Okaloosa County School Board — Workshop Meeting, May 22, 2023 — reading text

million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 08 - Apr 2023.pdf (1,561 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for April 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2023 Public Content The financial statement for the month ending April 30, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-04.pdf (818 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 05.22.2023.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register totaling $36,989,630.35; Self Health Insurance Claims and Fees totaling $2,490,981.96; and Bank Transfers totaling $0.00 for April 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $36,989,630.35, Self Health Insurance Claims and Fees in the amount of $2,490,981.96, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $36,989,630.35; Self Health Insurance Claims and Fees totaling $2,490,981.96; and Bank Transfers totaling $0.00 for April 2023 are being presented to the School Board. File Attachments 10 - MIS 3478 - Warrant Register - April 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2023-2024, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Safe-Chek FY 2023-2024 - signed.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $165.50 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $165.50 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $165.50 to Charter Schools. Public Content The District received its third Voucher for Impact Aid Section 7003(b) Basic Payment dated March 29, 2023, for the 2021 Claiming Year (Claim Filed January 2020) in the following amounts: Section 7003(b) Basic Support - Dated March 29, 2023 $3,498,920.00 Less First Voucher - Dated November 12, 2020 (1,937,097.00) Less Second Voucher - Dated January 21, 2021 (1,549,678.00) Equals Increase Due to Second Voucher - Dated March 29, 2023 $12,145.00 A third voucher was not received for Section 7003(d) - Disability. The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2021 claiming year. The calculation for the 2021 claiming year is based on the number of eligible student cards submitted during the 2019-2020 school year. The payments to these schools are as follows: Center 9800 - Okaloosa Academy $11.00 Center 9805 - NWFSC Collegiate High School 40.00 Center 9807 - Liza Jackson Preparatory School 114.50 Total $165.50 File Attachments Agenda - Fed Impact Aid 2021 Pmt 3 2023-05-22.pdf (451 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $18,631.50 to Charter Schools, presented by Julie