Okaloosa County BOCC — March 3, 2015 — RENEWALS - SOLE SOURCES — reading text

g//; 7l 7./ 5’(/{/67? $ caTatase i S Al August 7, 2014 Revised: January 27, 2015 Syncsort Data Protection is now Catalogic Software. Our records indicate that you are the maintenance/support services renewal contact for the Catalogic Software Data Protection software contracted under the referenced Site No. and deployed on the following Master Server(s) due for renewal. Please be advised that the maintenance/support service for your Catalogic Software Data Protection license(s) described below are scheduled to expire in the near future. Site No.: M244-32A Licensee: OKALOOSA COUNTY Server Node Name: SANVM1 Rengewal Period valid through 11/29/15 -#VER Level Support Renewal at $10,300.00 TAKE FULL ADVANTAGE OF THE LATEST SOFTWARE RELEASES TO GAIN MORE VALUE FROM YOUR INVESTMENT IN OUR SOFTWARE - see data sheet attached for more information. Please check box above, sign this document and return to my attention via email or fax at your earliest convenience, but no later than your renewal date to ensure uninterrupted maintenance/support services for your organization. If this transaction involves a change to the Server configuration, we will need for you to provide us with the system serialization output(s) in order to generate your new license keys for these servers. You will soon be sent an invoice for this transaction. If your organization requires a Purchase Order to pay the invoice, please have it forwarded to my attention as soon as possible. PO should be made out to Catalogic Software FEIN # 46-3629031 In the event that a PO is not received, we will forward the invoice to the individual signing bélow for prompt payment. Please be sure to reference the License Site No. provided above in all correspondence with Catalogic Software so we can expedite a response to your questions or concerns. Thank you, AGREED: OKALOOSA COUNTY Beth Gelefsky License Administrator BY: bgelefsky@catalogicsoftware.com Authorized Signature PRINTED NAME: TITLE: DATE: 50 Tice Boulevard — Woodcliff Lake, New Jersey — 07677 www.catalogicsoftware.com SOLE SOURCE PURCHASE DATA SHEET Date:02/24/15 PR No.: Requestor: Don Vanderhoek Phone No.: 651-7570 Department/Division: _Information Systems ltem Description: Catalogic (Syncsort) Backup Express Maintenance Renewal Requesting Department's Suggested Vendor Catalogic Software Vendor's Address: 50 Tice Blvd, Woodcliff Lake, NJ 07677 Vendor's Telephone No 201-573-5169 Point of Contact: Beth Gelefsky Sole Source Justification: This device came from Jatheon for email archiving and maintenance is only available from Jatheon. Maintenance renewals are only available from this vendor as they have created the software. Catalogic (formerly Syncsort) provides tech support for their product along with sofiware upgrades and patches. p ax /yt/ //f Requesting Department Director Signafi: Date REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Coordinator Comments: Purchasing Services Coordinator Signature Date PURCHASING MANUAL - SOLE SOURCE DETERMINATION Comments: Approve: '%(—/ Disapprove: Amount of Purchase: Date: 2125/15 Date Jatheon Technologies Inc. 90 Richimond Street East Suite # 200 Toronto, Ontario M5C 1P1 Canada Sold To: Okaloosa County Finance Department 302 N Wilson Street, Suite 203 Crestview, FL. 32536 Business No.: 83507 8270 RTO0C1 SALES ORDER Order No.: 1517 Date: Sep 30, 2014 Page: 1 Ship Date: Ship To: Ckaloosa County Finance Department 302 N Wilson Street, Suite 203 Crestview, FL. 32536 item No. "Ordered Unit’ Description Tax Unit Price Amount PnC 1000-M Each PnC 1000 Email Archiving Annual 5,995.00 US$5,995.00 Maintenance October 31 2014 to