Okaloosa County School Board — Regular Meeting, April 13, 2015

Monday, April 13, 2015 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Lamar White Meeting : Apr 13, 2015 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Dewey Destin Meeting : Apr 13, 2015 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Apr 13, 2015 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 13, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Consent 7.34 Financial Memorandum of Agreement between the School Board of Okaloosa County and Northwest Florida State College AmeriCorps NWF Environmental Stewards; added as Consent 7.35, Process for Parental Objection to Adoption of Instructional Materials; Deleted Discussion  Item 8.2 Algebra 2 and Geometry Textbook Adoption Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Added as Consent 7.34 Financial Memorandum of Agreement between the School Board of Okaloosa County and Northwest Florida State College AmeriCorps NWF Environmental Stewards; added as Consent 7.35, Process for Parental Objection to Adoption of Instructional Materials; Deleted Discussion Item 8.2 Algebra 2 and Geometry Textbook Adoption Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 5. Personnel Appointments Subject : 5.1 Appointment of Assistant Principal, Bluewater Bay Elementary, recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant  Principal, Bluewater Bay Elementary School. Motion & Voting Motion to approve the appointment of Susan Geering to the position of Assistant Principal, Bluewater Bay Elementary School. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of February 19 - March 18, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 13, 2015 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of February 19 - March 18, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 19 - Mar 18.pdf (27 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-Of-County Travel paid for the period of February 19 – March 18, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 13, 2015 - Regular Meeting Type : Report Public Content Out-Of-County Travel paid for the period of February 19 – March 18, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 19 - Mar 18.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Okaloosa County District School Board, Financial Statements for Fiscal Year Ended June 30, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 13, 2015 - Regular Meeting Type : Information Public Content The auditing firm of Carr, Riggs & Ingram has issued the Okaloosa County District School Board, Financial Statements for Fiscal Year Ended June 30, 2014. The report is being presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the Financial Statements audit. File Attachments 2014 okaloosa county dsb.pdf (1,231 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements for June 30, 2014 and 2013 Meeting : Apr 13, 2015 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent records. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the audit for Northwest Florida State College Collegiate High School. File Attachments 2014 REVISED Audit Report Northwest Florida State College Collegiate High School.pdf (303 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Workshop Meeting of March 5, 2015; Minutes of Regular Meeting of March 9, 2015; and Minutes of Special Meeting of March 20, 2015, recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of March 5, 2015; Minutes of Regular Meeting of March 9, 2015; and Minutes  of Special Meeting of March 20, 2015, Public Content The minutes of Board meetings must be approved by the Board. File Attachments 3-5-2015 Workshop DRAFT.pdf (165 KB) 3-20-2015 Special Meeting DRAFT.pdf (131 KB) 3-9-2015 Meeting DRAFT.pdf (170 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Longwood Elementary School for a security camera system in the amount of $8,000.00, presented by Dr. Lamar White and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Longwood Elementary School for a security camera system in the amount of $8,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Longwood Elementary School for a security camera system in the amount of $8,000.00. The remaining cost will be provided by the school. File Attachments Longwood Security Camera System Quote.pdf (458 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for reimbursement of the purchase of furniture, equipment, and projectors in the amount of $8000.00, presented by Dr. Lamar White and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for reimbursement of the purchase of furniture, equipment, and projectors in the amount of $8000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for reimbursement of the purchase of furniture, equipment, and projectors in the amount of $8000.00. The remaining cost of these items will be provided by the school. Items purchased: 8 Computer Tables & Truck: $1,301.00 10 Projectors: $3,990.00 28 Projector Mounts: $2,772.00 TOTAL $8,063.00 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.5 Re-appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School in Project #1321 in the amount of $2,418.00 and appropriation of District 4 School Board Member Capital Outlay Funds in the amount of $4,005.00 to a new project to be used for the replacement of Shoal River Middle School electronic message board sign in the amount of $6,423.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,423.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the re- appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School in Project #1321 in the amount of $2,418.00 and appropriation of District 4 School Board Member Capital Outlay Funds in the amount of $4,005.00 to a new project to be used for replacement of the Shoal River Middle School electronic Message Board sign in the amount of $6,423.00. Public Content Shoal River Middle School has requested that the balance of capital outlay funds in Project #1321 in the amount of $2,418.00 previously appropriated by District 4 School Board Member be re-appropriated to a new project to help fund the replacement of the Shoal River Middle School Electronic sign Message Board. An additional $4,005.00 of District 4 School Board Member Capital Outlay funds are also requested to help fund the replacement. A total amount of $6,423.00 will be appropriated to the school to be used toward replacing the Sign Message Board which will cost $13,480.00. The remaining cost of the replacement will be provided by the school. File Attachments ITB 15-12 Tabulation.