Okaloosa County School Board — Regular Meeting, April 14, 2014 — reading text

agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 Exempted Purchase: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommened by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $76,633.46 Budgeted : Yes Budget Source : Federal Funds, Project 4472 Race To The Top Y4Q2 Recommended Action : Motion to approve the purchases from Curriculum Associates in the amount of $76,633.46, which are exempted under 6A-1.012(11) (b). The purchase amount includes an eighteen (18) month i-Ready Diagnostic & Instruction Math software subscription, training software, webinar training and student books to be used in all elementary and middle schools. The contract dates are April 15, 2014 - August 31, 2015. Copies of the quotes are attached. Public Content Request approval of the purchases from Curriculum Associates in the amount of $76,633.46, which are exempted under 6A-1.012(11)(b). The purchase amount includes an eighteen (18) month i-Ready Diagnostic & Instruction Math software subscription, training software, webinar training and student books to be used in all elementary and middle schools. The contract dates are April 15, 2014 - August 31, 2015. Copies of the quotes are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments CURRICULUM ASSOCIATES.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Amendment to Award of ITB 13-B09 Carpet & Tile, presented by Vince Windham, Program Director, and recommend by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the amendment to the award of ITB 13-B09 Carpet & Tile. The awarded vendor, The Flooring Authority, has requested a price increase of 2% on bid items 1-3, 9, 10 and 12. The price increase will be effective June 11, 2014 through June 10, 2015. Copies of the letter of request and the original School Board approval are attached. The price increase is allowed per the terms of the contract as long as the increase does not exceed the rate of inflation determined by the CPI. This price increase request meets the CPI requirement. Public Content Motion to approve the amendment to the award of ITB 13-B09 Carpet & Tile. The recommended award was originally approved June 6, 2013. The awarded vendor, The Flooring Authority, has requested a price increase of 2% on bid items 1-3, 9, 10 and 12. The price increase will be effective June 11, 2014 through June 10, 2015. Copies of the letter of request and the original School Board approval are attached. The price increase is allowed per the terms of the contract as long as the increase does not exceed the rate of inflation determined by the CPI. This price increase request meets the CPI requirement. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments AMENDMENT TO ITB_13-B09.pdf (1,027 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 ITB 14-09 Band Instruments, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the committee's recommendation of award of ITB 14-09 Band Instruments to multiple vendors, based on fixed pricing, for the contract period of April 15, 2014 through October, 15, 2014. This is a district wide bid and purchases will be made on an as needed basis. Public Content Request approval of the committee's recommendation of award of ITB 14-09 Band Instruments to multiple vendors, based on fixed pricing, for the contract period of April 15, 2014 through October, 15, 2014. This is a district wide bid and purchases will be made on an as needed basis. A copy of the tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB_ 14-09.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 ITB 14-10 Eagle Ram Tennis Center - Phase II, Tennis Courts, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,337.00 Budgeted : Yes Budget Source : Capital Funds, Project 3322, Ruckel Eagle Ram Tennis CT PH1 Recommended Action : Motion to approve the committee's recommendation to award ITB 14-10 Eagle Ram Tennis Center-Phase II, Tennis Courts to McElroy Enterprises, Inc. for Item 1 Base Bid (includes items 1-4) for two (2) tennis courts (5 & 6) in the amount of $67,337.00. Funds will be paid from Capital funds, project 3322, Ruckel Eagle Ram Tennis CT PH1. A copy of the award tabulation is attached. Public Content Request approval of the committee's recommendation to award ITB 14-10 Eagle Ram Tennis Center-Phase II, Tennis Courts to McElroy Enterprises, Inc. for Item 1 Base Bid (includes items 1-4) for two (2) tennis courts (5 & 6) in the amount of $67,337.00. Funds will be paid from Capital funds, project 3322, Ruckel Eagle Ram Tennis CT PH1. A copy of the award tabulation is attached. For additional information, please contact Dr. Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments ITB_14-10.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in