Okaloosa County School Board — Workshop Meeting, October 5, 2017 — reading text

to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-9-17.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2017 Absolute Date : Oct 09, 2017 Fiscal Impact : Yes Dollar Amount : $6,520.86 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-10-9.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,359.68 Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA Recommended Action : Motion to approve the purchase of playground equipment for Wright ES from Playmore Recreational Products & Services in the amount of $41,359.68 . Public Content Request approval to purchase playground equipment for Wright ES from Playmore Recreational Products & Services in the amount of $41,359.68. The purchase is made through School District of Manatee County Tag-On Bid 16-0025-MR. Funds will be paid from Capital, Project 2395 Safety/ADA. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments PLAYMORE-WRIGHT ES.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $114,764.00 Budgeted : Yes Budget Source : Capital Funds, Project 5336 Bluewater - Boiler Replace Recommended Action : Motion to approve the purchase of a replacement boiler for Bluewater Elementary School from Trane in the amount of $114,764, Public Content Request approval to purchase a replacement boiler for Bluewater Elementary School from Trane in the amount of $114,764. Funding will be paid from Capital Funds, Project 5336 Bluewater - Boiler Replace. The purchase will be made through US Communities Contract USC-15-JLP-023. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments TRANE PROPOSAL-BLUEWATER ES.pdf (346 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Amendment to Commercial Services Agreement: Cox Communications Gulf Coast, LLC, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,792.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Amendment to Commercial Services Agreement (CSA) with Cox Communications Gulf Coast, LLC. Public Content Request approval to amend the Commercial Services Agreement with Cox Communications Gulf Coast, LLC. Our current Cox Optical Internet service offers two (2) each one (1) Gbps bandwidth speed at a monthly cost of $3,568.00. The amendment converts our current two (2) each to one (1) each one (1) Gbps bandwidth speed for a total monthly cost of $1,784.00 and adds an additional one (1) each two (2) Gbps bandwidth speed at a monthly cost of $2,600.00, for a total monthly cost of $4,384.00. The total monthly increase is $816.00, an annual increase of $9,792.00. The CSA is in conjunction with ITB 15-10 Internet Services, effective through June 30, 2018. Funding will be paid from General Funds. A copy of the Amendment to Commercial Services Agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7153. File Attachments COX CSA.pdf (516 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.13 Deleted - Lease Agreements: Step One Automotive VFW, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve a three (3) year lease for Driver's Educations vehicles, two (2) each for Niceville High School and one (1) each for Baker School. Public Content Request approval of a three (3) year lease for Driver's Education vehicles, two (2) each for Niceville High School and one (1) each for Baker School. Cars will be leased from Step One Automotive VFW, LLC for a term of 36 months, effective October 10, 2017. Proposed monthly lease cost is $199.13 per month for each vehicle. The Funds will be paid by participating schools from General Funds. Copies of the Lease Agreements are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. *Please note the attached is a sample of the actual leases, the final lease documents will not be