Okaloosa County School Board — Workshop Meeting, April 22, 2024

Monday, April 22, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 22, 2024 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Madison Muse, Crestview High School, 2024 Florida High Athletic Association (FHSAA) Girls Weightlifting State Champion, Olympic Division, presented by Superintendent Chambers. Meeting : Apr 22, 2024 - Workshop Meeting Type : Recognition Public Content Madi Muse is a current senior at Crestview High School. She has participated in weightlifting all four years of her high school career. Her freshman year she placed third in traditional, as a sophomore she placed second in snatch and third in traditional, as a junior her weight class changed, and she placed 3rd Olympic and 6th in traditional. She continued to push herself to reach her goal to become a state champion. All of her hard work and dedication to her sport paid off this year at state with a third place in traditional and a State Championship in Olympic in the 119-weight class. Madi clean and jerked 190 and snatched 140. Madi's State Championship is the first in the history of Crestview High School for a female athlete. Madi will be attending Mars Hill University in North Carolina on a weightlifting scholarship. CHS is proud of Madi, and we look forward to her continued success. 3. Recognitions  Subject : 3.2 Niceville High School Eagle Pride Marching Band Presentation. Meeting : Apr 22, 2024 - Workshop Meeting Type : Presentation, Recognition, Procedural Public Content The NHS Eagle Pride Marching Band will be presenting to the School Board Members and the Superintendent of Schools to show their gratitude for the Board’s permission to perform in the 2024 Tournament of Roses Parade and for their continued support of the Niceville High School Band program. Making the presentation will be: The Eagle Pride Drum Majors Aurora Mendenhall Quinlynn Holsinger Maddy Middleton Kate Kulow Also in attendance will be Niceville Band Boosters President, Mr. Doug Woodley; Dan Wooten, Director of Bands; Matt Tenore’, Associate Director of Bands and Mrs. Morgan Van Vliet. , 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Specialist, Career and Technical Education, recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, Career and Technical Education. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Apr 22, 2024 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for March 2024, presented by Julie Perry, Chief  Financial Officer. Meeting : Apr 22, 2024 - Workshop Meeting Type : Report Public Content In-County Travel paid for March 2024, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel Summary 04.22.2024.pdf (70 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for March 2024, presented by Julie Perry, Chief Financial Officer. Meeting : Apr 22, 2024 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for March 2024, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel Summary 4.22.2024.pdf (57 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 22, 2024 - Workshop Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the third quarter of fiscal year 2023-2024 (January 2024 through March 2024) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. under the $10000 Quarter 3 School FY23-24.pdf (98 KB) S.A. under the $10000 Quarter 3 Provider FY23-24.pdf (98 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $10,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 22, 2024 - Workshop Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of Short Term Facility Use Contracts and Lease Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached report shows the Short Term Facility Use Contracts and Lease Agreements for the third quarter of fiscal year 2023-2024 (January 2024 through March 2024). For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT-LEASE-JANUARY THROUGH MARCH 2024.pdf (86 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of April 8, 2024;  Minutes of the Regular Meeting of April 8, 2024, recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Recommended Action : Motion to approve the Minutes of Workshop Meeting of April 8, 2024; Minutes of the Regular Meeting of April 8, 2024. File Attachments 4-8-2024 Workshop.pdf (135 KB) 4-8-2024 Meeting.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Edwins Elementary School for ClearTouch Panels in the amount of $4,685.00, presented by Lamar White, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Dollar Amount : $4,685.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to aprpove the appropriation of District 1 School Board Member Capital Outlay Funds to Edwins Elementary School for ClearTouch Panels in the amount of $4,685.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for ClearTouch Panels in the amount of $4,685.00. The remaining cost will be paid with District 3 School Board Member Capital Outlay Funds in the amount of $4,685.00 and District 5 School Board Member Capital Outlay Funds in the amount of $4,685.00. File Attachments Edwins ClearTouch Panels.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Edwins Elementary School for ClearTouch Panels in the amount of $4,685.00, presented by Linda Evanchyk, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : No Dollar Amount : $4,685.