October 30 2015 Shipped By: Terms: Net 30. Due Ocl 30, 2014, Comment: Total Amount U8$5,995.00 Sold By: SOLE SOURCE PURCHASE DATA SHEET Date:02/24/15 PR No.: Requestor: Don Vanderhoek Phone No.: 651-7570 Department/Division: _Information Systems ltem Description: PnC 1000 Email Archiving Annual Maintenance Requesting Department's Suggested Vendor _ Jatheon Technologies Inc. Vendor's Address: 90 Richmond $t. East, Suite #200, Toronto, Ontario M5C 1P1 Vendor's Telephone No 647-426-1968___ Point of Contact: _Shelly Ali, director, Finance and Business Operations Sole Source Justification: This device came from Jatheon for email archiving and maintenance is only available from Jatheon. Ry g ol g Qonedd C. NVan L&M@ aala /s Requesting Department Director Signature Date REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Coordinator Comments: Purchasing Services Coordinator Signature Date PURCHASING MANUAL - SOLE SOURCE DETERMINATION Comments: Approve: ‘%C Disapprove: Amount of Purchase: Date: 2,/25/15 Date Thank you for contacting SHI. Included is the quote you requested. If you have any further questions regarding this please feel free to contact me. If you'd like to purchase your quote online, click on the link at the bottom of your quote to retrieve it. Please use the following information to create an account: TOKEN: 8502 ACCESS KEY: ITKAMCQCP7 Have a great day! Ryan Shomers Pricing Proposal Quotation #: 9112268 Description: Barracuda Renewal 2015 Created On: Jan-23-2015 Valid Until: Feb-22-2015 Okaloosa County FL Account Representative Donna Lawler Ryan Shomers 601 N.Pearl Street 290 Davidson Avenue Crestview, FL 32536 Somerset, NJ 08873 United States Phone: 800-543-0432 ~ Option 2 Phone: 850-689-5096 Fax: 732-868-6055 Fax: Email: ryan_shomers@shi.com Email: dlawler@co.okaloosa.fl.us All Prices are in US Dollar(USD) Product Qty Your Price Total 1 Barracuda Energize Updates Spam Firewall 400 - Virus definitions update - hourly 1 $1,220.80 $1,220.80 updates - 1 year - for P/N: BSF400A Barracuda Networks - Part#: BSF400A-E1 Serial #: 599230 Coverage Term: Jan-28-2015 — Jan-28-2016 2 Instant Replacement Spam Firewall 400 - Extended service agreement - replacement 1 $784.49 $784.49 - 1 year - shipment - for P/N: BSF400A, BSF400A1, BSF400A3, BSF400A5 Barracuda Networks - Part#: BSF400A-H1 Serial #: 599230 Coverage Term: Jan-28-2015 — Jan-28-2016 Total $2,005.29 Additional Comments To process your order, you can e-mail your request to floridateam@shi.com. You can also fax it to 732-868-6055. Please include a contact e-mail address on all orders, as this is required by most vendors. For any additional pricing, order status, or customer service issues, please feel free to contact us 800-543-0432 and someone will be happy to assist you SHI Fed ID# 22-3009648 SHl is a Certified Minority (Asian-Pacific) Large Account Reseller, specializing in the sale and distribution of government priced software and hardware...including, but not limited to- Microsoft, Symantec, Adobe, Trend Micro, Citrix, Nuance, McAfee, LANDesk, Intel, Cisco, HP, IBM, VMware and more. Retrieve your quote: https://www.shi.com/Quotes/Quoteinfo.aspx N\ Page 1 of 01/09/2015 15:20: 04 EMERSON. Network Power Qu otatl o n Avocent Phone: 800-932-9239 4991 Corporate Drive Fax: 800-462-9239 Huntsville, Alabama 35805 Sold-to arty Address Information B 5 SWOTE ACCOUNT Quotation No. 20051359 991 RPORATE DRIVE Document Date 01/09/2015 HUN UNTSVILLE AL 35805 CustomerNo. 66838 Your Reference A FOB: Origin Ship-to Party Address g OKALOOSA COUNTY BCC 101 EAST JAMES LEE BLVD CRESTVIEW FL 32536 Purchase Order No. Validity Date 01/09/2015 Incoterms FOB Origin Expire Date 02/09/2015 Payment Terms Prepay Currency usSD Gross weight 0KG Net weight 0KG Sales Representative LPATEL The following quote does not include misc. charges or freight Quotation Details Item Material Description Quantity List Price Disc.