. This grant will allow the OCSD to add an additional grade level to the current Kids' CODE program. File Attachments 01-Kids CODE Leg Fund Req Package.pdf (2,221 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.23 Agreement between The School Board of Okaloosa County, Florida and University of Florida Board of Trustees, presented by Kathy Ard, Director, ESE, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Fiscal Impact : No  Budgeted : No Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County, Florida and the University of Florida Board of Trustees, for professional development for ESE teachers, effective October 25, 2021, through June 30, 2023. Public Content This agreement provides opportunity for ESE teachers to receive professional development in the area of reading, at no cost to Okaloosa County School District. Please contact Kathy Ard, ESE Director, at 850-833-3164, for additional information. File Attachments UF-JCPL2-OCPS Agreement_10_12.pdf (232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.24 Bureau of Federal Educational Programs/Title III-Language Instruction for English Learners and Immigrant - Enhanced Instructional Opportunities for Recently-Arrived Immigrant Children and Youth Project Application for the 2021-2022 school  year, presented by Lisa Tucker, Specialist, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Fiscal Impact : Yes Dollar Amount : $113,647.00 Budgeted : Yes Budget Source : Immigrant Children and Youth – Grant Funds Recommended Action : Motion to approve the Florida Department of Education application and updated budget narrative for the Immigrant Children and Youth grant project, for the school year 2021-2022. Public Content The Bureau of Federal Education Programs/Title III- Language Instruction for English Learners and Immigrant-Enhanced Instructional Opportunities for Recently-Arrived Immigrant Children and Youth Project Application for the 2021-2022 school year was delayed and released July 21, 2021. The projected allocation for the Okaloosa County School District is $113,647.00. Attached are the updated budget narrative and project application for approval. The project application DOE100A is attached for reference and was approved by the School Board in August. Please contact Lisa Tucker at 850-833-3107 for additional information. File Attachments DOE100A - Immigrant - 2021.pdf (53 KB) RFA - Title III Enhanced Instructional Opportunities for Recently-Arrived Immigrant Children and Youth RFA (005) (003).pdf (329 KB) DOE101 Budget - 2021-2022 Title III Immigrant.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting  Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 8. Consent Agenda Subject : 8.25 Course Adoptions for the 2021- 2022 School Year, presented by Denise Berry, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa Technical College's course adoptions for the 2021-2022 school year. Public Content Motion to approve the course adoptions for the 2021-2022 school year for Okaloosa Technical College. Request to adopt the attached courses. Contact Denise Berry for more information, 850-833-3193. File Attachments OTC Course Request Oct 2021.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Oct 25, 2021 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 122550 124231 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Cleared certification requirements and issuance of contracts for the 2021- 2022 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2021- 2022 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2021-2022 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared 10-25-2021.pdf (56 KB) Motion & Voting Motion to approve the cleared certification requirements and issuance of contracts for the 2021- 2022 school year. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2021- 2022 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2021-2022 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Subject Out-Of-Field Board Report for 10-25-2021 - Final.pdf (652 KB) ESOL Out-Of-Field Board Report for 10-25-2021 - Final.pdf (649 KB) Motion & Voting Motion to approve the Out-of-Field Report for the 2021-2022 school year. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments October 25, 2021 Separations Board Report, Public.pdf (40 KB) Motion & Voting Motion to approve employee separations. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments October 25, 2021 Instructional New Hire Board Report.pdf (211 KB) October 25, 2021 Support Personnel New Hire Board Report.pdf (213 KB) October 25, 2021 Substitute New Hire Board Report.pdf (102 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments October 25, 2021 Transfer Board Report.pdf (253 KB) Motion & Voting Motion to approve employee transfers. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 119041 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination,  presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Amy Downs, Lewis School, 7.5hrs Ethalania Green, Northood Elementary, 75hrs Kimberly Ballard, Mary Esther Elementary, 45hrs Marian Gilmore, Silver Sands, 14hrs Phyllis Dawson, Richbourg School, 15hrs Sarah Johnson, Davidson Middle School. 3.75hrs Sharee Bell, Transportation North, 4.5hrs Tacoyoa Stanley, Transportation North, 38hrs Christi Leadmon, Northood Elementary, 11.25 hrs Elizabeth Wade, Silver Sands, 7.5 hrs For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Linda Evanchyk, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Oct 25, 2021 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 25, 2021 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Titan Technologies Capital Outlay Program 6 - Shared Savings Task Orders #1, #3, & #8; Partial Shared Savings Task Order #2; and Close Out Time & Materials Task Order #5 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Fiscal Impact : Yes Dollar Amount : $1,578,599.87 Budgeted : Yes Budget Source : Various Capital Funds - See Table in Public Content Recommended Action : Motion to approve Titan Technologies Capital Outlay Program 6 - Shared Savings Task Orders #1, #3, & #8; Partial Shared Savings Task Order #2; and Close Out Time & Materials Task Order #5 for a total of $1,578,599.87 savings to the District. Public Content As part of Total Program Management (TPM), any Task Order savings are