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.6 Monthly Financial Statement for February 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2015. Public Content The financial statement for the month ending February 28, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - Feb 2015.pdf (551 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.7 Budget Amendment #6 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $90,765.58 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of February 2015: General Fund $96,610.80 Debt Service Funds 0.00 Capital Projects Funds 4,986.34 Other Special Revenue Funds - Federal (12,628.32) Other Special Revenue Funds - Food Service 1,796.76 Total - All Funds $90,765.58 File Attachments !B-A 6 - Feb 2015.pdf (1,168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,686.98 Budgeted : Yes Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-13-15.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register for February 2015, totaling $23,290,341.96; and Bank Transfers for February 2015, totaling $13,285,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,290,341.96 and Bank Transfers in the amount of $13,285,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for February 2015, totaling $23,290,341.96; and Bank Transfers for February 2015, totaling $13,285,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - February 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : Yes Dollar Amount : $41,048.08 Budgeted : No Budget Source : Donation Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - April 13, 2015.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.11 Payroll Calendars for 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting :  Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Payroll Calendars for 2015-2016. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.â€� Fiscal Year 2015-2016 payroll calendars are based on the school calendar which was approved by the School Board at the January 26, 2015 School Board Meeting. File Attachments DRAFT Payroll Calendars 2015-2016.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.12 Letter of Engagement between the School Board of Okaloosa County and State of Florida, Auditor General, for the Okaloosa County District School Board Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : No Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and State of Florida, Auditor General, for the Okaloosa County District School Board Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2015 Public Content Financial audits by the Auditor General, State of Florida, of District School Boards are audited on a three-year rotational cycle. Pursuant to Section 11.45(2)(e), Florida Statutes, the Auditor General has scheduled a financial audit of the Okaloosa County District School Board for the fiscal year ending June 30, 2015. The letter of engagement explains the terms of the agreement with respect to management’s responsibilities for the financial statement and accompanying information, the Auditor General’s responsibility for the audit, and other matters related to this districts audit. File Attachments SIGNED Engagement Letter 3.11.2015.pdf (1,210 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.13 Renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Wide Funding Recommended Action : Motion to approve the renewal of RFB 11-B10 Services and Repairs for Fire  Extinguishers and Kitchen Hood Extinguishing Systems, effective May 10, 2015 through May 9, 2016. The vendor is Hiller Systems. Public Content Request approval to renew RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Hood Extinguishing Systems for an additional year, effective May 10, 2015 through May 9, 2016. The vendor is Hiller Systems. Services will be performed on an as needed basis and funding will be paid from District wide funds. Copies of the award tabulation and vendor renewal confirmation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF RFB 11-B10.pdf (324 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of ITB 14-04 Telecommunication Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the renewal of ITB 14-04 Telecommunication Services for the Okaloosa Detention Center (DJJ) location only at a monthly cost of $299.00 per month. The contract is effective July 1, 2015 through June 30, 2016. Public Content Motion to approve the renewal of ITB 14-04 Telecommunication Services for the Okaloosa Detention Center (DJJ) location only for a data line connection at 10Mbps at a monthly cost of $299.00 per month as stated in the original contract. All other locations previously awarded for this contract will expire at the end of the original contract period on June 30, 2015. The renewal contract is effective July 1, 2015 through June 30, 2016. Funding will be paid from general funds. Copies of the renewal confirmation and CenturyLInk Custom Cover Agreement are attached. For additional information, please contact Dustin Keith, Specialist, Seat Management at (850) 689-7151. File Attachments Okaloosa County School Board Renewal for DJJ Site ITB14-04_CenturyLink.pdf (43 KB) Okalossa County School Board 2nd Amendment signed for DJJ renewal 12 months.pdf (272 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.15 ITB 15-12 LED School Sign & Replacement of Electronic Message Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : See attached tabulation for specific funding per school Recommended Action : Motion to approve the committee's recommendation to award ITB 15-12 LED School Sign & Replacement of Electronic Message Center to Sign's Galore, Inc. Public Content Request approval of the committee's recommendation to award ITB 15-12 LED School Sign & Replacement of Electronic Message Center to Signs Galore, Inc. The award covers work to be done at two (2) schools, a new LED sign at Baker School in the amount of $28,484.00; and replacement of the electronic message center at Shoal River Middle School in the amount of $13,480.00. See attached tabulation for specific funding per school. A copy of the award tabulation is attached. For additional information regarding the project at Baker School, please contact Michael Martello, Principal at (850) 689-7279. For additional information regarding the project at Shoal River Middle School, please contact Cheree Davis, Principal at (850) 689-7229. File Attachments ITB 15-12 Tabulation.