Okaloosa County School Board — Workshop Meeting, October 5, 2017

Thursday, October 5, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 5, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 5, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Deleted item 7.13 Lease Agreements: Step One Automotive VFW, LLC; Added item 7.24 Request to advertise a Public Hearing for revision of School Board Policy 06-37 Electronic Resources Acceptable Use 4. Visitors Subject : 4.1 Lynn Keefe, MD - Later School Start Times Meeting : Oct 5, 2017 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of September 7 - 20, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting :  Oct 5, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 7 - 20, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sept 7 - 20.pdf (24 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of September 7 - 20, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 5, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 7 - 20, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sept 7 - 20.pdf (11 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Food Services Update, presented by Amber Flenniken, General Manager, The Nutrition Group Meeting : Oct 5, 2017 - Workshop Meeting Type : Information Public Content The Nutrition Group has some exciting new coming attractions for the school cafeterias. These include: - Lunch for Life, Wellness Wednesday and Tasty Bites for Elementary - Tasty Specials and Lucky Lunch for Middle School and - Taste the Goodness and Recipe of the Month for High schools. We are hoping these new programs will entice the students and bring them to the cafeteria to see all that we have to offer. File Attachments Food Service Powerpoint.pdf (1,039 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Okaloosa Academy, Inc. Annual Financial Statement and Supplemental Audit for the Year Ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 5, 2017 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of McDonough CPA Solutions, PA performed the 2016-2017 audit report for Okaloosa Academy, Inc. File Attachments Okaloosa Academy Audited Financial Statement 06.30.17.pdf (3,862 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Liza Jackson Preparatory School, Inc. Annual Financial Statement and Supplemental Audit for the Year Ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 5, 2017 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of McDonough CPA Solutions, PA performed the 2016-2017 audit report for Liza Jackson Preparatory School, Inc. File Attachments Liza Jackson Audited Financial Statement 6.30.17.pdf (416 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Multi-Tiered System of Supports (MTSS) Manual, presented by Teri Schroeder, Program Director, Student Intervention Services Meeting : Oct 5, 2017 - Workshop Meeting Type : Information Public Content MTSS Manual will be used District-wide as a reference tool for Student Services/Guidance related areas and topics. Please contact Teri Schroeder if you have any questions: 833-3108 File Attachments 2017_2018 MTSS Manual.pdf (3,629 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.7 The School Board of Okaloosa County, Florida and the Florida Department of Health in Okaloosa County, Florida to continue providing Flu vaccines for students through Healthy Schools, LLC, presented by Teri Schroeder, Program Director of Student Intervention Services Meeting : Oct 5, 2017 - Workshop Meeting Type : Information Public Content The Florida Department of Health in Okaloosa County, Florida through Healthy Schools, LLC, will continue to partner with the Okaloosa County School Board through a Memorandum of Understanding to provide Flu vaccines to students with appropriate parental consent at Okaloosa County School District during the 2017 - 2018 school year. These vaccines will be provided at no cost to families or the School District. The MOU has been reviewed and edited by Mr. Jeff McInnis, School Board Attorney, and is attached along with information from Healthy Schools outlining the program. Please contact Teri Schroeder for additional information at 833-3108 File Attachments MOU with Health Department.pdf (474 KB) 2017 Schedule for Website.pdf (196 KB) Okaloosa Flu Form English.pdf (144 KB) Okaloosa Parent Letter English (002).pdf (215 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of September 21, 2017; Minutes of the Regular Meeting of September 25, 2017, recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of September 21, 2017; Minutes of the Regular Meeting of September 25, 2017, recommended by the Superintendent for approval. File Attachments 9-21-2017 Workshop DRAFT.pdf (180 KB) 9-25-2017 Meeting DRAFT.pdf (179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for cafeteria tables, in the amount of $21,000.00, presented by Dewey Destin, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for cafeteria tables in the amount of $21,000. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for cafeteria tables in the amount of $21,000. This is year one of a three-year phase plan. File Attachments FWBHS Request for cafeteria tables PHASE 1 - 9-19.pdf (181 KB) FWBHS - Cafeteria Tables Meteor - Okaloosa CSB - QQ 49977-02.