shared by the District and Titan Technologies, splitting the funds 60% and 40%, respectively. When a Task Order is for Time & Materials (T&M) only, the District retains 100% of the savings. The table below provides a summary of the savings submitted for approval. Task Order Fund District - 60% Titan - 40% Total Shared Savings: #1 - Niceville HS Roofing CO & DS $ 259,516.64 $ 173,011.09 $ 432,527.73 #2 - District-Wide Security Upgrade - Phase 1 1.50 Mill 885,662.02 590,441.35 1,476,103.37 #2 - District-Wide Security Upgrade - Phase 2 (Partial) Sales Tax 314,337.98 209,558.65 523,896.63 #3 - Florosa ES Parent Dropoff/Pickup 1.50 Mill 46,059.44 30,706.29 76,765.73 #8 - Kenwood ES Kitchen/Cafeteria Roofing CO & DS 44,206.74 29,471.16 73,677.90 Sub-Total - Shared Savings 1,549,782.82 1,033,188.54 2,582,971.36 Time & Materials: #5 - Choctaw Stadium 1.50 Mill 28,817.05 N/A 28,817.05 Sub-Total - Time & Materials 28,817.05 0.00 28,817.05 Total - Shared Savings & Time & Materials $1,578,599.87 $1,033,188.54 $2,611,788.41 File Attachments PCCOs for TOs 1-2-3-8 101921 TB signed.pdf (1,455 KB) Motion & Voting Motion to approve Titan Technologies Capital Outlay Program 6 - Shared Savings Task Orders #1, #3, & #8; Partial Shared Savings Task Order #2; and Close Out Time & Materials Task Order #5 for a total of $1,578,599.87 savings to the District. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 25, 2021 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. File Attachments Engagement of Legal Services - Hand Arendall Harrison Sale.pdf (549 KB) Motion & Voting Motion to approve authorization to retain Attorney Franklin R. Harrison with the law firm of Hand Arendall Harrison Sale LLC, to provide legal services to the District in regard to potential site leasing and real property acquisition transactions. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 25, 2021 - Regular Meeting Type : Information Public Content The list of out-of-state student trip requests approved by the Superintendent will be updated and provided to the School Board Members at the Workshop to insure they receive the most current information. File Attachments 10-25-2021 Student Trip Requests.pdf (127 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 25, 2021 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Oct 25, 2021 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 25, 2021 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for Instructional Materials adoption for Secondary Science, and Career and Technical Education Reproductive Health and Disease Education, presented by Tami Ellis, Science Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to approve the adoption of instructional materials for Secondary Science, and Career and Technical Education Reproductive Health and Disease Education, in accordance with §103.42, Florida Statutes, for the 2021-2022 School Year. Public Content The Okaloosa County School District is preparing documentation and public availability of major instructional materials relating to reproductive health and disease as required by §103.42, Florida Statutes. This public hearing is for the annual approval of major instructional materials used for the following Secondary Science and Career and Technical Education courses taught in the school district that require state standards on reproductive health and disease: Middle Grades Life Science Biology 1 Anatomy and Physiology CTE: Medical Skills and Services CTE: Health Science Anatomy and Physiology CTE: Allied Health Assistant 3 CTE: Emergency Medical Responder 3 CTE: Medical Interventions The course and material information and the public review link below are available on the Okaloosa County School District Website. https://www.okaloosaschools.com/parents/hb545 Printed materials can also be reviewed by contacting Tami Ellis, (850) 833-4122. File Attachments MJ Life Science HB545 Standards.pdf (320 KB) Biology HB545 Materials.pdf (311 KB) Health Science Anatomy and Physiology HB545 Standards.pdf (443 KB) MJ Life Science HB545 Materials.pdf (453 KB) Anatomy and Physiology HB545 Standards.pdf (311 KB) Health Science Anatomy and Physiology HB545 Materials.pdf (333 KB) Biology HB545 Standards.pdf (325 KB) Anatomy and Physiology HB545 Materials.pdf (327 KB) Allied Health Assisting 3 HB545 Standards.pdf (548 KB) Motion & Voting Motion to approve the adoption of instructional materials for Secondary Science, and Career and Technical Education Reproductive Health and Disease Education, in accordance with  §103.42, Florida Statutes, for the 2021-2022 School Year. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 17. Public Hearing Subject : 17.2 Public Hearing for adoption of revised School Board Policy 02-11 School Internal Funds, presented by Julie A. Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 25, 2021 - Regular Meeting Type : Action Preferred Date : Oct 25, 2021 Absolute Date : Oct 26, 2021 Recommended Action : Motion to approve revised School Board Policy 02-11 School Internal Funds. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 02-11 School Internal Funds. The proposed revisions to the policy will update the Definition of school internal funds. For additional information, please contact Julie Perry, (850) 833-5840. File Attachments 02-11 School Internal Funds-REDLINED 9-13-2021.pdf (147 KB) Motion & Voting Motion to approve revised School Board Policy 02-11 School Internal Funds. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Oct 25, 2021 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearing Meeting : Oct 25, 2021 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on October 21, 2021, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Oct 25, 2021 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on October 21, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing - 6:15 p.m. Meeting : Oct 25, 2021 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on October 25, 2021, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Instructional Materials Adoption for Secondary Science and Career and Technical Education Reproductive Health and Disease Education Revised School Board Policy 02-11 School Internal Funds Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Oct 25, 2021 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.