Okaloosa County School Board — Workshop Meeting, May 22, 2023

Monday, May 22, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 22, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 22, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Children in Crisis Change for Children Campaign, presented by Kitty Johnson, Member of Board of Directors Meeting : May 22, 2023 - Workshop Meeting Type : Recognition Public Content Also attending on behalf of Children in Crisis are Mary Jane Ross, Member of Board of Directors; Josh Bugby, Developmental Coordinator; and Ken Hair, President. Top Fundraisers in the Change for Children Campaign” in the Okaloosa County Schools: High School: Choctawhatchee High School Principal, Michelle Heck; School Sponsor: Becky Perez Middle School: Ruckel Middle School Principal, Joe Jannazo; School Sponsor: Angela Wargo Elementary School: Destin Elementary School Principal, Amy Meyer; School Sponsor: Sharon Burt Community School: Southside Primary School Principal, Debbie Haan; School Sponsor: Haley Dukes and Stephanie Hicks 3. Recognitions Subject : 3.2 Recognition of Northwood Elementary School Academic Team, 2023 Nationwide 5th Grade Spring American Answers Champions, presented by Superintendent Chambers. Meeting : May 22, 2023 - Workshop Meeting Type : Recognition Public Content Recognizing Northwood Elementary School Academic Team awarded the 5th Grade Nationwide Spring 2023 American Answers Champions. th th st Northwood Elementary School competed in the Nationwide 5 /6 Grade Spring America Answers Contest and won 1 place out of 131 th 5 grade teams that competed and 3rd place in the overall category that included 5th and 6th grade teams. America Answers Contest is an online scholastic competition in the fall and spring when schools from the United States compete. Several Okaloosa schools have participated in the event over the last few years, and this is the second time an Okaloosa County School has won. The 12 Academic Team members were: Dylan Bealler Rylie Daniels Alex Crespo Andrew Barfield Micah Robert Adam Kiedrowski Sarah Murphy Holly Burleson Alana McNally Elfer Charpentier Olivia Herzog Jayden Peralta Sponsor: Meredith Coleman File Attachments Northwood Academic Team.pdf (273 KB) Northwood Academic Team 2023 Res.pdf (301 KB) 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Assistant Principal II (10 Month), Antioch Elementary School, recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Antioch Elementary School. 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Assistant Principal II (10 Month), Wright Elementary School, recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Wright Elementary School. 4. Administrative Personnel Appointments Subject : 4.3 Appointment of Principal, Eglin Elementary School, recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Eglin Elementary School,  effective July 1, 2023. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : May 22, 2023 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for April 2023, presented by Julie Perry, Chief Financial Officer. Meeting : May 22, 2023 - Workshop Meeting Type : Report Public Content In-County Travel paid for April 2023, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel 05.22.2023.pdf (77 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for April 2023, presented by Julie Perry, Chief Financial Officer. Meeting : May 22, 2023 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for April 2023, presented by Julie Perry, Chief Financial Officer 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements and Supplemental Information for the Year Ended June 30, 2022, presented by Julie Perry, Chief Financial Officer. Meeting : May 22, 2023 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the fiscal year 2021-2022 audit for Northwest Florida State College Collegiate High School. File Attachments CHS Financial Statements June 30 2022 and 2021-Final.pdf (10,105 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearings of May 8, 2023; Minutes of the Workshop Meeting of May 8, 2023; Minutes of the Regular Meeting of May 8, 2023, recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of May 8, 2023; Minutes of the Workshop Meeting of May 8, 2023; Minutes of the Regular Meeting of May 8, 2023. File Attachments 5-8-2023 Workshop - DRAFT.pdf (133 KB) 5-8-2023 Meeting.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $5,000.00 presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $5,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for ClearTouch Panels in the amount of $5,000.00. The remaining cost in the amount of $5,584.79 will be paid with District 4 School Board Member Capital Outlay Funds. File Attachments Antioch ClearTouch.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $5,584.79, presented by Timothy Bryant and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $5,584.79 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for ClearTouch Panels in the amount of $5,584.79. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for ClearTouch Panels in the amount of $5,584.79. The remaining cost in the amount of $5,000.00 will be paid with District 3 School Board Member Capital Outlay Funds. File Attachments Antioch ClearTouch.pdf (108 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Request to advertise a Public Hearing for Social Studies Textbook (Instructional Materials) Adoption, presented by Ryan Gore, Program Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of Social Studies (Instructional Materials) Textbooks. Public Content The Okaloosa County School District is participating in the state textbook adoption process in Social Studies. The publishers listed below were ranked through a committee evaluation and school-based voting process, with the final recommendation of the review committees being notated as “recommended for adoption.” This public hearing is for the adoption of the materials notated as “recommended for adoption” and applies to regular and accelerated/honors level courses: Elementary Grades K – 5 1. Analytic Orange – Recommended for Adoption 2. Gallopade 3. Teachers’ Curriculum Institute (TCI) 4. McGraw-Hill 5. Studies Weekly 6. Nystrom Middle Grades 6-8 U.S. and World History 1. McGraw-Hill – Recommended for Adoption 2. Savvas 3. National Geographic Cengage 4. Gallopade 5. Teachers’ Curriculum Institute (TCI) 6. Florida Transformative Middle Grades 6-8 Civics 1. National Geographic Cengage – Recommended for Adoption 2. McGraw-Hill 3. Savvas  4. Florida Transformative 5. Gallopade 6. Teachers’ Curriculum Institute (TCI) High School - U.S. History 1. National Geographic Cengage – Recommended for Adoption 2. Florida Transformative 3. Savvas 4. McGraw-Hill 5. Teachers’ Curriculum Institute (TCI) High School - U.S. Government 1. McGraw-Hill – Recommended for Adoption 2. National Geographic Cengage 3. Savvas 4. Teachers’ Curriculum Institute (TCI) High School - World History 1. National Geographic Cengage – Recommended for Adoption 2. Savvas 3. McGraw-Hill 4. Teachers’ Curriculum Institute (TCI) High School - Economics 1. McGraw-Hill – Recommended for Adoption 2. National Geographic Cengage 3. Savvas 4. Teachers' Curriculum Institute (TCI) High School - Financial Literacy 1. Ramsey Solutions – Recommended for Adoption 2. National Geographic Cengage (Precision Exams) 3. National Geographic (Managing Personal Finance) 4. eDynamic Holdings 5. Savvas 6. International Empowerment The textbook adoption information and the public review links are available on the Okaloosa County School District website at the following address: https://www2.okaloosaschools.com/o/ocsd/page/social-studies-textbook-adoption-meeting-notice Print materials may also be reviewed by contacting Ryan Gore at (850) 833-4208. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #8 - Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $2,290,995.26 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2022- 2023 Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2023: General Fund $ 287,973.84 Debt Service Funds 58.14 Capital Project Funds 1,293,260.54 Other Special Revenue Funds - Federal 509,753.92 Other Special Revenue Funds - Food Service 199,948.82 Internal Service Funds (Self-Insured Medical) 0.00 Total - All Funds $2,290,995.26 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 08 - Apr 2023.pdf (1,561 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for April 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2023 Public Content The financial statement for the month ending April 30, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-04.pdf (818 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 05.22.2023.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register totaling $36,989,630.35; Self Health Insurance Claims and Fees totaling $2,490,981.96; and Bank Transfers totaling $0.00 for April 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $36,989,630.35, Self Health Insurance Claims and Fees in the amount of $2,490,981.96, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $36,989,630.35; Self Health Insurance Claims and Fees totaling $2,490,981.96; and Bank Transfers totaling $0.00 for April 2023 are being presented to the School Board. File Attachments 10 - MIS 3478 - Warrant Register - April 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2023-2024, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Safe-Chek FY 2023-2024 - signed.