Okaloosa County School Board — Workshop Meeting, May 22, 2023 — reading text

contract is effective July 1, 2023, through June 30, 2026. Public Content Request approval of the committee's award of ITB 23-06 Lawn Care Services for Multiple Schools to T & N Lawn Masters, LLC for a total contract amount of $248,680.00. In addition, miscellaneous lawn care services, such as raking, trimming of bushes/hedges, and maintenance of flower beds, are available on an as needed basis at the rate of $25.00 per hour. Annual estimate of miscellaneous services is $22,278.00. The three (3) year contract is effective July 1, 2023, through June 30, 2026. Copies of the award tabulation, bid, and bid addendum are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB_23-06 TAB.pdf (124 KB) ITB 23-06.pdf (55,647 KB) ITB 23-06 Addendum.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of Contract for RFP 20- 01 School Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,080,716.00 Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve renewing the contract for RFP 20-01 School Food Service Management Operations between The School Board of Okaloosa County, Florida, and Nutrition Inc., d/b/a The Nutrition Group, effective July 1, 2023, through June 30, 2024. Public Content Request approval to renew the contract for RFP 20-01 School Food Service Management Operations between The School Board of Okaloosa County, Florida, and Nutrition Inc., d/b/a The Nutrition Group, based on fixed meal rate of 4.056, for an estimated total contract value of $9,080,716.00 paid through Federal Funds. The annual A la Carte Conversion Factor is 4.25. The contract is effective July 1, 2023, through June 30, 2024. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments 2023-2024 TNG Renewal Contract signed by TNG.pdf (163 KB) TNG 2023 Annual A la Carte Conversion Factor Addendum.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 RFQU 23-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with Cost Management Inc., d/b/a CMI, the highest ranked respondent to RFQU 23-01 Construction Cost Engineering Consulting Services. Public Content Request approval of the evaluation committee's ranking of Cost Management Inc., d/b/a CMI as the highest ranked respondent to RFQU 23-01 Construction Cost Engineering Consulting Services. The evaluation committee recommends entering into contract negotiations with Cost Management Inc., d/b/a CMI. A copy of the Committee Recommendation document and meeting minutes are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RFQU23-01 Committee Recommendation.pdf (97 KB) RFQU 23-01 Construction Cost Engineering Selection Committee Meeting Minutes 5-2-2023.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Strategic Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $214,150.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Strategic Equipment for Choctawhatchee High School in the amount of $214,150.00. Public Content Request approval to purchase kitchen equipment from Strategic Equipment for Choctawhatchee High School in the amount of $214,150.00. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The purchase is made through Osceola County School contract #SDOC-22-B-077-LH and a copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments STRATEGIC EQUIP QUOTE.pdf (1,451 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Renewal of Tag-On Bid: Annual Agreement for Professional Environmental Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2395 DW Safety/ADA Recommended Action : Motion to approve the renewal of Annual Agreement for Professional Environmental Consulting Services through Escambia County Schools, effective through April 19, 2024. Public Content Request approval to renew Annual Agreement for Professional Environmental Consulting Services through Escambia County Schools, effective through April 19, 2024. The contract was awarded to multiple vendors, and will be used as needed. Funds will be paid from Capital Funds (1.5 Mill), Project 2395 DW Safety/ADA. Copies of the awarded documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (20,668 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Summer 2023 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc., presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted