Okaloosa County School Board — Regular Meeting, April 14, 2014

Monday, April 14, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : Apr 14, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : Apr 14, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Apr 14, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 14, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Bids and Purchasing 11.1, RFP 14-07 School Food Service Management Operations Selection Committee Recommendation for Rejection of Proposal Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Added as Bids and Purchasing 11.1, RFP 14-07 School Food Service Management Operations Selection Committee Recommendation for Rejection of Proposal Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Visitors Subject : 3.1 Recognition of Hannah Sevy, Crestview High School Senior, Winner of the Keiser University Edible Centerpiece Competition at the 14th Annual ProStart Culinary Competition, presented by School Board Member Cathy Thigpen and Superintendent Mary Beth Jackson Meeting : Apr 14, 2014 - Regular Meeting Type : Recognition Public Content Recognition of Hannah Sevy, Crestview High School Senior, Winner of the Keiser University Edible Centerpiece Competition at the 14th Annual ProStart Culinary Competition. 5. Personnel Appointments Subject : 5.1 Transfer of Jason McClelland to Assistant Principal I, Niceville High School, recommended by the Superintendent. Meeting : Apr 14, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of Jason McClelland, Assistant Principal I of Niceville High School. Public Content The Superintendent is recommending the transfer of Jason McClelland, Assistant Principal I, Destin Middle School, to Assistant Principal I, Niceville High School. Motion & Voting Motion to approve the transfer of Jason McClelland, Assistant Principal I of Niceville High School. Motion by Melissa Thrush, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 5. Personnel Appointments Subject : 5.2 Transfer of George (Al) Gardner to Assistant Principal I, Destin Middle School, recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the transfer of George (Al) Gardner to Assistrant Principal I, Destin Middle School. Public Content The Superintendent is recommending the transfer of George (Al) Gardner, Director of DJJ, to Assistant Principal I, Destin Middle School. Motion & Voting Motion to approve the transfer of George (Al) Gardner to Assistrant Principal I, Destin Middle School. Motion by Dewey Destin, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of February 20 - March 19, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 14, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of February 20 - March 19, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 20 - Mar 19.pdf (34 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of February 20 - March 19, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 14, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 20 - March 19, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 20 - Mar 19.pdf (23 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Okaloosa County District School Board Financial Statements and Supplementary Information for Fiscal Year Ended June 30, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 14, 2014 - Regular Meeting Type : Information Public Content The auditing firm of Carr, Riggs & Ingram has completed the Okaloosa County District School Board, Financial Statements and Supplementary Information for Fiscal Year Ended June 30, 2013. The report is being presented to the School Board as an information item only which does not require a vote, however the presentation of the report is filed as a part of the public records of the Board and reflects this fact in the minutes of the Board. File Attachments 2013 okaloosa county dsb.pdf.pdf (1,894 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Short- Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 14, 2014 - Regular Meeting Type : Information Public Content The report covers the first quarter of 2014, January through March, for short-term facility use contracts and lease agreements entered into by the District or schools at a valve less than $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT-LEASES LESS THAN $5000 JAN 2014 THRU MAR 2014.pdf (7 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Service Agreement Under the $5,000.00 Threshold for  Internal Funds and $2,500.00 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 14, 2014 - Regular Meeting Type : Information Public Content This report covers the first quarter of 2014, January through March, for Service Agreements entered into by the District of schools at a value less than $5,000.00 for Internal Funds and $2,500.00 for Budgetary Funds. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JANUARY THRU MARCH, 2014.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Quarterly Report: Service Agreements for Law Enforcement Up To $5,000, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 14, 2014 - Regular Meeting Type : Information Public Content This report covers the first quarter of 2014, January through March, Service Agreements for Law Enforcement up to $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS JAN TO MARCH, 2014 SCHOOL YEAR.pdf (9 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearings of March 6, 2014, and March 17, 2014; the Minutes of the Workshop Meeting of March 6, 2014; the Minutes of the Special Meetings of March 10, 2014, and March 17, 2014, and the Minutes of the Regular Meeting of March 10, 2014, recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of March 6, 2014, and March 17, 2014; the Minutes of the Workshop Meeting of March 6, 2014; the Minutes of the Special Meetings of March 10, 2014, and March 17, 2014, and the Minutes of the Regular Meeting of March 10, 2014, as recommended by the Superintendent. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 3-10-2014 Attorney-Client Session Minutes DRAFT.pdf (59 KB) 3-10-2014 Meeting DRAFT.pdf (162 KB) 3-17-2014 Special Meeting DRAFT.pdf (126 KB) 3-6-2014 Workshop DRAFT.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for band instruments in the amount of $3,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for band instruments in the amount of $3,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for band instruments in the amount of $3,000.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 Re-appropriation of District 4 School Board Member Capital Outlay Funds allocated to Davidson Middle School in Project 1362 in the amount of $1,234.86 to a new project to be used for the purchase of security cameras, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,234.86 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the re- appropriation of District 4 School Board Member Capital Outlay Funds allocated to Davidson Middle School in Project 1362 in the amount of $1,234.86 to a new project to be used for the purchase of security cameras. Public Content District 4 School Board Member Capital Outlay Funds were appropriated to Davidson Middle School for a trophy case (Project 1362). At the request of Ms. Beth Walthall, Principal of Davidson Middle School, the balance of funds in this project in the amount of $1,234.86 will be reallocated to a new project to be used for the purchase of security cameras. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for February 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2014. Public Content The financial statement for the month ending February 28, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - Feb 2014.pdf (518 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Budget Amendment #6 - Fiscal Year 2013-2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $402,359.24 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2013-2014. Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of February 2014: General Fund $307,870.19 Debt Service Funds 0.27 Capital Projects Funds 66,378.30 Other Special Revenue Funds - Federal 20,271.53 Other Special Revenue Funds - Food Service 7,838.95 Total - All Funds $402,359.24 File Attachments !B-A 6 - Feb 2014.pdf (1,285 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Dollar Amount : $26,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - April 14, 2014.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-14-14.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register for February 2014, totaling $22,257,087.19; and Bank Transfers for February 2014, totaling $15,345,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,257,087.19 and Bank Transfers in the amount of $15,345,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for February 2014, totaling $22,257,087.19; and Bank Transfers for February 2014, totaling $15,345,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Feb 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $34,769.00 to Charter Schools and AMIKids- Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,769.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make payment in the amount of $34,769.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its second Voucher for Impact Aid Section 8003 Payments dated February 27, 2014, in the amount of $1,103,847.60 for the 2014 Claiming Year (Claim Filed January 2013). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2014 claiming year. The calculation for the 2014 claiming year is based on the number of eligible student cards submitted during the 2012-2013 school year. The payments to these schools are as follows: • Okaloosa Academy - $1,270.00 • NWFSC Collegiate High School - $5,852.00 • Liza Jackson Preparatory School - $27,647.00 • AMIKids - Emerald Coast - $0.00 File Attachments Agenda - Fed Impact Aid 2014 Pmt 2 04142014.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Dollar Amount : $2,691.70 Budgeted : Yes Budget Source : Accounting Department Budget Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2014-2015. Public Content The School Board of Seminole County provides statistical and random sampling which allows for our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. Again this year, The School Board of Seminole County has not increased their cost of services, which were based upon the percent of ESE FTE appropriated during the Fiscal Year 2010-2011. The cost includes office operations, clerical and administrative processing, consultation and technical assistance during the contract which begins July 1, 2014 through June 30, 2015. File Attachments Medicaid Claiming Agreement with Seminole County School District.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Department of Juvenile Justice Payroll Calendars for Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the DJJ Payroll Calendars for 2014-2015. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.