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $165.50 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $165.50 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $165.50 to Charter Schools. Public Content The District received its third Voucher for Impact Aid Section 7003(b) Basic Payment dated March 29, 2023, for the 2021 Claiming Year (Claim Filed January 2020) in the following amounts: Section 7003(b) Basic Support - Dated March 29, 2023 $3,498,920.00 Less First Voucher - Dated November 12, 2020 (1,937,097.00) Less Second Voucher - Dated January 21, 2021 (1,549,678.00) Equals Increase Due to Second Voucher - Dated March 29, 2023 $12,145.00 A third voucher was not received for Section 7003(d) - Disability. The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2021 claiming year. The calculation for the 2021 claiming year is based on the number of eligible student cards submitted during the 2019-2020 school year. The payments to these schools are as follows: Center 9800 - Okaloosa Academy $11.00 Center 9805 - NWFSC Collegiate High School 40.00 Center 9807 - Liza Jackson Preparatory School 114.50 Total $165.50 File Attachments Agenda - Fed Impact Aid 2021 Pmt 3 2023-05-22.pdf (451 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $18,631.50 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $18,631.50 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment of $18,631.50 to Charter Schools. Public Content The District received its fourth Voucher for Impact Aid Section 7003 Payments dated May 8, 2023, for the 2021 Claiming Year (Claim Filed January 2020) in the following amounts: Section 7003(b) Basic Support - Dated May 8, 2023 $4,067,715.00 Less First Voucher - Dated November 12, 2020 (1,937,097.00) Less Second Voucher - Dated January 21, 2021 (1,549,678.00) Less Third Voucher - Dated March 29, 2023 (12,145.00) Equals Increase Due to Fourth Voucher - Dated May 8, 2023 $568,795.00 Section 7003(d) Disability Support - Dated May 8, 2023 $367,794.00 Less First Voucher - Dated November 12, 2020 (156,476.00) Less Second Voucher - Dated January 21, 2021 (172,124.00) Less Third Voucher - Dated March 29, 2023 0.00 Equals Increase Due to Fourth Voucher - Dated May 8, 2023 $39,194.00 Section 7003(b) Basic Support - Increase Due to Fourth Voucher $568,795.00 Section 7003(d) Disability Support - Increase Due to Fourth Voucher 39,194.00 Total Increase Due to Fourth Voucher $607,989.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2021 claiming year. The calculation for the 2021 claiming year is based on the number of eligible student cards submitted during the 2019-2021 school year. The payments to these schools are as follows: Center 9800 - Okaloosa Academy $1,100.00 Center 9805 - NWFSC Collegiate High School 4,324.00 Center 9807 - Liza Jackson Preparatory School 13,207.50 Total $18,631.50 File Attachments Agenda - Fed Impact Aid 2021 Pmt 4 2023-05-22.pdf (962 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Revised Fiscal Year 2022-2023 and 2023-2024 Child Care Fees, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Fiscal Year 2022- 2023 and 2023-2024 Child Care Fees. Public Content The School Board approved the Child Care Fees for Fiscal Year 2022-2023 on March 23, 2022, and Fiscal Year 2023-2024 on April 10, 2023. Antioch Child Care is request tinghe following change to the approved late fees: Current Summer & School Year - Late Pickup Charges after 6:00 p.m. are $10.00 for each 5 minutes late. New Summer 2023 and Summer 2024 - Late Pickup Charges after 5:00 pm $10.00 for each 5 minutes late. School Year FY 2023-2024 - Late Pickup Charges after 6:00 p.m. are $10.00 for each 5 minutes late. All other fees remain the same. The fee schedule has been attached with the change highlighted. File Attachments Child Care Fees for Agenda Item FY 2023 and 2024 Summer Hours.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 RFQ 23-49 Orton-Gillingham Teacher Training, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $51,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 2495 ARP- IDEA-K12 Recommended Action : Motion to approve the purchase of live-virtual Orton-Gillingham teacher training from Institute for Multi- Sensory Education (IMSE) for Summer 2023 in the amount of $51,000.00. Public Content Request to purchase live-virtual Orton-Gillingham teacher training from Institute for Multi-Sensory Education (IMSE) for Summer 2023 in the amount of $51,000.00. Funds will be paid from Federal Funds, Project 2495 ARP-IDEA-K12 and a copy of the quote is attached. For additional information, please contact Kathy Ard, Director, ESE, (850) 833-3164. File Attachments IMSE QUOTE.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 ITB 23-04 Painting Bid-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 23-04 Painting Bid-District Wide to Harrison Contracting Company, Inc, and Morgan Development & Construction, Inc., based on bid pricing, effective May 29, 2023, through May 28, 2026. Public Content Request approval of the committee's recommendation to award ITB 23-04 Painting Bid-District Wide to Harrison Contracting Company, Inc, and Morgan Development & Construction, Inc., based on bid pricing. The contract will be used as needed, and funds will be paid from Capital Funding. The three (3) year contract is effective May 29, 2023, through May 28, 2026, and copies of the award tabulation and bid are attached. For additional information, please Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 23-04 AWARD TABULATION.pdf (167 KB) ITB 23-04.pdf (1,348 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 ITB 23-06 Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $248,680.00 Budgeted : Yes Budget Source : General Funds, Project 0010 Grounds/Beautification Recommended Action : Motion to approve the committee's award of ITB 23-06 Lawn Care Services for Multiple Schools to T & N Lawn Masters, LLC for a total contract amount of $248,680.00. The three (3) year contract is effective July 1, 2023, through June 30, 2026. Public Content Request approval of the committee's award of ITB 23-06 Lawn Care Services for Multiple Schools to T & N Lawn Masters, LLC for a total contract amount of $248,680.00. In addition, miscellaneous lawn care services, such as raking, trimming of bushes/hedges, and maintenance of flower beds, are available on an as needed basis at the rate of $25.00 per hour. Annual estimate of miscellaneous services is $22,278.00. The three (3) year contract is effective July 1, 2023, through June 30, 2026. Copies of the award tabulation, bid, and bid addendum are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB_23-06 TAB.pdf (124 KB) ITB 23-06.pdf (55,647 KB) ITB 23-06 Addendum.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal of Contract for RFP 20- 01 School Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,080,716.00 Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve renewing the contract for RFP 20-01 School Food Service Management Operations between The School Board of Okaloosa County, Florida, and Nutrition Inc., d/b/a The Nutrition Group, effective July 1, 2023, through June 30, 2024. Public Content Request approval to renew the contract for RFP 20-01 School Food Service Management Operations between The School Board of Okaloosa County, Florida, and Nutrition Inc., d/b/a The Nutrition Group, based on fixed meal rate of 4.056, for an estimated total contract value of $9,080,716.00 paid through Federal Funds. The annual A la Carte Conversion Factor is 4.25. The contract is effective July 1, 2023, through June 30, 2024. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments 2023-2024 TNG Renewal Contract signed by TNG.pdf (163 KB) TNG 2023 Annual A la Carte Conversion Factor Addendum.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 RFQU 23-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with Cost Management Inc., d/b/a CMI, the highest ranked respondent to RFQU 23-01 Construction Cost Engineering Consulting Services. Public Content Request approval of the evaluation committee's ranking of Cost Management Inc., d/b/a CMI as the highest ranked respondent to RFQU 23-01 Construction Cost Engineering Consulting Services. The evaluation committee recommends entering into contract negotiations with Cost Management Inc., d/b/a CMI. A copy of the Committee Recommendation document and meeting minutes are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RFQU23-01 Committee Recommendation.pdf (97 KB) RFQU 23-01 Construction Cost Engineering Selection Committee Meeting Minutes 5-2-2023.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Strategic Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $214,150.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from Strategic Equipment for Choctawhatchee High School in the amount of $214,150.00. Public Content Request approval to purchase kitchen equipment from Strategic Equipment for Choctawhatchee High School in the amount of $214,150.00. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The purchase is made through Osceola County School contract #SDOC-22-B-077-LH and a copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments STRATEGIC EQUIP QUOTE.pdf (1,451 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Renewal of Tag-On Bid: Annual Agreement for Professional Environmental Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2395 DW Safety/ADA Recommended Action : Motion to approve the renewal of Annual Agreement for Professional Environmental Consulting Services through Escambia County Schools, effective through April 19, 2024. Public Content Request approval to renew Annual Agreement for Professional Environmental Consulting Services through Escambia County Schools, effective through April 19, 2024. The contract was awarded to multiple vendors, and will be used as needed. Funds will be paid from Capital Funds (1.5 Mill), Project 2395 DW Safety/ADA. Copies of the awarded documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (20,668 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Summer 2023 Agreement with The Boys & Girls Clubs of the Emerald Coast, Inc., presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 3408 Title I- Part A-Homeless SA (May-June), and Project 4408 Title I-Part A-Homeless SA (July-August) Recommended Action : Motion to approve the Summer 2023 Agreement between The School Board of Okaloosa County. Florida, and The Boys & Girls Clubs of the Emerald Coast, Inc., effective May 30, 2023, through August 4, 2023. Public Content Request approval of the Summer 2023 Agreement between The School Board of Okaloosa County. Florida, and The Boys & Girls Clubs of the Emerald Coast, Inc. The Provider will provide a full day Summer Program, Monday through Friday from 7:30 a.m. to 6:00 p.m., at the four (4) centers listed in the agreement. The Program is available to students who have been approved to attend, an estimated 15 students, for an estimated total contract amount of $15,000, based on fixed pricing. Funds will be paid from Federal Funds, Project 3408 Title I-Part A-Homeless SA (May-June), and Project Title I-Part A-Homeless SA (July-August). The Agreement is effective May 30, 2023, through August 4, 2023, and a copy is attached. For additional information, please contact Dr. Cheryl Seals, Specialist, Curriculum & Instruction, at (850) 833-6312. File Attachments AGREEMENT.