% Net Price 0010 | SCNT-2YSLV-START 1.00 AU 3,459.82 0.00 3,459.82 2Y-SILVER DSVSTARTER-1HUB,1SPOKE[250DEV per 1 AU Cust. Material No.:NEW END DATE: 11/1/2016 Maintenance Length Coterminuoyis License Key J3YHD-FDTBR-EAQY4-FGHBU 0020 | SCNT-RENEW 1.00 AU 1.00 0.00 1.00 CO-TERM MAINT - QUOTE# REQUIRED QN PO per 1 AU Due to the inherent risks associated with the internet a hd as part of our ongoi customers to NOT email or fax their credit card informgtion to us. If you must (256) 261-6062. Total Amount ng commitment to our customers, we are requiesting our send credit card informpation electronically ple@se send by fax to 3460.82 SOLE SOURCE PURCHASE DATA SHEET Date:02/24/15 PR No.: Requestor: Don Vanderhoek Phone No.: 651-7570 Department/Division: _Information Systems ltem Description: Maintenance Support for Avocent Switches Requesting Department's Suggested Vendor __ Avocent Vendor's Address: 4991 Corporate Dr, Huntsville, AL 35805 Vendor's Telephone No 800-932-9239__ Point of Contact: Lynna Patel Sole Source Justification: Avocent is the manufacturer of the switches and they alone provide licensing maintenance and support for their products. K - Dorneleld (. Nandon Lg@é%} oz layJis Requesting Department Director Signatur Date REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Coordinator Comments: Purchasing Services Coordinator Signature Date PURCHASING MANUAL - SOLE SOURCE DETERMINATION Comments: Approve: ‘Zf" Disapprove: (@) Amount of Purchase: Date: Z)25 1< Date ! DocuStor LLC Invoice , Date Invoice # Guntersville, AL 35976 Phone: 256.293.4818 2172015 3186 Bill To RemitTo Okaloosa County Finance Department Daocustor Randy Sims 224 Williams Road 302 North Wilson Street Suite #203 Guntersville, Alabama 35976 Crestview, FFlorida 32536 Terms Rep MR Quantity Item Code Description Price Each Amount 1| ASP Imaging Services 6,700.00 6,700.00 Effective Date 3/1/2013 1o 2/28/2016 Option for 3 [-Year Rencwals PO #21300592 Total $6,700.00 SOLE SOURCE PURCHASE DATA SHEET Date:02/24/15 PR No.: Requestor: Don Vanderhoek Phone No.: 651-7570 Department/Division: _Information Systems ltem Description: Imaging Services for Aquaarius ASP Requesting Department's Suggested Vendor DocusStor Vendor's Address: PO Box 944, 224 Williams Rd, Guntersville, AL 35976 Vendor's Telephone No 256-293-4818 Point of Contact:_Mike Romano Sole Source Justification: Reference PO 21300592. This is for Year 3. O 1na00 O Voo, bock //CJ %) o2lavl)s Requesting Department Director Signature Date REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Coordinator Comments: Purchasing Services Coordinator Signature Date PURCHASING MANUAL - SOLE SOURCE DETERMINATION Comments: Approve: %F— Disapprove: Amount of Purchase: Date: 2N Ew 1Y X Purc @ g Director Signature Date 2//2 S/IS Vendor Information: BlackBerry Corporation 5000 Riverside Drive, Suite 100E Irving, TX 75039 Email: sales@blackberry.com To Place Order, Contact: Luis Morello (#980) BlackBerry Limited Email: Imorello@blackberry.com Phone: 954.253.6572 ext. Sales Office Phone: GSAM: Quote Prepared For: Sold To: Chris Lawhead County of Okaloosa 302 N. Wilson Street, Suite 203 Crestview, FL 32536 United States 8506895018 clawhead@co.okaloosa.fl.us Q1500795 ozt === BlackBerry. Quote Number: 980/262388 Quote Date: Feb 2, 2015 Quote Expiry: Mar 4, 2015 Ship To: Chris Lawhead County of Okaloosa 302 N. Wilson Street, Suite 203 Crestview, FL 32536 United States 8506895018 clawhead@co.okaloosa.fl.us Please add all applicable taxes to