Okaloosa County School Board — Regular Meeting, April 13, 2015 — reading text

14, 2015 through April 13, 2018, based on fixed pricing, on an as  needed basis. Vendors are Helms Contracting, LLC as Primary, and Curtis Remodeling, Inc., as Secondary. Public Content Request approval of the committee's award of ITB 15-16 Asphalt Paving, Striping, Curbing and Sidewalks, based on fixed prices, and will be used on an as needed basis. The Primary vendor for Groups 1-4 is Helms Contracting, LLC and the Secondary vendor for Groups 1-4 is Curtis Remodeling, Inc. The is a three (3) year contract, effective April 14, 2015 through April 13, 2018. Funding will be paid from District Capital Projects as available. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 833-7159. File Attachments ITB 15-16_TAB.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.18 Tag-on Bid Purchase Over $25,000: International Restaurant Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,447.20 Budgeted : Yes Budget Source : Federal Funds, Project 3510, Sodexo Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from International Restaurant Distributors in the amount of $74,447.20 for Baker School, Crestview High School and Destin Elementary School. Public Content Request approval of the purchase of kitchen equipment from International Restaurant Distributors in the amount of $74,447.20 for Baker School, Crestview High School and Destin Middle School through previously approved tag-on bid #1415-2 Catalog Discount Bid/School Board of Desoto County, FL, which was approved by our School Board 10/27/14. Funding will be paid from Federal Funds, Project 3510, Sodexo Exclusions. A copy of the quote is attached. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments INTERNATIONAL RESTAURANT DISTRIBUTORS.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,228.00 Budgeted : Yes Budget Source : Capital Funds, Project 2333 District Wide Chiller/Boiler Service Recommended Action : Motion to approve the purchase in the amount of $40,228 from Trane through tag-on bid #TCPN R5045 for the repair of the chiller  compressor at Crestview High School. Public Content Request approval of the purchase in the amount of $40,228 from Trane through tag-on bid #TCPN R5045, which was previously approved by the School Board on 12/11/2006. The quote is for the repair of the chiller compressor at Crestview High School. Funds will be paid form Capital Funds, Project 2333, District Wide Chiller/Boiler Service. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TRANE QUOTE.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $25,000: D.C. Jaeger,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $91,725.00 Budgeted : Yes Budget Source : Florida Legislature Appropriation-Northwest Florida Manufacturers Council-Project 5078 Recommended Action : Motion to approve the purchase of High School Common Lab Equipment (Article 3, Deliverable 2) in the amount of $91,725.00 in conjunction with the Northwest Florida Manufacturing Council Agreement, which was approved by the School Board March 9, 2015. The vendor is D.C. Jaeger. Public Content Request approval of the purchase of High School Common Lab Equipment (Article 3, Deliverable 2) in the amount of $91,725.00 in conjunction with the Northwest Florida Manufacturing Council Agreement, which was School Board approved March 9, 2015. The vendor is D.C. Jaeger. This purchase is exempt under 6A-1.012 (11)(b). Funding will be provided by Florida Legislature Appropriation-Northwest Florida Manufacturers Council-Project 5078. Copies of the quote and Sole Source letter are attached. For additional information, please contact Patti Bonezzi, Program Director, Career & Technical Education at (850) 833-5876. File Attachments JAEGER QUOTES.pdf (232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.21 Exempted Purchase: Edgenuity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $459,000.00 Budgeted : Yes Budget Source : General Funds, Project 7110 SAI - Education Options Recommended Action : Motion to approve the purchase of a three (3) year contract from Edgenuity in the amount of $459,000 to provide unlimited Virtual Classroom and Web Administrator Site licenses for  all 6-12 sites and courses. The contract will be paid in three (3) annual payments of $153,000. Public Content Request approval of the purchase of a three (3) year contract from Edgenuity in the amount of $459,000 to provide unlimited Virtual Classroom and Web Administrator Site licenses for all 6-12 sites and courses. The contract will be paid in three (3) annual payments of $153,000. Year one (1) paid from FY15-16 funds, year two (2) paid from FY 16-17 funds, and year three (3) paid from FY 17-18 funds. Funding will be paid from general funds, project 7110 SAI Education Options.The purchase is exempt through 6A-1.012(11)(b). The contract is effective 7/1/2015 through 6/30/2018. A copy of the quote is attached. For additional information, please contact Steve Horton, Assistant Superintendent, Information Systems at (850) 689-7184. File Attachments EDGENUITY.pdf (189 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members