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Renewal of Memorandum of Understanding between the School Board of Okaloosa County and the "I Love You Guys" Foundation, presented by Danny Dean, Program Director, Safety and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : No Budgeted : No Budget Source : Not Applicable Recommended Action : Renewal of Memorandum of Understanding between the School Board of Okaloosa County, Florida and the “I Love U Guys” Foundation. The Okaloosa County School District (the “District”) intends to continue incorporating “Standard Response Protocols” (SRP) in the official, existing, written safety plans of all schools in the District, either in body or as an addendum or amendment. Standardized response protocols and terminology provides continuity of expectations and actions for students, faculty and staff. For first responders, SRP enhances the predictability of response that persists throughout the duration of a critical incident. Additionally, it establishes easy to understand practices that can be reinforced by parents. Public Content Renewal of Memorandum of Understanding between the School Board of Okaloosa County and the "I Love You Guys" Foundation. File Attachments SRP MOU School-District 2023.docx (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 2023-2024 Career Dual Enrollment Articulation Agreement between Okaloosa Technical College and the Public High Schools of the School District of Okaloosa County, Florida, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve approve the 2023- 2024 Career Dual Enrollment Articulation Agreement between Okaloosa Technical College and the Public High Schools of the School District of Okaloosa County, Florida. Public Content This Articulation Agreement will provide Career Dual Enrollment as a curricular option of elective credits toward earning a high school diploma and completing a career certificate program through the Okaloosa Technical College. This Agreement will provide dual enrollment opportunities for high school graduates to identify and set clear career and post-secondary education goals before high school graduation through a Career Dual Enrollment Program. For more information, contact Jon Williams, OTC, 850-833-3500. File Attachments 2023-2024 Dual Enrollment Articulation agreement.pdf (300 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Renewal of Florida School Boards Insurance Trust Membership and Property & Casualty Insurance Program, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $6,783,146.00 Budgeted : Yes Recommended Action : Motion to approve renewal of FSBIT Membership and property & Casualty insurance Program Public Content Recommending renewal of the fiscal year 2023-24 premium of $6,783,146. If you have any questions or would like additional information please contact Russ Frakes at (850) 833-5823. File Attachments FSBIT Renewal Presentation - 2023 (003).pdf (378 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Request for Course Code Adoptions for the 2023-2024 School Year, presented by Denise Berry, Program Director, Curriculum, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Course Code Adoptions for the 2023-2024 School Year. Public Content Request to adopt the attached courses. Course title, course number, credit, requested weighing, and rational for course adoption and weighing is attached. For additional information, please contact Denise Berry, (850) 833-4208. File Attachments 2023-24 AMPD Course Adoption CTE.pdf (154 KB) 2023-24 AP Precalculus Thetford.pdf (121 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 22, 2023 - Workshop Meeting Type : Information Public Content The following employee has been placed on Administrative Leave: 119041 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program (DROP),  presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 22, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date Norma Wingo 100632 Secretary Okaloosa Tech College 6/1/2023 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments May 22, 2023 Separations, Public.pdf (45 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Preferred Date : Dec 30, 1899 Absolute Date : May 22, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. There are no instructional new hires to report at this time. For more information, contact Lee Hale at 850-833-5801. File Attachments May 22, 2023 Substitute New Hires.pdf (48 KB) May 22, 2023 Ed Support New Hires.pdf (35 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments May 22, 2023 Transfers, Public.pdf (79 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay: EID: 119041 