Okaloosa County School Board — Workshop Meeting, April 22, 2024 — reading text

LLC, effective April 23, 2024, through April 22, 2027. Public Content Request approval of the committee's recommendation to award ITB 24-04 Tennis, Track, Pickle Ball, Court Resurfacing to Sport Surface Pros, LLC. The bid will be used as needed, based on fixed bid pricing. Funding will be paid from Capital Funds. Copies of the bid, and award tabulation are attached, and the three-year contract is effective April 23, 2024, through April 22, 2027. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 24-04 Tennis, Track, Pickle Ball, Court Resurfacing.pdf (681 KB) 24-04_TAB.pdf (254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Shalimar Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Shalimar Elementary School. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Shalimar Elementary School at zero ($0.00) cost to the District. This agreement will provide a new underground electrical service for the new cafetorium at Shalimar Elementary School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Shalimar ES UG Agreement - FPL.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Shalimar Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Shalimar Elementary School. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County, Florida, grant a ten foot (10') wide utility easement at Shalimar Elementary School located at 1350 Joe Martin Cir, Shalimar, FL 32579. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Shalimar ES 10' Easement - FPL.pdf (600 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Okaloosa County School District 2025-2026 School Calendar, presented by Duscha Ross, Director, Reporting and ERP Services, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : No Budgeted : No Budget Source : Not Applicable Recommended Action : Motion to approve the Okaloosa County School District 2025-2026 School Calendar, effective July 1, 2025. Public Content On Tuesday, March 26, 2024, the 2025-2026 Calendar Committee convened. The committee was comprised of 20 people, with a selection of members on behalf of the Superintendent, OCEA and OCESPA. A recommendation has been made to the Superintendent, and that recommendation is before you tonight. In summary - July 31 - August 4 Flex (3 Days) August 7 and January 6 - PD Days (colored differently than Teacher Workdays, light blue) 10 traditional Workdays 179 Attendance Days The first day of school for students: Monday, August 11 Spring Break: March 13 - 20 The last day of school for students: Thursday, May 28 (post-Memorial Day) Teachers finish by May 29 (with Flex Days, June 2) For additional information, please contact Duscha Ross 850-689-7165. File Attachments 2025-26 OCSD School Calendar Board FINAL DRAFT C Color.pdf (349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Carl D. Perkins Postsecondary Entitlement Grant for the 2024-2025 school year, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Dollar Amount : $83,299.00 Budgeted : No Budget Source : Carl D. Perkins Grant Recommended Action : Motion to approve the Carl D. Perkins Postsecondary Entitlement Grant in the amount of $83,299.00 for the 2024-2025 school year. Public Content The Carl D. Perkins Postsecondary Entitlement Grant is utilized each year to fund Professional Development in Postsecondary CTE Curriculum. Supporting our instructors will enable them to use technology reviews to align state curriculum into their labs. The use of a media tool for students has shown to be instrumental in obtaining an increase of industry certifications. File Attachments DOE 100 Project Application Carl D. Perkins Postsecondary.pdf (73 KB) Carl D. Perkins Postsecondary RFA .pdf (1,765 KB) Carl D Perkins Postesecondary CTE Assurances.pdf (182 KB) DOE 101S Budget Narrative Carl D. Perkins 24-25.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Change of Personnel to the Selection Committee for RFP 24-03 Information Technology Seat Management Outsourcing, presented by Eric Mitchell, Director of Information Technology, and recommended by the Superintendent for approval Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Approval Public Content We need to change a member of the committee for RFP 24-03 Information Technology Seat Management Outsourcing from Dustin Keith to Ryan Gore. This is the new committee: Tim Bryant, School Board Member Julie Perry, Chief Financial Officer John Spolski, Assistant Superintendent Operations Eric Mitchell, Director Information Technology and Committee Chair Ryan Gore, Program Director, Curriculum and Instruction. Consent