Okaloosa County School Board — Regular Meeting, November 12, 2013 — reading text

Request approval of Tag-On Bid 12-TR-86 Motorola Two-Way Mobile Radios With Installation and Two-Way Portable Radios through School District of Clay County. Bid will be used to purchase mobile and portable radios used District-wide on an as needed basis. The vendors are Austin Communications and First Communications. The contract period is April 19, 2013 through April 16, 2015. A copy of the approved documents is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID 12-TR-86.pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Contract Modification Agreement for RFB 11-B10 Service Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract Modification Agreement for RFB 11-B10 Service Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, between The School Board of Okaloosa County, FL and The Hiller Companies, Inc. The bid was originally awarded on May 9, 2011 to Koorsen Fire & Security, Inc. The Hiller Companies, Inc. acquired Koorsen Fire & Security, Inc.  in September 2013. The Hiller Companies, Inc. agrees to be bound by all terms, pricing and conditions contained in the original proposal submitted for RFB 11-B10 by Koorsen Fire & Security, Inc., and assumes the obligations and responsibilities of Koorsen Fire & Security, Inc., under the agreement. Public Content Request approval of the Contract Modification Agreement for RFB 11-B10 Service Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, between The School Board of Okaloosa County, FL and The Hiller Companies, Inc. The bid was originally awarded on May 9, 2011 to Koorsen Fire & Security, Inc. The Hiller Companies, Inc. acquired Koorsen Fire & Security, Inc. in September 2013. The Hiller Companies, Inc. agrees to be bound by all terms, pricing and conditions contained in the original proposal submitted for RFB 11-B10 by Koorsen Fire & Security, Inc., and assumes the obligations and responsibilities of Koorsen Fire & Security, Inc., under the agreement. A copy of the Agreement is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFB 11-B10-Contract Modification Agreement.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 ITB 14-03 Eagle Ram Tennis Center-Phase I Tennis Courts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 12, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $166,979.40 Budgeted : Yes Budget Source : Per funds raised and received in account. Finance will assign project number. Recommended Action : Motion to approve the committee's award recommendation of ITB 14-03 Eagle Ram Tennis Center- Phase I Tennis Courts in the amount of $136,379.40 for the Base Bid, items 1-4, the District-wide Fence Bid, RFB 09-B22, will be utilized in lieu of awarding item 5. The committee also recommends award of Additional Options, Option #2-Alternate bid for resurfacing existing courts to McElroy Enterprises, Inc., in the amount of $30,600.00, pending the availability of funds during the contract period of 60 days. Committee recommends no award for  Additional Options, Option #1, due to changes in specifications and plans. Option #1 will be re-bid at a later date. The vendor is McElroy Enterprises, Inc. Public Content Request approval of the committee's award recommendation of ITB 14-03 Eagle Ram Tennis Center-Phase I Tennis Courts in the amount of $136,379.40 for the Base Bid, items 1-4, the District-wide Fence Bid, RFB 09-B22, will be utilized in lieu of awarding item 5. The committee also recommends award of Additional Options, Option #2-Alternate bid for resurfacing existing courts to McElroy Enterprises, Inc., in the amount of $30,600.00, pending the availability of funds during the contract period of 60 days. Committee recommends no award for Additional Options, Option #1, due to changes in specifications and plans. Option #1 will be re-bid at a later date. The vendor is McElroy Enterprises, Inc. A copy of the tabulation and recommendation is attached. For additional information, please contact Bill Smith, Director of Facilities at (850) 689-7158. File Attachments ITB_14-03.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 Participation Agreement between BA Merchant Services and Bank of America, N.A and the School Board of Okaloosa County for credit card machine renewal, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Nov 12, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve agreement between BA Merchant Service and Bank of America, N.A and the School Board of Okaloosa County for renewal of credit card machine. Public Content This is the renewal for the credit card machine used in Fingerprinting. Merchant will provide BA with updated business and financial information concerning Merchant, including evidence of required licenses and other information and documents BA mat reasonably request from time to time. All material marked "confidential" which BA receives from Merchant will be used on by BA or Card Organizations in performing services under this Agreement or related services and reporting. File Attachments BAMS Service Contract addendum 10-2013.pdf (4,063 KB) DOCUMENT 3.pdf (8,266 KB) BAMS Service Contract 10-2013.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.18 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center for counseling services rendered during the term of the contract, presented by