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.7 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick  leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Diana Martinez Longwood Elem 7.50 Jennifer Huffman Destin Elem 18.75 Jessica Rucowski Shalimar Elem 64.25 Kristi Jens Kenwood Elem 10.00 Sandra Hooper Fasttrack 3.50 Traci Lemaster Richbourg 3.75 Tacara Hunt Edwins Elem 1.75 Sharee Bell Transportation, N 24.75 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the  Construction Program Meeting : May 22, 2023 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program #6, Task Order #16, GMP Modification for Roofing and Canopy Projects at Choctawhatchee High School and Lewis K-8 School (Phase 2), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve Program #6, Task Order #16, Guaranteed Maximum Price (GMP) Modification and Furniture, Fixtures & Equipment for Roofing and Canopy Projects at Choctawhatchee High School and Lewis K-8 School (Phase 2), in the amount of $3,236,067.00. Public Content Approval is requested of the GMP Modification for Program #6, Task Order #16, Roofing and Canopy Projects at Choctawhatchee High School and Lewis K-8 School (Phase 2). Choctawhatchee High School Front Entry - This project consists of the removal of the existing planters and landscaping near the front entry of the campus. A new addition will be constructed in the area of the current planters that has a 2-story component and high ceilings throughout the remaining area. This new addition will provide a larger public lobby with seating areas and display cases for memorabilia. A new painted metal canopy will adorn the elevation of the addition that faces Racetrack Road. Reconfiguration of the existing fencing and repair to adjacent stucco will be included with this scope of work. Lewis K-8 School Front Entry Project - This project consists of the removal of the existing sidewalk and landscaping at the front entrance to the school, and replacement with a new, extended length brick column canopy structure with a standing seam metal roof. New sidewalk and curb will also be provided at this area. The Total Cost of Work for Task Order #16, GMP Modification (Phase 2) is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $3,186,067.00 Furniture, Fixtures & Equipment (FF&E) Allowance 50,000.00 Total Cost of Work $3,236,067.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO16 Phase 2 GMP Modification Choctaw and Lewis Front Entry Projects Ver 1.pdf (192 KB) TO16 Phase 2 GMP Comparison Spreadsheet v1.pdf (33 KB) Faithful + Gould Validation Letter for TO16 Phase 2.pdf (230 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.3 Program #6, Task Order #19, GMP for Richbourg School Building 12 Renovation Project, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Dollar Amount : $1,969,888.00 Budgeted : Yes Budget Source : 3911m- Other Capital - Capital Sales Tax Recommended Action : Motion to approve Program #6, Task Order #19, Guaranteed Maximum Price (GMP) & Furniture, Fixtures, & Equipment for Richbourg School Building 12 Renovation Project, in the amount of $1,969,888.00 Approval of this GMP is subject to the receipt of the validation report from Faithful + Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #19, Richbourg School Building 12 Renovation Project. Richbourg Building 12 Renovation Project - The work involved in the renovation of the existing building 12 at Richbourg School consists of minor demolition and reconfigurations of the existing space into New Classrooms, a Teacher's Lounge and Office space. This will involve the installation of new plumbing, mechanical and electrical systems as well as the required framing and finishes to support the new areas. The exterior will receive new entry doors and code-compliant windows as well as modifications to the existing fencing. New lighting will be provided for the exterior walkway as well. Replacement of the existing canopies at the front and rear of the building will also be included. The Total Cost of Work for Task Order #19 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $1,894,888.00 Pre-GMP Phase Services - Previously Authorized 115,000.00 Furniture, Fixtures & Equipment (FF&E) 75,000.00 Total Cost of Work $2,084,888.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#19 GMP Comparison Spreadsheet v1.pdf (33 KB) Program #6, Task Order #19 GMP.pdf (1,853 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 22, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : May 22, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requests 5-22-23.pdf (88 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 22, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : May 22, 2023 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : May 22, 2023 - Workshop Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : May 22, 2023 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : May 22, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on May 22, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : May 22, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.