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Okaloosa Technical College for flooring, in the amount of $10,000.00, presented by Dewey Destin, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Okaloosa Technical College for flooring in the amount of $10,000.00 Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College for flooring in the amount of in the amount of $10,000.00 The remaining cost in the amount of $13,281.13 will be paid with District 3 School Board Member Capital Outlay Funds. File Attachments OTC - Quote for Floors.pdf (414 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College for flooring, in the amount of $13,381.13, presented by Rodney L. Walker, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,381.13 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College for flooring in the amount of $13,381.13. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College for flooring in the amount of $13,381.13. The remaining cost in the amount of $10,000.00 will be paid with District 2 School Board Member Capital Outlay Funds. File Attachments OTC - Quote for Floors.pdf (414 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a Jumbo Digital Smart Table/ Scoreboard, in the amount of $6,274.00, presented by Rodney L. Walker, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,274.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a Jumbo Digital Smart Table/ Scoreboard in the amount of $6,274.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for a Jumbo Digital Smart Table/Scoreboard in the amount of $6,274.00. File Attachments Boostr scorer's table quote.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for the purchase of Macintosh computers, in the amount of $12,453.92, presented by Rodney L. Walker, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,453.92 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for the purchase of Macintosh computers in the amount of $12,453.92. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for the purchase of Macintosh computers in the amount of $12,453.92. File Attachments Apple Store quote - computers Choctaw.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 10-9-17.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2017 Absolute Date : Oct 09, 2017 Fiscal Impact : Yes Dollar Amount : $6,520.86 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-10-9.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,359.68 Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA Recommended Action : Motion to approve the purchase of playground equipment for Wright ES from Playmore Recreational Products & Services in the amount of $41,359.68 . Public Content Request approval to purchase playground equipment for Wright ES from Playmore Recreational Products & Services in the amount of $41,359.68. The purchase is made through School District of Manatee County Tag-On Bid 16-0025-MR. Funds will be paid from Capital, Project 2395 Safety/ADA. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments PLAYMORE-WRIGHT ES.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $114,764.00 Budgeted : Yes Budget Source : Capital Funds, Project 5336 Bluewater - Boiler Replace Recommended Action : Motion to approve the purchase of a replacement boiler for Bluewater Elementary School from Trane in the amount of $114,764, Public Content Request approval to purchase a replacement boiler for Bluewater Elementary School from Trane in the amount of $114,764. Funding will be paid from Capital Funds, Project 5336 Bluewater - Boiler Replace. The purchase will be made through US Communities Contract USC-15-JLP-023. A copy of the proposal is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments TRANE PROPOSAL-BLUEWATER ES.pdf (346 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Amendment to Commercial Services Agreement: Cox Communications Gulf Coast, LLC, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,792.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Amendment to Commercial Services Agreement (CSA) with Cox Communications Gulf Coast, LLC. Public Content Request approval to amend the Commercial Services Agreement with Cox Communications Gulf Coast, LLC. Our current Cox Optical Internet service offers two (2) each one (1) Gbps bandwidth speed at a monthly cost of $3,568.00. The amendment converts our current two (2) each to one (1) each one (1) Gbps bandwidth speed for a total monthly cost of $1,784.00 and adds an additional one (1) each two (2) Gbps bandwidth speed at a monthly cost of $2,600.00, for a total monthly cost of $4,384.00. The total monthly increase is $816.00, an annual increase of $9,792.00. The CSA is in conjunction with ITB 15-10 Internet Services, effective through June 30, 2018. Funding will be paid from General Funds. A copy of the Amendment to Commercial Services Agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7153. File Attachments COX CSA.pdf (516 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.13 Deleted - Lease Agreements: Step One Automotive VFW, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve a three (3) year lease for Driver's Educations vehicles, two (2) each for Niceville High School and one (1) each for Baker School. Public Content Request approval of a three (3) year lease for Driver's Education vehicles, two (2) each for Niceville High School and one (1) each for Baker School. Cars will be leased from Step One Automotive VFW, LLC for a term of 36 months, effective October 10, 2017. Proposed monthly lease cost is $199.13 per month for each vehicle. The Funds will be paid by participating schools from General Funds. Copies of the Lease Agreements are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. *Please note the attached is a sample of the actual leases, the final lease documents will not be available until October 3rd. File Attachments SAMPLE CAR LEASE.pdf (1,362 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 09, 2017 Absolute Date : Oct 09, 2017 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated October 9, 2017. Public Content Approval is requested for the sale and disposal of the property listed on the attached list dated October 9, 2017. These items will be sold through the School Board approved On-line Auction Program. File Attachments Surplus Property list for October 9, 2017 Board Meeting.pdf (266 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 School Affiliation Agreement between the School Board of Okaloosa County, Florida and Fort Walton Beach Medical Center for the Practical Nursing  Program at Okaloosa Technical College, presented by Sarah Myers, RN, PN, Nursing Program Director, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County, Florida and Fort Walton Beach Medical Center for the Practical Nursing (LPN) Program at Okaloosa Technical College for the 2017-2018 school year. Public Content The School Affiliation Agreement between the School Board of Okaloosa County, Florida and Fort Walton Beach Medical Center is to provide clinical learning experience for students enrolled in the Practical Nursing (LPN) program at Okaloosa Technical College for the 2017-2018 school year. For additional information, please contact Sarah Myers at 833-3544. File Attachments Affiliation Agreement FWB Med Ctr-OTC LPN Program.pdf (1,355 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 School Performance Plans(SPP)/School Improvement Plans(SIP) for 2017-2018, presented by  Marcus Chambers, Assistant Superintendent, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the 20107-2018 School Performance Plans (SPP)/ School Improvement Plans (SIP) for all Okaloosa County Schools. Public Content Each school has submitted a School Performance Plan/School Improvement Plan for the 2017-2018 school year based on the attached guidelines and timeline. Most schools have elected to use the district template approved by the FLDOE, while Silver Sands School, Okaloosa Technical College - CHOICE High School and Emerald Coast Career Institute North have elected to use the state template. A notebook of all SPPs will be maintained in the Assistant Superintendent of Curriculum's office. School Performance Plans (SPPs) and School Improvement Plans (SIPs) will be filed electronically. You may request a hard copy of any school's SPP or SIP by contacting Amber Floyd at 833-3191. File Attachments Elementary SPPs 2017-2018.pdf (83,738 KB) Middle - SPPs 2017-2018.pdf (34,563 KB) High School - SPPs 2017-2018.pdf (15,964 KB) K-8, K-12 and Community Schools SPPs-SIPs 2017-2018.pdf (42,546 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director,  Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content None to be presented at this time. However, it is anticipated that there will be out-of-field teachers to report by the time of the Board agenda meeting. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Cleared certification requirements and issuance of contracts for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The following teacher has cleared her certification requirements and is eligible to receive her contract for the 2017-2018 school year. Therefore, it is the recommendation fo the Superintendent she receive her contract. Meghan Crane at Mary Esther Elementary is recommended to receive an Annual contract. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Deferred Retirement Option Program (DROP), presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve new participants in the Deferred Retirement Option Program (DROP). Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). File Attachments October 9, 2017 DROP Board Report.pdf (200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments October 9, 2017 Instructional Board Report.pdf (114 KB) October 9, 2017 Ed Support Board Report.pdf (118 KB) BOARD REPORT OCTOBER 9, 2017.pdf (8 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent, Human Resources, and  recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of the following employees: EID# 102343 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Rhonda Huggins, Florosa Elementary, 75.00 hours Shelly King, Florosa Elementary, 3.75 hours Donna Konefal, Elliott Point Elementary, 2.50 hours Yarnette Wiley, Custodial Services, 5.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Request to advertise a Public Hearing for revision of School Board Policy 06-37, Electronic Resources Acceptable Use, presented by Eric Mitchell, Director, MIS, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve request to advertise a Public Hearing for revision of School Board Policy 06-37 Electronic Resources Acceptable Use Public Content Please call Eric Mitchell for additional information at 689-7184. File Attachments 06-37 Electronic Resources Acceptable Use-REDLINED.pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Oct 5, 2017 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 5, 2017 - Workshop Meeting Type : Action, Information 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 17, Pre-GMP Meigs Middle School Band Room roof replacement, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2017 Absolute Date : Oct 09, 2017 Recommended Action : Motion to approve Program No. 5, Task Order No. 17, Pre- GMP in the amount of $37,500 for Meigs Middle School roof project. Public Content Approval is requested to begin the Pre-GMP phase services for Program 5, Task Order #17, Roof Replacement Project for Meigs Middle School Band Room. The Pre-GMP amount is $37,500. SCOPE OF WORK Tear-off and replacement of approximately 75 squares of roof area. 9. Construction Program/Owner's Representative's Business Subject : 9.3 Program No. 5, Task Order No. 18, Pre-GMP Fort Walton Beach High School  roof coating, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action Preferred Date : Oct 09, 2017 Absolute Date : Oct 09, 2017 Recommended Action : Motion to approve Program No. 5, Task Order No. 18, Pre- GMP in the amount of $65,000 for Fort Walton Beach High School roof project. Public Content Approval is requested to begin the Pre-GMP phase services for Program No. 5, Task Order No. 18, for Fort Walton Beach High School for partial roof coating using Alpha-Guard Coating. The Pre-GMP amount is $65,000. SCOPE OF WORK Alpha-Guard Coating to for approximately 250 squares of roof area. 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 5, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of State Student Trip Requests approved by the Superintendent Meeting : Oct 5, 2017 - Workshop Meeting Type : Information File Attachments 10-9-2017 Student Trip Requests.pdf (1,796 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 5, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Oct 5, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 13. Board Members' Announcements/Request for Information Subject :  13.2 Status and referral of the current Richbourg School Renovations project to the School District's TPM Company, by Dewey Destin Meeting : Oct 5, 2017 - Workshop Meeting Type : Information 14. Public Hearing Subject : 14.1 Public Hearing for adoption of a revised job description for Paraprofessional, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the revised job description for Paraprofessional. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Paraprofessional. This job description has been revised to include the essential duty of maintaining disciplinary procedures in our classrooms. File Attachments Paraprofessional-REDLINED.pdf (114 KB) 14. Public Hearing Subject : 14.2 Public Hearing for adoption of a revised job description for Paraprofessional - Exceptional  Student Education, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for Paraprofessional - Exceptional Student Education. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Paraprofessional - Exceptional Student Education. This job description has been revised to include the essential duty of maintaining disciplinary procedures in our classrooms. File Attachments Paraprofessional - Exceptional Student Education-REDLINED.pdf (88 KB) 14. Public Hearing Subject : 14.3 Public Hearing for adoption of a new job description for Paraprofessional - Physical Education, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve a new job description for Paraprofessional - Physical Education. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Paraprofessional - Physical Education. This job description was created to differentiate the Physical Education paraprofessionals from our regular classroom instruction paraprofessionals. File Attachments Paraprofessional - Physical Education.pdf (116 KB) 14. Public Hearing Subject : 14.4 Public Hearing for adoption of a new job description for Paraprofessional - Band and Chorus, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 5, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve a new job description for Paraprofessional - Band and Chorus. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for This job description was created to differentiate the Band and Chorus paraprofessionals at the secondary level from our regular classroom instruction paraprofessionals. File Attachments Paraprofessional - Band_Chorus.pdf (115 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Oct 5, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing Meeting : Oct 5, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on October 5, 2017, beginning at 8:30 a.m., or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. File Attachments 10-5-2017 Special Meeting - SDH.pdf (65 KB) 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Oct 5, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on October 5, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Notice of Attorney-Client Session Meeting : Oct 5, 2017 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Board Meeting for the purpose of conducting a closed attorney-client session to discuss a litigation matter pending in the United States District Court for the Northern District of Florida. Case No. 3:16cv178-MRC/EMT. The special meeting will be held on Thursday, October 5, 2017, at 10:30 a.m. The Meeting will be conducted in the Training Room at the School Board’s Central Administrative Complex, 202 Highway 85 N, Niceville, Florida.The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 10-5-2017 Notice - Special Mtg-Atty Client.pdf (152 KB) 16. Public Notices Subject : 16.4 Notice of Public Hearing - 6:15 p.m. Meeting : Oct 5, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on (date), beginning at (time) or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of: 1. Revised job description for Paraprofessional 2. Revised job description for Paraprofessional - Exceptional Student Education 3. New job description for Paraprofessional - Physical Education  4. New job description for Paraprofessional - Band and Chorus Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 16. Public Notices Subject : 16.5 Public Notice Meeting : Oct 5, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.