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Edwins Elementary School for ClearTouch Panels in the amount of $4,685.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for ClearTouch Panels in the amount of $4,685.00. The remaining cost will be paid with District 1 School Board Member Capital Outlay Funds in the amount of $4,685.00 and District 5 School Board Member Capital Outlay Funds in the amount of $4,685.00. File Attachments Edwins ClearTouch Panels.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Edwins Elementary School for ClearTouch Panels in the amount of $4,685.00, presented by Diane Kelley, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Dollar Amount : $4,685.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Edwins Elementary School for ClearTouch Panels in the amount of $4,685.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for ClearTouch Panels in the amount of $4,685.00. The remaining cost will be paid with District 1 School Board Member Capital Outlay Funds in the amount of $4,685.00 and District 3 School Board Member Capital Outlay Funds in the amount of $4,685.00. File Attachments Edwins ClearTouch Panels.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 5 School Board Member Capital Outlay Funds to Niceville High School for sod repair and padding for the gym walls in the amount of $11,227.61, presented by Diane Kelley, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Dollar Amount : $7,950.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve District 5 School Board Member Capital Outlay Funds to Niceville High School School for sod repair and padding for the gym walls in the amount of $11,227.61. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Niceville High School School for sod repair and padding for the gym wall in the amount of $11,227.61. File Attachments NHS Sod Repair.pdf (207 KB) NHS Gym Padding.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Resolution 24-08 Authorizing the Approval of a Second Amendment to Lease Schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A to Authorize and Add Certain Roofing Other Projects that May Be Financed, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Certificates of Participation 2022A Recommended Action : Motion to approve Resolution 24-08 Authorizing the Approval of a Second Amendment to Lease Schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A to Authorize and Add Certain Roofing Other Projects that May Be Financed. Public Content The Superintendent recommends approval of Resolution No. 24-08 which authorizes the approval of a second amendment to the lease schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A adding certain roofing and other projects that may be financed with the proceeds. The original declared savings of $19.8 million and the additional $3.15 million may be expended for the following projects: Longwood Classroom Renovations Richbourg Building 12 Renovations Roofing improvements and projects at the following schools:  Bluewater Elementary School Crestview High School Fort Walton Beach High School Laurel Hill School Longwood Elementary School Niceville High School Richbourg School Ruckel Middle School Silver Sands School Walker Elementary School File Attachments Resolution - School Board - v1 - Series 2022A - Second Amendment 2024-04-08.pdf (119 KB) Lease Schedule 2022A - Second Amendment - v2 -2024-04-08.pdf (222 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 04.22.2024.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,748,753.68; Self-Health Insurance Claims and Fees totaling $1,776,312.87; and Bank Transfers totaling $0.00 for March 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $40,748,753.68, Self- Health Insurance Claims and Fees in the amount of $1,776,312.87, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,748,753.68; Self- Health Insurance Claims and Fees totaling $1,776,312.87; and Bank Transfers totaling $0.00 for March 2024 are being presented to the School Board. File Attachments 09 - MIS 3478 - Warrant Register - March 2024.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,250.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-04-22.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $69,780.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Dollar Amount : $69,780.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $69,780.00 to Charter Schools. Public Content The District received its second Voucher for Impact Aid Section 7003 Payments dated March 29, 2024, for the 2024 Claiming Year (Claim Filed January 2023) in the following amounts: Section 7003(b) Basic Support - Dated March 29, 2024 $ 3,766,934.00 Less First Voucher - Dated November 22, 2023 (1,883,467.00) Equals Increase Due to Second Voucher - Dated March 29, 2024 $ 1,883,467.00 Section 7003(d) Disability Support - No Payment Received Section 7003(b) Basic Support - Increase Due to Second Voucher $1,883,467.00 Section 7003(d) Disability Support - Increase Due to Second Voucher 0.00 Total Increase Due to Second Voucher $1,883,467.