â€� Fiscal Year 2014-2015 payroll calendars are based on the school calendar which was approved by the School Board at the November 12, 2013 School Board Meeting. File Attachments DJJ Payroll Calendar Fiscal Year 2014-2015.pdf (138 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Placement of a Historical Marker for a CCC Company Camp Site to be located at Edge Elementary School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Recommended Action : Conceptual approval for the placement of a historical marker for the CCC (Civilian Conservation Corps) on the Edge Elementary School campus. Public Content Conceptual approval is requested for the placement of a Historical Marker for the CCC (Civilian Conservation Corps) Company Camp Site to be located on the Edge Elementary School campus. This camp was established on May 19, 1933, at the Niceville School site, now the location of Edge Elementary School. Project and funding approval to be requested at a later date. File Attachments CCC Camp historical marker at Edge Elem School.pdf (457 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.14 Expansion of Curriculum Base at Southside Center to Include Kindergarten and First Grade, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Dollar Amount : $75,000.00 Budgeted : No Recommended Action : Motion to approve expansion of the curriculum based program at Southside Center to include kindergarten and first grade. Public Content The Superintendent is requesting the addition of kindergarten and first grade classes at Southside Center. Improvements will need to be made to the existing facility to accommodate the additional classes. A budget of $75,000.00 will be used to implement these improvements. File Attachments Southside Center Improvements.pdf (1,104 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 School Volunteer Lists, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests for 4-14-14.pdf (1,393 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Amendment to the Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Amendment to the Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County. Public Content The Amendment to the Agreement for School Resource Officer Program provides for information sharing between the School District and the Sheriff's office with the intent of establishing an open flow of information while recognizing and complying with statutory restrictions and protections governing the sharing of certain information elements. File Attachments Amendment to SRO Agreement re Info Sharing.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject :  7.18 Summer School Programs for 2014, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : SAI Funds Recommended Action : Motion to approve 2014 Summer School Programs to include; SIS, ESY and the Summer Lifeguard Program for credit. Public Content Please see attachments of summer school schedules and the completion requirements for the Lifeguard Program. The Summer School Program will be funded from the Supplemental Academic Instructional (SAI) Categorical Funds. As in past years, the Lifeguard Program is offered free to our students through scholarships from the Destin Fire Rescue Foundation, Inc. File Attachments 2014 Summer Intensive Studies.pdf (1,904 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.19 Addendum to Contract for Health Services between the School Board of Okaloosa County and Pediatric Services of America, Inc. (PSA), presented by Lois Handzo, Program Director of Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Dollar Amount : $878.85 Budgeted : No Budget Source : Medicaid Funds Recommended Action : Motion to approve the Addendum to Contract for Health Services between the School Board of Okaloosa County and Pediatric Services of America, Inc. (PSA). Public Content This addendum will increase the 1:1 LPN services currently provided to a medically fragile student by one additional day per week for the remainder of the 2013-2014 school year and the 2014 ESY. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.20 Community Education: Summer Driver's Education Program, presented by Billy Mikel, Principal, CHOICE High School and Technical Center, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Community Education: Summer Driver's Education Program. Public Content Community Education proposes to offer the summer driver's education program at participating high schools. Community Education is a fee-based program. The $150.00 fee will pay for class instruction, including the instructors and materials. Students participating in the program will not receive high school credit for this class. File Attachments Summer Driver's Ed Program.pdf (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.21 Renewal of RFB 09-B18 Asphalt, Paving, Striping, Curbing and Sidewalks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds-Project Varies Recommended Action : Motion to approve the renewal of RFB 09-B18 Asphalt, Paving, Striping, Curbing and Sidewalks. In addition to these services this contract also provides new parking lots, parking lot repairs, new sidewalks, sidewalk repairs, and demolition at fixed pricing to be used on an as needed basis. The awarded vendors who agreed to renew are Curtis Remodeling and Paintcraft and Helms Contracting, Inc. The contract is effective April 15, 2014 through April 14, 2015. A copy of the original award tabulation and vendor confirmation letters are attached. Public Content Request approval of the renewal of RFB 09-B18 Asphalt, Paving, Striping, Curbing and Sidewalks. In addition to these services this contract also provides new parking lots, parking lot repairs, new sidewalks, sidewalk repairs, and demolition at fixed pricing to be used on an as needed basis. The awarded vendors who agreed to renew are Curtis Remodeling and Paintcraft and Helms Contracting, Inc. The contract is effective April 15, 2014 through April 14, 2015. A copy of the original award tabulation and vendor confirmation letters are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments SIGNED VENDOR LETTER-CURTIS.pdf (51 KB) RFB09-B18_TAB.pdf (495 KB) SIGNED VENDOR LETTER-HELMS.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.22 Renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Extinguishing Systems for Okaloosa County Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Wide Funding Recommended Action : Motion to approve the renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Extinguishing Systems for  Okaloosa County Schools for an additional year. The vendor is Hiller Systems and the effective date is May 10, 2014 through May 9, 2015. A copy of the award tabulation and contract modification is attached. Public Content Request approval of the renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Extinguishing Systems for Okaloosa County Schools for an additional year. The vendor is Hiller Systems and the effective date is May 10, 2014 through May 9, 2015. A copy of the award tabulation and contract modification is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFB 11-B10 Renewal letter.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.23 Exempted Purchase: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommened by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $76,633.46 Budgeted : Yes Budget Source : Federal Funds, Project 4472 Race To The Top Y4Q2 Recommended Action : Motion to approve the purchases from Curriculum Associates in the amount of $76,633.46, which are exempted under 6A-1.012(11) (b). The purchase amount includes an eighteen (18) month i-Ready Diagnostic & Instruction Math software subscription, training software, webinar training and student books to be used in all elementary and middle schools. The contract dates are April 15, 2014 - August 31, 2015. Copies of the quotes are attached. Public Content Request approval of the purchases from Curriculum Associates in the amount of $76,633.46, which are exempted under 6A-1.012(11)(b). The purchase amount includes an eighteen (18) month i-Ready Diagnostic & Instruction Math software subscription, training software, webinar training and student books to be used in all elementary and middle schools. The contract dates are April 15, 2014 - August 31, 2015. Copies of the quotes are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments CURRICULUM ASSOCIATES.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.24 Amendment to Award of ITB 13-B09 Carpet & Tile, presented by Vince Windham, Program Director, and recommend by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the amendment to the award of ITB 13-B09 Carpet & Tile. The awarded vendor, The Flooring Authority, has requested a price increase of 2% on bid items 1-3, 9, 10 and 12. The price increase will be effective June 11, 2014 through June 10, 2015. Copies of the letter of request and the original School Board approval are attached. The price increase is allowed per the terms of the contract as long as the increase does not exceed the rate of inflation determined by the CPI. This price increase request meets the CPI requirement. Public Content Motion to approve the amendment to the award of ITB 13-B09 Carpet & Tile. The recommended award was originally approved June 6, 2013. The awarded vendor, The Flooring Authority, has requested a price increase of 2% on bid items 1-3, 9, 10 and 12. The price increase will be effective June 11, 2014 through June 10, 2015. Copies of the letter of request and the original School Board approval are attached. The price increase is allowed per the terms of the contract as long as the increase does not exceed the rate of inflation determined by the CPI. This price increase request meets the CPI requirement. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments AMENDMENT TO ITB_13-B09.pdf (1,027 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 ITB 14-09 Band Instruments, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the committee's recommendation of award of ITB 14-09 Band Instruments to multiple vendors, based on fixed pricing, for the contract period of April 15, 2014 through October, 15, 2014. This is a district wide bid and purchases will be made on an as needed basis. Public Content Request approval of the committee's recommendation of award of ITB 14-09 Band Instruments to multiple vendors, based on fixed pricing, for the contract period of April 15, 2014 through October, 15, 2014. This is a district wide bid and purchases will be made on an as needed basis. A copy of the tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB_ 14-09.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 ITB 14-10 Eagle Ram Tennis Center - Phase II, Tennis Courts, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,337.00 Budgeted : Yes Budget Source : Capital Funds, Project 3322, Ruckel Eagle Ram Tennis CT PH1 Recommended Action : Motion to approve the committee's recommendation to award ITB 14-10 Eagle Ram Tennis Center-Phase II, Tennis Courts to McElroy Enterprises, Inc. for Item 1 Base Bid (includes items 1-4) for two (2) tennis courts (5 & 6) in the amount of $67,337.00. Funds will be paid from Capital funds, project 3322, Ruckel Eagle Ram Tennis CT PH1. A copy of the award tabulation is attached. Public Content Request approval of the committee's recommendation to award ITB 14-10 Eagle Ram Tennis Center-Phase II, Tennis Courts to McElroy Enterprises, Inc. for Item 1 Base Bid (includes items 1-4) for two (2) tennis courts (5 & 6) in the amount of $67,337.00. Funds will be paid from Capital funds, project 3322, Ruckel Eagle Ram Tennis CT PH1. A copy of the award tabulation is attached. For additional information, please contact Dr. Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments ITB_14-10.