Okaloosa County School Board — Workshop Meeting, April 22, 2024 — reading text

Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary 04.22.2024.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,748,753.68; Self-Health Insurance Claims and Fees totaling $1,776,312.87; and Bank Transfers totaling $0.00 for March 2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $40,748,753.68, Self- Health Insurance Claims and Fees in the amount of $1,776,312.87, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $40,748,753.68; Self- Health Insurance Claims and Fees totaling $1,776,312.87; and Bank Transfers totaling $0.00 for March 2024 are being presented to the School Board. File Attachments 09 - MIS 3478 - Warrant Register - March 2024.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,250.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-04-22.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $69,780.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Dollar Amount : $69,780.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $69,780.00 to Charter Schools. Public Content The District received its second Voucher for Impact Aid Section 7003 Payments dated March 29, 2024, for the 2024 Claiming Year (Claim Filed January 2023) in the following amounts: Section 7003(b) Basic Support - Dated March 29, 2024 $ 3,766,934.00 Less First Voucher - Dated November 22, 2023 (1,883,467.00) Equals Increase Due to Second Voucher - Dated March 29, 2024 $ 1,883,467.00 Section 7003(d) Disability Support - No Payment Received Section 7003(b) Basic Support - Increase Due to Second Voucher $1,883,467.00 Section 7003(d) Disability Support - Increase Due to Second Voucher 0.00 Total Increase Due to Second Voucher $1,883,467.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2024 claiming year. The calculation for the 2024 claiming year is based on the number of eligible student cards submitted during the 2022-2023 school year. The payments to these schools are as follows: Destin High School - Center 9700 $ 4,929.00 Liza Jackson Preparatory School - Center 9807 46,901.00 NWFSC Collegiate High School - Center 9805 16,743.00 Okaloosa Academy - Center 9800 1,207.00 Total $69,780.00 File Attachments Agenda - Fed Impact Aid 2024 Pmt 2 2024-04-22.pdf (158 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Weatherproofing Technologies, Inc. (WTI), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Dollar Amount : $203,593.53 Budgeted : Yes Budget Source : Capital Fund, Project 0322 DW- Roofing Recommended Action : Motion to approve replacing gutters at Destin Middle School for a total of $203,593.53. Public Content Request approval of the replacement of gutters at Destin Middle School for a total of $203,593.53. The purchase is made through AEPA IFB #21-D and the quote is attached. Funding will be paid from Capital Fund, Project 0322 DW-Roofing. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE.pdf (1,254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 ITB 24-04 Tennis, Track, Pickle Ball, Court Resurfacing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 22, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2024 Absolute Date : Apr 22, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund Recommended Action : Motion to approve the committee's recommendation to award ITB 24-04 Tennis, Track, Pickle Ball, Court Resurfacing to Sport Surface Pros,