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2024 claiming year. The calculation for the 2024 claiming year is based on the number of eligible student cards submitted during the 2022-2023 school year. The payments to these schools are as follows: Destin High School - Center 9700 $ 4,929.00 Liza Jackson Preparatory School - Center 9807 46,901.00 NWFSC Collegiate High School - Center 9805 16,743.00 Okaloosa Academy - Center 9800 1,207.00 Total $69,780.00 File Attachments Agenda - Fed Impact Aid 2024 Pmt 2 2024-04-22.pdf (158 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Weatherproofing Technologies, Inc. (WTI), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Dollar Amount : $203,593.53 Budgeted : Yes Budget Source : Capital Fund, Project 0322 DW- Roofing Recommended Action : Motion to approve replacing gutters at Destin Middle School for a total of $203,593.53. Public Content Request approval of the replacement of gutters at Destin Middle School for a total of $203,593.53. The purchase is made through AEPA IFB #21-D and the quote is attached. Funding will be paid from Capital Fund, Project 0322 DW-Roofing. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE.pdf (1,254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 ITB 24-04 Tennis, Track, Pickle Ball, Court Resurfacing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund Recommended Action : Motion to approve the committee's recommendation to award ITB 24-04 Tennis, Track, Pickle Ball, Court Resurfacing to Sport Surface Pros, LLC, effective April 23, 2024, through April 22, 2027. Public Content Request approval of the committee's recommendation to award ITB 24-04 Tennis, Track, Pickle Ball, Court Resurfacing to Sport Surface Pros, LLC. The bid will be used as needed, based on fixed bid pricing. Funding will be paid from Capital Funds. Copies of the bid, and award tabulation are attached, and the three-year contract is effective April 23, 2024, through April 22, 2027. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 24-04 Tennis, Track, Pickle Ball, Court Resurfacing.pdf (681 KB) 24-04_TAB.pdf (254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida, and Florida Power & Light Company at Shalimar Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Recommended Action : Motion to approve the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Shalimar Elementary School. Public Content Approval is requested for the Underground Distribution Facilities Installation Agreement between The School Board of Okaloosa County, Florida and Florida Power & Light Company at Shalimar Elementary School at zero ($0.00) cost to the District. This agreement will provide a new underground electrical service for the new cafetorium at Shalimar Elementary School funded through Program 6 Task Order #12 - District-Wide Sales Tax Construction Projects that was approved on February 22, 2021. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Shalimar ES UG Agreement - FPL.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Shalimar Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Recommended Action : Motion to approve the agreement to grant Florida Power & Light Company a ten foot (10') wide utility easement at Shalimar Elementary School. Public Content Florida Power & Light Company is requesting The School Board of Okaloosa County, Florida, grant a ten foot (10') wide utility easement at Shalimar Elementary School located at 1350 Joe Martin Cir, Shalimar, FL 32579. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Shalimar ES 10' Easement - FPL.pdf (600 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Okaloosa County School District 2025-2026 School Calendar, presented by Duscha Ross, Director, Reporting and ERP Services, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : No Budgeted : No Budget Source : Not Applicable Recommended Action : Motion to approve the Okaloosa County School District 2025-2026 School Calendar, effective July 1, 2025. Public Content On Tuesday, March 26, 2024, the 2025-2026 Calendar Committee convened. The committee was comprised of 20 people, with a selection of members on behalf of the Superintendent, OCEA and OCESPA. A recommendation has been made to the Superintendent, and that recommendation is before you tonight. In summary - July 31 - August 4 Flex (3 Days) August 7 and January 6 - PD Days (colored differently than Teacher Workdays, light blue) 10 traditional Workdays 179 Attendance Days The first day of school for students: Monday, August 11 Spring Break: March 13 - 20 The last day of school for students: Thursday, May 28 (post-Memorial Day) Teachers finish by May 29 (with Flex Days, June 2) For additional information, please contact Duscha Ross 850-689-7165. File Attachments 2025-26 OCSD School Calendar Board FINAL DRAFT C Color.pdf (349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Carl D. Perkins Postsecondary Entitlement Grant for the 2024-2025 school year, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Dollar Amount : $83,299.00 Budgeted : No Budget Source : Carl D. Perkins Grant Recommended Action : Motion to approve the Carl D. Perkins Postsecondary Entitlement Grant in the amount of $83,299.00 for the 2024-2025 school year. Public Content The Carl D. Perkins Postsecondary Entitlement Grant is utilized each year to fund Professional Development in Postsecondary CTE Curriculum. Supporting our instructors will enable them to use technology reviews to align state curriculum into their labs. The use of a media tool for students has shown to be instrumental in obtaining an increase of industry certifications. File Attachments DOE 100 Project Application Carl D. Perkins Postsecondary.pdf (73 KB) Carl D. Perkins Postsecondary RFA .pdf (1,765 KB) Carl D Perkins Postesecondary CTE Assurances.pdf (182 KB) DOE 101S Budget Narrative Carl D. Perkins 24-25.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Change of Personnel to the Selection Committee for RFP 24-03 Information Technology Seat Management Outsourcing, presented by Eric Mitchell, Director of Information Technology, and recommended by the Superintendent for approval Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Approval Public Content We need to change a member of the committee for RFP 24-03 Information Technology Seat Management Outsourcing from Dustin Keith to Ryan Gore. This is the new committee: Tim Bryant, School Board Member Julie Perry, Chief Financial Officer John Spolski, Assistant Superintendent Operations Eric Mitchell, Director Information Technology and Committee Chair Ryan Gore, Program Director, Curriculum and Instruction. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 IT Outsourcing Contract Modification and Novation, presented by Eric Mitchell, Director of Information Technology, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : No Recommended Action : Motion to approve the IT Outsourcing Contract Modification and Novation. Public Content CACI is the current Seat Management contract holder; however, they chose to subcontract our services to Telaforce. Telaforce is the company that has been providing the services for the District. CACI is requesting to transfer the current contract to Telaforce in lieu of subcontracting. All other contract terms would remain unchanged. File Attachments OCSD Contract Modification and Novation_TelaForce.pdf (563 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda  Subject : 7.20 Community Education Summer Driver Education Program, presented by Brian Humphrey, Specialist, Student Services, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Community Education Summer Driver Education Program. Public Content Community Education proposes to offer a summer driver education program at participating high schools. Community Education is a fee based program. The $150 fee will pay for the class instruction including the instructors materials. Students participating in this program will not receive high school credit for this class. The Driver Education fee will be appropriated as follows: Total Fee Paid by Student-------------$150 Other Compensation & Benefits-------$120 Administrative Costs------------------$30 The "other compensation and benefits" amount is the total cost of the other compensation paid to the instructor plus the districts portion of FICA and retirement. For additional information, please contact Brian Humphrey (850) 689-7198. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Request for Course Code Adoption for the 2024 -2025 School  Year-Fort Walton Beach High School, presented by Stephanie Gillis, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Course Code Adoption for the 2024 - 2025 School Year - Fort Walton Beach High School. Public Content Please see the attached information for course title, course number, credit, requested weighting, and rationale for course adoption and weighting. For additional information, please contact Stephanie Gillis, Specialist, Curriculum and Instruction, (850) 833-6313. File Attachments 2024-245 Access FL History Adoption.pdf (209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Autism Spectrum Disorder Add- On Endorsement Program K-12 2024- 2029, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the attached 2024- 2029 Autism Spectrum Disorder Add- On Endorsement Program K-12 Public Content The Autism Spectrum Disorder Endorsement Program is designed to increase the level of knowledge, expertise, and understanding of educators working with K-12 students diagnosed with Autism Spectrum Disorder. This optional add-on endorsement is designed for teachers who currently hold teacher certification in Exceptional Student Education K-12. For additional information, please contact Sharon Duron, Program Director, Professional Services, (850) 833-5857. File Attachments ASD Addendum 10_8_20.pdf (122 KB) ASD Add on Endorsement.pdf (328 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Apr 22, 2024 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 126282 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Apr 22, 2024 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Mary Locke 107493 Paraprofessional Lewis School 7/1/2024 Charles Callahan 102932 Custodian Silver Sands 7/1/2024 Wanda Mercer 108546 Paraprofessional Kenwood ES 7/1/2024 Kimberly Taylor 115298 Assistant Principal Niceville HS 7/1/2024 James (Jimmy) Adams 107860 Leaderman Maintenance 7/1/2024 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Dollar Amount : $157.