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Amendment to Award ITB 14-03 Eagle Ram Tennis Center - Phase I Tennis Courts, presented by Rita Scallan, CFO, and recommended by the Superintentent for Approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Dollar Amount : $20,392.00 Budgeted : Yes Budget Source : Capital Outlay, Project 3322, Ruckel Eagle Ram Tennis Court Phase I Recommended Action : Motion to approve. Public Content At the November 12, 2013, School Board Meeting Phase I of the Eagle Ram Tennis Court (Item #7.16) was approved by the Board in the amount of $166,979.40 which included resurfacing of the existing tennis courts but did not include an amount for fencing. Subsequently, the Eagle Ram Committee chose not to resurface the existing tennis courts. At the March 10, 2014 School Board Meeting, agenda item 7.31 was submitted requesting approval to transfer the remaining balance of $30,600 to Eagle Ram Tennis Court - Phase II, which the Board approved. However, the fence was listed on the work scope of Phase I but the cost was not included in the Phase I cost. Therefore, this agenda item is requesting to transfer $20,392.00 from Phase II back to Phase I to appropriately reflect the work done in the correct project phase. The Eagle Ram Tennis Court Committee has remitted all the required funds to the District to pay for all approved work. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Tag-On Bid: ITB #13- B-040-DR Bulk Commodity Processing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to bid ITB #13-B-040-DR Bulk Commodity Processing through School Board of Brevard County, which provides access to multiple manufacturers who process USDA commodity foods into finished products for use in the National School Lunch and School Breakfast programs. This bid will be used on an as needed basis and the contract date is effective through June 30, 2015. A copy of the award tabulation, as well as vendor renewal letters are attached. Public Content Request approval to tag on to bid ITB #13-B-040-DR Bulk Commodity Processing through School Board of Brevard County, which provides access to multiple manufacturers who process USDA commodity foods into finished products for use in the National School Lunch and School Breakfast programs. This bid will be used on an as needed basis and the contract date is effective through June 30, 2015. A copy of the award tabulation, as well as vendor renewal letters are attached. For additional information, please contact Richard D. Norris, Specialist/ Contract Manager, School Food Service at (850) 301-3020. File Attachments AWARD TAB FOR ITB 13-B-040-DR.pdf (20,304 KB) RENEWAL LETTERS.pdf (5,469 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Renewal of Tag-On Bid: 14-968-159-RN Bleacher Repair/Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Projects Funds, Project 2310, District Wide- Minor Repair & Maintenance Recommended Action : Motion to approve tagging on to the School Board of Pinellas County, FL bid #14-968-159-RN Bleacher Repair & Motorization. Awarded vendor is Charron Sports Services, Inc. This is a term contract based on fixed pricing for the contract period of 3/25/2014 through 3/24/2015. The bid will be used on an as needed basis to repair, motorize and refurbish various types of gymnasium bleachers and basketball backstops. Public Content Motion to approve tagging on to the School Board of Pinellas County, FL bid #14-968-159-RN Bleacher Repair & Motorization. Awarded vendor is Charron Sports Services, Inc. This is a term contract based on fixed pricing for the contract period of 3/25/2014 through 3/24/2015. The bid will be used on an as needed basis to repair, motorize and refurbish various types of gymnasium bleachers and basketball backstops. A copy of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF 14-968-159-RN.pdf (236 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.30 Service Agreement #14-91 Dr. Gregory Seaton, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $500.00 Budgeted : Yes Budget Source : General Funds, Project 4472, Race To The Top Y4Q2 Recommended Action : Moition to approve Service Agreement #14-91, between Dr. Gregory Seaton and The School Board of Okaloosa County, FL. Dr. Seaton shall deliver the following services for the Scholar's Institute Program; complete an analysis of assessment data for the 2013 program; interpret the data; assist in curriculum design based on  program evaluation; make program recommendations and draft a document describing proposal based program evaluation; and submit a written evaluation proposal. Funding will be paid from general funds, project 4472, Race To The Top Y4Q2 and the contract will be effective April 30, 2014 through May 15, 2014. A copy of the agreement is attached. Public Content Request approval of Service Agreement #14-91, between Dr. Gregory Seaton and The School Board of Okaloosa County, FL. Dr. Seaton shall deliver the following services for the Scholar's Institute Program; complete an analysis of assessment data for the 2013 program; interpret the data; assist in curriculum design based on program evaluation; make program recommendations and draft a document describing proposal based program evaluation; and submit a written evaluation proposal. Funding will be paid from general funds, project 4472, Race To The Top Y4Q2 and the contract will be effective April 30, 2014 through May 15, 2014. A copy of the agreement is attached. For additional information, please contact Dr. Cheryl Seals, Science Specialist, Curriculum & Instruction at (850) 833-3193. File Attachments SA# 14-91.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.31 Annual Agreement for Charter Bus Services for Galaxy Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Galaxy Transport. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and other support organizations that provide direct support for student activities. The contract dates are April 15, 2014 through June 30, 2014. A copy of the agreement is attached. Public Content Request approval of the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Galaxy Transport. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and other support organizations that provide direct support for student activities. The contract dates are April 15, 2014 through June 30, 2014. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments GALAXY TRANSPORT.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.32 Cleared certification requirements and issuance of contracts for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification and  recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2013-2014 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 04-14-14.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.33 Request to advertise a Public Hearing for adoption of new School Board Policy 6-39 Whistleblower Protection, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for adoption of new School Board Policy 6-39 Whistleblower Protection. Public Content A public hearing will be advertised to receive public input on the proposed new School Board Policy 6-39 Whistleblower Protection. The proposed rule would provide protection to employees or other persons who disclose information regarding the violation or suspected violation of federal, state, or local laws, School Board Policy, or administrative directive; or acts or suspected acts of malfeasance, misfeasance, gross waste of funds, or neglect of duty committed by an employee, independent contractor, agency, or public officer. File Attachments 6-39 Whistleblower Protection-Draft.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.34 Non-School-Based Administration Evaluation, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Non- School-Based Administration Evaluation. Public Content The Non-School Based Administrative Evaluation will replace the current MIS 5326 Non-School Based Administrative Evaluation instrument. This evaluation instrument was created to align to our current principal and teacher evaluation instruments and meet Race To The Top requirements. File Attachments Nonschool administrative evaluation Finished.pdf (524 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.35 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.36 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is for approval to reinstate sick leave to employees who became ill or injured while on duty. Freda Wing, Riverside, 30.0 hours Jose Fernandez, Niceville High School, 7.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.37 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments April 14 2014 Ed Supporl Board Report.pdf (41 KB) Substitute New Hires Board Report 04-14-2014.pdf (37 KB) April 14 2014 Instructional Board Report.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.38 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Separation April 14th 2014.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.39 Termination of Employee, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action :  Motion to approve the termination of Employee #120616. Public Content Termination of employee #120616 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.40 Termination of Employee, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the termination of Employee #118418 Public Content Termination of employee #118418 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 14, 2014 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Jacobs/L-3 Program, Time and Materials letter of completion and release of remaining funds, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Dollar Amount : $176,782.98 Budgeted : No Recommended Action : Motion to approve the Districts portion of the Shared Savings funds. The Districts portion of Shared Savings will be used to fund Capital Outlay projects at various other school sites. Public Content Jacobs/L-3 has completed the Phase IV Task Orders associated with the Time and Materials (T&M) project as referenced below and in the attachment. Finance and Facilities Planning have reviewed the proposed shared savings and agree with the amounts as follows: Okaloosa County School District Facilities Survey Task Order # 02 $81.21 Project Siemens Controls Installation at Crestview HS, Baker Task Order # 15 17.53 School and Destin Elementary School Project Destin Elementary School Window Replacement Task Order # 18 4,315.78 Project Mary Esther Elementary School Restrooms Renovation Task Order # 19 138,460.57 and Edwins Elementary School Piping Project Restroom Renovations at Fort Walton Beach High Task Order # 22 School and Crestview High School and Fort Walton 33,907.89 Beach HS Master Design Plan Project Total $176,782.98 File Attachments Okaloosa Schools Program Phase IV - Time and Materials - Shared Savings.pdf (530 KB) Motion & Voting Motion to approve the Districts portion of the Shared Savings funds, and that the District's portion of Shared Savings will be used to fund Capital Outlay projects at various other school sites. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 2, Pre-GMP for Fort Walton Beach High School Phase 3 HVAC Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Dollar Amount : $60,000.00 Recommended Action : Motion to approve the Pre- GMP for Program 5, Task Order No. 2 for Fort Walton Beach High School Phase 3 HVAC Replacement Project and send the Notice to Proceed dated April 15, 2014,  contingent on School Board approval. Public Content Pre-GMP for Fort Walton Beach High School Phase 3 HVAC Replacement Project: This project consists of an upgrade/replacement of the HVAC systems serving a portion of the classrooms in the 400 wing at Ft. Walton Beach High School. The area to be modified consists of twelve (12) classrooms adjacent to the ROTC area and five (5) associated hallways. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) to include replacement of all associated ductwork and controls (Siemens). This will require removal of the ceilings and lights in these areas. New light fixtures and suspended acoustical ceilings will be installed. Inspection and waterproofing of five (5) existing Roof Top Units that are currently leaking is also included. The work will be completed during the summer of 2014. File Attachments Notice to Proceed – Prog V, Task Order# 2, PreGMP FWBHS Phase 3 HVAC.pdf (139 KB) Motion & Voting Motion to approve the Pre- GMP for Program 5, Task Order No. 2 for Fort Walton Beach High School Phase 3 HVAC Replacement Project and send the Notice to Proceed dated April 15, 2014, contingent on School Board approval. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.3 Proposal for Professional Services from Faithful + Gould for Price Validation of  the Scope of Work for Program No. 5, Task Order No. 2, Fort Walton Beach High School Phase 3 HVAC Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Dollar Amount : $5,640.00 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for Program No. 5, Task Order No. 2, Fort Walton Beach High School, Phase 3 HVAC Replacement Project. Public Content Faithful + Gould Authorization for Professional Services in the amount of $5,640.00 - To review proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP(s) for Program 5, Task Order 2, Fort Walton Beach High School Phase 3 HVAC Replacement Project. File Attachments F+G_TO#2_Program_5 quote for GMP validation.pdf (732 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for Program No. 5, Task Order No. 2, Fort Walton Beach High School, Phase 3 HVAC Replacement Project. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 11. Bids and Purchasing Subject : 11.1 RFP 14-07 School Food Service Management Operations Selection Committee Recommendation for Rejection of Proposal, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action Recommended Action : Motion to accept the recommendation of the Selection Committee for RFP 14-07 School Food Service Management Operations that the proposal submitted by The Nutrition Group be rejected as non-responsive because the proposal was incomplete. Public Content The School Food Service Management Operations RFP Selection Committee appointed by the Board met in public session on April 8, 2014. After a review of the proposals submitted and committee discussion the committee recommended that the proposal submitted by The Nutrition Group be rejected as non-responsive because the proposal was incomplete (see the attachment for details). Responsive proposals were received from Sodexo, Chartwells School Dining, and Southwest Foodservice Excellence. File Attachments RFP 14-07 Rejection of Proposal.pdf (16 KB) Motion & Voting Motion to accept the recommendation of the Selection Committee for RFP 14-07 School Food Service Management Operations that the proposal submitted by The Nutrition Group be rejected as non-responsive because the proposal was incomplete. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 14, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to retain the law firm of Allen, Norton & Blue to provide legal services to the District relating to a pending termination matter regarding Employee #118418. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker Motion to approve the settlement in DOAH Case #14-04318TTS and to authorize the Superintendent to sign the Settlement and Release Agreement. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 14, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. Motion & Voting Motion to authorize the recognition of a Crestview High School student with Anne T. Mitchell Senior Academic honors award as recommended by the Superintendent. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject : 13.2 Out out State Student Trip Requests Meeting : Apr 14, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent File Attachments 4.14.2014.pdf (147 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Apr 14, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for approval of revised School Board Policy 2-17 Purchasing Procedures, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 2-17 Purchasing Procedures. Public Content The Board will receive public input on the proposed revisions to School Board Policy 2-17 Purchasing Procedures. The proposed revisions reflect legislative changes and provide updates to meet the needs of the district. For additional information regarding the recommended revisions, please contact Vince Windham, Program Director, Purchasing. File Attachments School Board Policy 2-17 Explanations of Recommended Revisions FY14.pdf (17 KB) School Board Policy 2-17 Recommended Revsions FY14.pdf (50 KB) Motion & Voting Motion to amend Mrs. Thigpen's motion to remove from the proposed School Board Policy 2-17 Purchasing Procedures, those portions of Section (13) (a) which require a protest bond to be posted. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Melissa Thrush, Rodney Walker No: Cindy Frakes, Cathy Thigpen 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Apr 14, 2014 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Apr 14, 2014 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on April 10, 2014, beginning at 9:00 a.m.. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Public Notice Meeting : Apr 14, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 17. Public Notices Subject : 17.3 Notice of Student Disciplinary Hearings Meeting : Apr 14, 2014 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on April 10, 2014, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, these hearing may be closed to the press and public at the request of the parents of the affected students. 17. Public Notices Subject : 17.4 Notice of Public Hearing Meeting : Apr 14, 2014 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 14, 2014, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revision of School Board Policy 2-17 Purchasing Procedures Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting.