Okaloosa County BOCC — October 20, 2015 — HDR LAPCEI signed — reading text

complete and concise record of the proceedings of the pre-construction meeting and distribute copies of this summary to the participants and other interested parties within seven (7) days. (2) If requested, within ten (10) days after the Notice to Proceed, attend a meeting with the District Compliance Officer prior to the Pre-construction conference. The County Project Manager, Project Administrator and Resident Compliance Officer shall attend this meeting. (3) Verify that the Contractor is conducting inspections, preparing reports and monitoring all storm water pollution prevention measures associated with the project. For each project that requires the use of the NPDES General Permit, provide at least one inspector who has successfully completed the “Florida Storm water, Erosion, and Sedimentation Control Training and Certification Program for Inspectors and Contractors”. The Consultant’s inspector will be familiar with the requirements set forth in the FEDERAL REGISTER, Vol. 57, No. 187, Friday, September 5, 1992, pages 4412 to 4435 “Final NPDES General Permits for Storm water Discharges from Construction Sites” and guidelines developed by FDOT. 3/20  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP CEI CONTINUING SERVICES AGREEMENT) (4) Analyze problems that arise on a project and proposals submitted by the Contractor, endeavor to resolve such issues, and process the necessary paperwork. (5) Produce reports, verify quantity calculations, field measure for payment purposes as needed to prevent delays in Contractor operations and ensure prompt processing of such information in order for the County to make timely payment to the Contractor. (6) Monitor each Contractor and subcontractor’s compliance with specifications and special provisions of the Construction Contract in regard to payment of predetermined wage rates in accordance with Department procedures if requested. (7) The Consultant shall have a digital camera for photographic documentation of noteworthy incidents or events to cover the following areas: (a) Pre-construction photographs (b) Normal and exceptional progress of work. These photographs will be filed and maintained with the County for their use. (c) The taking of the photographs shall begin the day prior to the start of construction and continue regularly throughout this project. Photographs shall be taken the days of Conditional, Partial and/or Final Acceptance. Personnel: The Consultant shall staff the project with the qualified personnel necessary to efficiently and effectively carry out its responsibilities under this Agreement. The Consultant shall utilize only competent personnel, qualified by experience, and education. The Consultant shall submit in writing to the County the names of personnel proposed for assignment to the project, including a detailed resume for each containing at a minimum salary, education, and experience. Personnel identified in the Consultant Task Work Order are to be assigned as proposed and are committed to performing services under this Agreement. Personnel changes will require written approval from the County. Vehicles: Vehicles will be equipped with appropriate safety equipment and must be able to effectively carry out requirements of this Agreement. Vehicles shall have the name and phone number of the consulting firm visibly displayed on both sides of the Field Equipment: The Consultant shall supply survey, inspection and testing equipment, essential in order to carry out the work under this Agreement. Such equipment includes those non- consumable. Resident Compliance Specialists (RCS) Services: The Consultant will be responsible for monitoring the contractor’s performance of the construction contract by providing oversight and assistance to the Local Agency for compliance with all requirements of the EEO, AA, DBE, OJT, and Federal Wage Rate Provisions. In addition, the following associated tasks may be required: Coordinating with the contractor to ensure proper understanding of FHWA 1273 and the appropriate EEO requirements and goals, OJT requirements, Wage Rate tables, and documentation requirements including making sure Wage Rate tables are included in all subcontracts. 4/20  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP CEI CONTINUING SERVICES AGREEMENT) Reviewing the contractor’s reporting activities and documents for accuracy, conducting labor interviews, providing feedback, identifying discrepancies and deficiencies and notifying the contractor, maintaining accurate logs and files of all related information, and reporting significant discrepancies to the County. Keeping the County Project Manager informed of the status and any significant issues, omissions, or deficiencies and corrective actions directed to the contractor. Acting as a resource to the contractor and construction team regarding EEO issues during any FHWA/FDOT reviews or audits. Coordination with project staff ensuring labor interviews, Commercially Useful Function (CUF) reporting, and bulletin board inspections are conducted. 1.4. Terms of Agreement. 1.4.1 This Agreement will become effective upon completion of signatures by both parties and will be in effect for a period of five (5) years from the date of execution. When this Agreement expires, it will be automatically extended for any individual executed Task Orders until the scope of work is completed and final invoice is paid. Regarding the previous contract (if applicable), any existing Task Orders for work not yet completed shall proceed and be extended under the terms and conditions of the previous contract. 1.4.2 This Agreement is limited to a total cumulative contract amount of $1,500,000 per Florida Department of Transportation (FDOT) and Federal requirements. SECTION 2. ADDITIONAL SERVICES 2.1. Written Authorization. Additional services may be required in carrying out the work in each Task Order. These Additional Services will be undertaken only upon written amendment to a Task Order and upon authorization by CLIENT. SECTION 3. OBLIGATIONS OF CLIENT 3.1. CLIENT Responsibilities. It is agreed that certain obligations shall be performed or furnished by CLIENT. These obligations include: 3.1.1. Designating a representative who shall have authority to transmit instructions, receive information and enunciate CLIENT's policies and decisions; CLIENT's representative shall be identified in each Task Order. 3.1.2. Arranging for and holding promptly any required meetings. 3.1.3. Providing access to and obtaining permission for the CONSULTANT to enter upon public and/or private lands as required for CONSULTANT to perform surveys, observations, or other necessary functions. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CLIENT. 3.1.4. Making available to the CONSULTANT all known existing information which may, in any way, be pertinent to the work herein described. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CLIENT. 3.1.5. Responding within a reasonable time to the CONSULTANT's requests for written decisions or determinations, pertaining to the work, so as not to delay the services of the CONSULTANT. 5/20  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP CEI CONTINUING SERVICES AGREEMENT) 3.1.6. Giving prompt written notice to the CONSULTANT whenever CLIENT becomes aware of any event, occurrence, condition or circumstance which may substantially affect the CONSULTANT's performance of services under this Agreement. 3.2. Contractor Indemnification and Claims. 3.2.1. CLIENT agrees to include the provisions of Section 11.17 of this Agreement in all construction contracts with contractors. 3.2.2. CLIENT agrees to include provisions providing contractor indemnification of CLIENT and CONSULTANT for other contractor's negligence. 3.2.3. CLIENT shall require construction contractor(s) to name CLIENT and CONSULTANT as additional insureds on the contractor’s general liability insurance policy. 3.2.4. CLIENT agrees to include the following clause in all contracts with equipment or materials suppliers: “Contractors, subcontractors, and equipment and material suppliers on the Project, or their sureties, shall maintain no direct action against CONSULTANT, CONSULTANT's officers, employees, affiliated corporations, and subcontractors for any claim arising out of, in connection with, or resulting from the CONSULTANT services performed. CLIENT will be the only beneficiary of any undertaking by CONSULTANT." 3.2.5. Changes. CLIENT may make or approve changes within the scope of Services under a Task Order. If such changes affect CONSULTANT’s cost of or time for performance of the Services, an equitable adjustment may be made through an amendment to the affected Task Order. SECTION 4. TIME SCHEDULE 4.1. Authorization. Unless otherwise directed by CLIENT, the CONSULTANT shall commence the performance of the Basic Services upon execution of a Task Order by both parties which shall con- stitute Authorization to Proceed. 4.2. Additional Services. Performance of any of the Additional Services described in Section 2 will commence as described in an executed written amendment to a Task Order by CLIENT and shall be completed in accordance with a schedule set forth in the authorization. SECTION 5. AMOUNT AND METHOD OF PAYMENT 5.1. Method of Payment. For services provided under Section 1, Basic Services, and Section 2, Additional Services, payment shall be made in accordance with the Task Order. CONSULTANT will submit invoices for each Task Order or Task Directive to CLIENT each month covering services completed to date and for those deliverables being completed and submitted. In addition invoice shall include as applicable, materials and equipment delivered and stored on-site or off-site. Each invoice will be prepared in CONSULTANT’s standard form and supported by documentation according to CONSULTANT’s standard practice. Within 20 days of receipt of the invoice, CLIENT shall give detailed, written notice of any sums which it may reasonably dispute or contest in accordance with the provisions of 218.70 F.S. The undisputed portion of the invoice shall be paid in a timely manner. CONSULTANT shall submit corrected payment invoice and will receive payment or rejection notice within 10 days of receipt of adjusted invoice. Invoices will be numbered sequentially and specify the time period for charges, the work performed, the amount requested for that invoice and a