Okaloosa County School Board — Regular Meeting, August 11, 2014 — reading text

Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Tag-On Bid: RFP #142003 Food Processing: USDA Commodities, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Budget Source : Federal Funds Recommended Action : Motion to approve tagging on with the School District of Escambia County on RFP #142003 Food Processing: USDA Commodities. Services will be used on an as needed basis. The contract is effective through July 31, 2015 and multiple vendors were awarded. A copy of the tabulation is attached. Public Content Request approval to tag on with the School District of Escambia County on RFP #142003 Food Processing: USDA Commodities. Services will be used on an as needed basis. The contract is effective through July 31, 2015 and multiple vendors were awarded. A copy of the tabulation is attached. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments RFP #142003.pdf (2,155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Tag-On Bid: New 2014 Heavy Duty Diesel Trucks, Cab Chassis, 58,000 LB. GVWR w/Tandem Live Axle, w/ 14 Cubic Yard Dump Bodies Installed, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $92,709.00 Budgeted : Yes Budget Source : General Funds, Project 4099, Discretionary Set-Aside- Schools Recommended Action : Motion to approve tagging on with the Okaloosa County Board of County Commissioners bid #RD 28-14 to purchase a dump truck. The total amount of the purchase is $92,709 and the awarded vendor is Orlando Freightliner. Funding will be paid by the Maintenance Department from General Funds, Project 4099, Discretionary Set-Aside- Schools. Copies of the approved bid award and quote document are attached. Public Content Request approval to tag on with the Okaloosa County Board of County Commissioners bid #RD 28-14 to purchase a new dump truck. The total amount of the purchase is $92,709 and the awarded vendor is Orlando Freightliner. Funding will be paid by the Maintenance Department from General Funds, Project 4099, Discretionary Set-Aside-Schools. Copies of the approved bid award and quote document are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Department at (850) 689-7159. File Attachments RD 28-14.pdf (554 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.28 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,056.36 Budgeted : Yes Budget Source : Capital Funds, Project 0319, District Wide - HVAC Replacement Recommended Action : Motion to approve the purchase from tag-on bid TCPN R5045. The vendor is Trane in the amount of $88,056.36 to replace the current Cooling Tower at Bluewater Elementary School. Funds will be paid from the Maintenance Department, Capital Funds, Project 0319, District Wide HVAC Replacement. A copy of the quote is attached. Public Content Request approval to purchase from tag-on bid TCPN R5045. The vendor is Trane in the amount of $88,056.36 to replace the current Cooling Tower at Bluewater Elementary School. Funds will be paid from the Maintenance Department, Capital Funds, Project 0319, District Wide HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TAG-ON BID PURCHASE-TRANE.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Cathy Thigpen. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.29 Tag-On Bid Purchase over $25,000: Seon, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $158,290.00 Budgeted : Yes Budget Source : General and Capital Funds, Project 4099 - Discr. Set-Aside - Schools, Project 4007, Safety & Safety Awareness, Project 4304, Bus Security Cameras - BD Recommended Action : Motion to approve the purchase from Seon in the amount of $158,290.00 to purchase cameras for district school buses from previously approved tag-on bid ITB 13- B-079-ll Bus Cameras through Brevard Co. Funds will be  paid from a combination of General and Capital funds, Project 4099 - Discr. Set-Aside - Schools, Project 4007, Safety & Safety Awareness, Project 4304, Bus Security Cameras - BD. A copy of the quote is attached. Public Content Request approval of the purchase from Seon in the amount of $158,290.00 to purchase cameras for district school buses from previously approved tag- on bid ITB 13-B-079-ll Bus Cameras through Brevard Co. Funds will be paid from a combination of General and Capital funds, Project 4099 - Discr. Set- Aside - Schools, Project 4007, Safety & Safety Awareness, Project 4304, Bus Security Cameras - BD. A copy of the quote is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7301. File Attachments SEON QUOTE.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent