Okaloosa County BOCC — April 19, 2016 — Task Order 5 Summary — reading text

with locations of staging areas marked; b) Geographic latitude/longitude of the proposed construction areas; c) Previous and current use of proposed project ares; d) Any known site work or historic uses for the proposed location; e) Proposed future use of project location; f) Any available studies that may have taken place on the property; g) Indicate if project site is located within designated historic district or historic neighborhood. TASK 6: PROFESSIONAL DESIGN PHASE SERVICES—90-100% DESIGN Task 6 includes the final development of the design plans implementing the stormwater improvements recommended for the basin. The project design shall implement measures to upgrade the drainage system per the hydraulic study and related engineering analysis. 6.1 Prepare 100% Construction Documents: CONSULTANT shall prepare 100% design development drawings for coordination with COUNTY staff: - Cover Sheet - Mitigation Plan - Existing Conditions Plan - Grading & Drainage Plans - General Notes & Quantities - Grading & Drainage Details - Site Plan - Pipe/Inlet Structure Details - Erosion Control Plan - Pavement Repair Details Design documents shall provide a detailed description which includes specifics on depth and extent of anticipated ground disturbance at all construction locations of the project. The documents shall show the physical location{s) and elevation(s) of the infrastructure/structures that are being damaged and FEMA Special Flood Hazard Areas on the same plan. The CONSULTANT shall submit for state review community-approved engineering plans that clearly shows the engineer's estimate of the pre- and post-mitigation effects of the PAGE4 OF7 AVCON, INC. Attachment A: Scope of Services Bluewater Bay MSBU Bluewater Bay Stormwater Hazard Mitigation Improvements proposed project and the relationship of the damages to be mitigated (commensurate with the level of funding requested). This includes, but is not limited to, the existing and proposed Hydrologic and Hydraulic (H&H) for the level of event being mitigated. The 100% design documents shall include timelines for the completion of the construction. 6.2 Address/incorporate Review Comments: Address 100% review comments from the state review and from County Public Works staff. 6.3 Update Opinion of Probable Construction Costs: Develop a refined opinion of probable construction costs based on the improvements contained in the 100% design documents. TASK 7: ENVIRONMENTAL & STORMWATER PERMITTING Task 7 professional services associated with environmental and stormwater permitting for the proposed hazard mitigation improvements. The task shall include preparing and coordinating stormwater permitting application and consultation with a certified biologist to identify methods for avoidance and minimization. TASK 8: GRANT ADMINISTRATION Task 8 includes work required by CONSULTANT to ensure compliance with FEMA Hazard Mitigation Grant Program (HMGP). V. PROFESSIONAL FEES To perform the tasks identified in Section 1} above, the CONSULTANT shall be paid a lump sum fee of Ninety-Eight Thousand, Two-Hundred Four & 00/100 dollars ($98,204.00 LS) derived as follows: TASK 1: Pond & Associated Conveyance System Inventory S 6,500.00 TASK 2: Hydraulic Model of Stormwater System ) 13,600.00 TASK 3: Hydraulic Analysis Report $ 31,260.00 TASK 4: Phasing Plan & Budgets $ 9,880.00 TASK 5: Professional Design Phase Services: 0-90% S 12,000.00 TASK 6: Professional Design Phase Services: 90-100% S 5,000.00 TASK 7: Environmental & Stormwater Permitting S 10,000.00 TASK 8: Grant Administration S 10,000.00 Total Lump Sum Fee: S 98,204.00 V. PROJECT SCHEDULE The schedule for the work is anticipated to involve eight (8) months from the project NTP as follows: e Engineering, Design & Permitting Document Preparation: 3 months e Hydraulic Study & Report: 3 months e Agency Coordination & Permits: 2 months Total: 8 months PAGES OF 7 AVCON, INC. Attachment A: Scope of Services Bluewater Bay MSBU Bluewater Bay Stormwater Hazard Mitigation Improvements V. DELIVERABLES The CONSULTANT shall submit a final copy of the below documents and any necessary supporting documentation, and provide a summary of all contract Scope of Work changes, if any: Two sets of Hydraulic Studies and engineering Signed/Sealed final design documents; 2. A color aerial map shall be provided with the project location and staging areas clearly marked on map; 3. Construction Plans and bid documents. Design documents shall provide a detailed description which includes specifics on depth and extent of ground disturbance at all construction locations of the project. The full extent of the project footprint and depth of ground disturbance shall be clearly indicated, including area in square feet and depth in feet. Information regarding past, present and future land use, and a narrative on all proposed actions is required. The Recipient shall provide designs and calculations, including verification that there shall not be any upstream or downstream impacts; 4, Revised opinion of probable construction costs to implement the design project; 5. A copy of all environmental permits obtained from the Florida Department of Environmental Protection (FDEP), Northwest Florida Water Management District (NWFWMD), USACE, and any conditions for compliance shail be included in the final design plans, narrative and project implementation actions. Vil. ASSUMPTIONS AND EXCLUSIONS Additional services may be added to this contract during the course of work based upon agreed Lump Sum fees. No work shall be undertaken in accordance with any additional service tasks without the written authorization of the Owner. The following assumptions and exclusions apply to this scope of work: 1. The hydraulic model shall utilize ICPR software. 2. Work shall be performed in compliance with the executed Hazard Mitigation Grant Program (HMGP) contract (DEM No. 16HM-H-01-56-01-300) between Okaloosa County and the State of Florida Division of Emergency Management. 3. If any potential archeological resources are discovered, shall immediately cease construction in that area and notify the County. 4. All job-related travel, job-related reprographic costs and supplies, interim review document printing, telephone charges, mail and express mail services, and printing and plotting costs associated with the design services shall be included in the lump sum fee. 5. Scope does not include bidding or construction phase services. Bidding and construction phase services shall be authorized separately. Scope does not include landscaping or architectural/MEP design services. Scope does not include analysis for water supply or sanitary sewer. Scope does not include geotechnical design services. The model assumes a saturated soil condition. PAGEG6 OF 7 AVCON, INC. Attachment A: Scope of Services Bluewater Bay MSBU Bluewater Bay Stormwater Hazard Mitigation Improvements 9. The completed improvements for the project shall be designed to provide a 25-year protection. 10. Okaloosa County shall provide front-end contracts, certification forms, general provisions and other conditions to be included for bidding. 11. Scope does not include survey services. The scope/fee assumes survey data to be provided by others in digital CAD format. Survey data required for the model not available by others shall be considered additional services. CONSULTANT makes no warranty regarding availability or accuracy of topographic survey data. END OF ATTACHMENT A PAGET7 OF 7