Okaloosa County School Board — Regular Meeting, April 14, 2014 — reading text

Project and send the Notice to Proceed dated April 15, 2014,  contingent on School Board approval. Public Content Pre-GMP for Fort Walton Beach High School Phase 3 HVAC Replacement Project: This project consists of an upgrade/replacement of the HVAC systems serving a portion of the classrooms in the 400 wing at Ft. Walton Beach High School. The area to be modified consists of twelve (12) classrooms adjacent to the ROTC area and five (5) associated hallways. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) to include replacement of all associated ductwork and controls (Siemens). This will require removal of the ceilings and lights in these areas. New light fixtures and suspended acoustical ceilings will be installed. Inspection and waterproofing of five (5) existing Roof Top Units that are currently leaking is also included. The work will be completed during the summer of 2014. File Attachments Notice to Proceed – Prog V, Task Order# 2, PreGMP FWBHS Phase 3 HVAC.pdf (139 KB) Motion & Voting Motion to approve the Pre- GMP for Program 5, Task Order No. 2 for Fort Walton Beach High School Phase 3 HVAC Replacement Project and send the Notice to Proceed dated April 15, 2014, contingent on School Board approval. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.3 Proposal for Professional Services from Faithful + Gould for Price Validation of  the Scope of Work for Program No. 5, Task Order No. 2, Fort Walton Beach High School Phase 3 HVAC Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Dollar Amount : $5,640.00 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for Program No. 5, Task Order No. 2, Fort Walton Beach High School, Phase 3 HVAC Replacement Project. Public Content Faithful + Gould Authorization for Professional Services in the amount of $5,640.00 - To review proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP(s) for Program 5, Task Order 2, Fort Walton Beach High School Phase 3 HVAC Replacement Project. File Attachments F+G_TO#2_Program_5 quote for GMP validation.pdf (732 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould for Program No. 5, Task Order No. 2, Fort Walton Beach High School, Phase 3 HVAC Replacement Project. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 11. Bids and Purchasing Subject : 11.1 RFP 14-07 School Food Service Management Operations Selection Committee Recommendation for Rejection of Proposal, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action Recommended Action : Motion to accept the recommendation of the Selection Committee for RFP 14-07 School Food Service Management Operations that the proposal submitted by The Nutrition Group be rejected as non-responsive because the proposal was incomplete. Public Content The School Food Service Management Operations RFP Selection Committee appointed by the Board met in public session on April 8, 2014. After a review of the proposals submitted and committee discussion the committee recommended that the proposal submitted by The Nutrition Group be rejected as non-responsive because the proposal was incomplete (see the attachment for details). Responsive proposals were received from Sodexo, Chartwells School Dining, and Southwest Foodservice Excellence. File Attachments RFP 14-07 Rejection of Proposal.pdf (16 KB) Motion & Voting Motion to accept the recommendation of the Selection Committee for RFP 14-07 School Food Service Management Operations that the proposal submitted by The Nutrition Group be rejected as non-responsive because the proposal was incomplete. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 14, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to retain the law firm of Allen, Norton & Blue to provide legal services to the District relating to a pending termination matter regarding Employee #118418. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker Motion to approve the settlement in DOAH Case #14-04318TTS and to authorize the Superintendent to sign the Settlement and Release Agreement. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 14, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. Motion & Voting Motion to authorize the recognition of a Crestview High School student with Anne T. Mitchell Senior Academic honors award as recommended by the Superintendent. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject : 13.2 Out out State Student Trip Requests Meeting : Apr 14, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent File Attachments 4.14.2014.pdf (147 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Apr 14, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for approval of revised School Board Policy 2-17 Purchasing Procedures, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Apr 14, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 2-17 Purchasing Procedures. Public Content The Board will receive public input on the proposed revisions to School Board Policy 2-17 Purchasing Procedures. The proposed revisions reflect legislative changes and provide updates to meet the needs of the district. For additional information regarding the recommended revisions, please contact Vince Windham, Program Director, Purchasing. File Attachments School Board Policy 2-17 Explanations of Recommended Revisions FY14.pdf (17 KB) School Board Policy 2-17 Recommended Revsions FY14.pdf (50 KB) Motion & Voting Motion to amend Mrs. Thigpen's motion to remove from the proposed School Board Policy 2-17 Purchasing Procedures, those portions of Section (13) (a) which require a protest bond to be posted. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Melissa Thrush, Rodney Walker No: Cindy Frakes, Cathy Thigpen 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Apr 14, 2014 - Regular Meeting Type : 17. Public Notices Subject :