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the request to approve the Information Systems Department restructure. Public Content The Information Systems Department is requesting approval to make the following changes in positions: Delete ESL Interpreter - 10-Month and corresponding Summer other compensation Add IT Field Technician - 12-Month Please see the attached cost comparison. File Attachments Restructure - Info Systems FY 2024 2024-04-09.pdf (68 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments April 22, 2024 Separations Report, Public.pdf (239 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2024  Absolute Date : Apr 22, 2024 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 22, 2024 Ed. Support New Hires, Public.pdf (54 KB) April 22, 2024 Instructional New Hires, Public.pdf (53 KB) April 22, 2024 Subsitute New Hires, Public.pdf (55 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action, Procedural Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Budget Source : , Recommended Action : Motion to approve employee transfers., Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 , File Attachments April 22, 2024 Transfers, Public.pdf (132 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Recommended Action : Motion to approve the suspension of employee #126423 for five days without pay. Public Content Suspension of Employee #126423 for 5 days For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Quintia McCLendon Kenwood 1.75 Virginia Paris Elliot Point 12 Sylvia Ward Silver Sands 22.5 Jennifer Badger Bruner 11 Gabril Jones Riverside 3.75 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 22, 2024 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Program #6, Task Order #32, GMP for Kenwood Elementary School and Plew Elementary School Roof Replacement, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Dollar Amount : $3,031,597.00 Budget Source : Capital Funds - CO&DS and 1.50 Mill Recommended Action : Motion to approve Program #6, Task Order #32, GMP for Kenwood Elementary School and Plew Elementary School Roof Replacement, in the amount of $3,031,597.00. Public Content Approval is requested of the GMP for Program #6, Task Order #32, Kenwood Elementary School and Plew Elementary School Roof Replacement. Kenwood Elementary School Replacement Roofing Project – This project consists of the replacement of the existing asphalt shingle roof system that covers the Classroom pods on campus. New asphalt shingles will be installed over the classrooms and the Tremco Alphaguard BIO system with Permafab reinforcing mesh will be applied in the valleys. The new roofing work totals approximately 260 squares. Plew Elementary School Replacement Roofing Project – This project consists of the replacement of the existing asphalt shingle roof system that covers the Classroom pods, Cafeteria/Kitchen building and Media Center on campus. New asphalt shingles will be installed and the Tremco Alphaguard BIO system with Permafab reinforcing mesh will be applied in the valleys. The new roofing work totals approximately 400 squares. The Total Cost of Work for Task Order #32 is recapped below: Jacobs/Titan Guaranteed Maximum Price (GMP) $2,768,704.00 Owner Direct Purchase (ODP) of Tremco Materials $262,893.00 Pre-GMP Phase Services - Previously Authorized and Funded $200,000.00 Total Cost of Work $3,231,597.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#32 Kenwood & Plew Roofing GMP Comparison Spreadsheet.pdf (33 KB) TO32 GMP Kenwood & Plew Roofing Ver 1.0.pdf (229 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 22, 2024 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Apr 22, 2024 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 22, 2024 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments Capital Progress North Zone April 22 2024.pdf (5,588 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : Apr 22, 2024 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Apr 22, 2024 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for the adoption of revised School Board Policy 04-49 District Harm Prevention and Threat Management, presented by Danny Dean, Program Director, Safe Schools, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Recommended Action : Motion to adopt revised School Board Policy 04-49 District Harm Prevention and Threat Management. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed revised School Board Policy 04-49 District Harm Prevention and Threat Management. The proposed amendments to the policy revise definitions; implement statutory requirements; and revise threat management documentation requirements. For additional information, please contact Danny Dean, (850) 226-4815 File Attachments 04-49 District Harm Prevention cjm redline 02.19.24 (2).pdf (103 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Apr 22, 2024 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Apr 22, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on April 22, 2024, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Public Hearing Meeting : Apr 22, 2024 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on (date), beginning at (time) p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of the following: Revised School Board Policy 04-49 District Harm Prevention and Threat Management Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : Apr 22, 2024 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.