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.16 ITB 15-13 Door Replacement & Repair Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Wide Funding Recommended Action : Motion to approve award of ITB 15-13 Door Replacement & Repair Bid, District wide, effective April 14, 2015 through April 13, 2020, based on fixed pricing, on an as needed basis. Vendors are Warren Hollow Metal Doors & Frames, Inc., Primary, and D.L Curtis Construction, Inc., Secondary. Public Content Request approval of committee's award of ITB 15-13 Door Replacement & Repair Bid, District wide, effective April 14, 2015 through April 13, 2020, based on fixed pricing, on an as needed basis. Vendors are Warren Hollow Metal Doors & Frames, Inc., Primary and D.L Curtis Construction, Inc., Secondary. Funding will be paid from District funds. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB 15-13.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.17 ITB 15-16 Asphalt Paving, Striping, Curbing, and Sidewalks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Capital Projects, as Funding is Available Recommended Action : Motion to approve the award of ITB 15-16 Asphalt Paving, Striping, Curbing and Sidewalks, District-wide, effective April 14, 2015 through April 13, 2018, based on fixed pricing, on an as  needed basis. Vendors are Helms Contracting, LLC as Primary, and Curtis Remodeling, Inc., as Secondary. Public Content Request approval of the committee's award of ITB 15-16 Asphalt Paving, Striping, Curbing and Sidewalks, based on fixed prices, and will be used on an as needed basis. The Primary vendor for Groups 1-4 is Helms Contracting, LLC and the Secondary vendor for Groups 1-4 is Curtis Remodeling, Inc. The is a three (3) year contract, effective April 14, 2015 through April 13, 2018. Funding will be paid from District Capital Projects as available. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 833-7159. File Attachments ITB 15-16_TAB.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.18 Tag-on Bid Purchase Over $25,000: International Restaurant Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,447.20 Budgeted : Yes Budget Source : Federal Funds, Project 3510, Sodexo Exclusions Recommended Action : Motion to approve the purchase of kitchen equipment from International Restaurant Distributors in the amount of $74,447.20 for Baker School, Crestview High School and Destin Elementary School. Public Content Request approval of the purchase of kitchen equipment from International Restaurant Distributors in the amount of $74,447.20 for Baker School, Crestview High School and Destin Middle School through previously approved tag-on bid #1415-2 Catalog Discount Bid/School Board of Desoto County, FL, which was approved by our School Board 10/27/14. Funding will be paid from Federal Funds, Project 3510, Sodexo Exclusions. A copy of the quote is attached. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments INTERNATIONAL RESTAURANT DISTRIBUTORS.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,228.00 Budgeted : Yes Budget Source : Capital Funds, Project 2333 District Wide Chiller/Boiler Service Recommended Action : Motion to approve the purchase in the amount of $40,228 from Trane through tag-on bid #TCPN R5045 for the repair of the chiller  compressor at Crestview High School. Public Content Request approval of the purchase in the amount of $40,228 from Trane through tag-on bid #TCPN R5045, which was previously approved by the School Board on 12/11/2006. The quote is for the repair of the chiller compressor at Crestview High School. Funds will be paid form Capital Funds, Project 2333, District Wide Chiller/Boiler Service. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TRANE QUOTE.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $25,000: D.C. Jaeger,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $91,725.00 Budgeted : Yes Budget Source : Florida Legislature Appropriation-Northwest Florida Manufacturers Council-Project 5078 Recommended Action : Motion to approve the purchase of High School Common Lab Equipment (Article 3, Deliverable 2) in the amount of $91,725.00 in conjunction with the Northwest Florida Manufacturing Council Agreement, which was approved by the School Board March 9, 2015. The vendor is D.C. Jaeger. Public Content Request approval of the purchase of High School Common Lab Equipment (Article 3, Deliverable 2) in the amount of $91,725.00 in conjunction with the Northwest Florida Manufacturing Council Agreement, which was School Board approved March 9, 2015. The vendor is D.C. Jaeger. This purchase is exempt under 6A-1.012 (11)(b). Funding will be provided by Florida Legislature Appropriation-Northwest Florida Manufacturers Council-Project 5078. Copies of the quote and Sole Source letter are attached. For additional information, please contact Patti Bonezzi, Program Director, Career & Technical Education at (850) 833-5876. File Attachments JAEGER QUOTES.pdf (232 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.21 Exempted Purchase: Edgenuity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $459,000.00 Budgeted : Yes Budget Source : General Funds, Project 7110 SAI - Education Options Recommended Action : Motion to approve the purchase of a three (3) year contract from Edgenuity in the amount of $459,000 to provide unlimited Virtual Classroom and Web Administrator Site licenses for  all 6-12 sites and courses. The contract will be paid in three (3) annual payments of $153,000. Public Content Request approval of the purchase of a three (3) year contract from Edgenuity in the amount of $459,000 to provide unlimited Virtual Classroom and Web Administrator Site licenses for all 6-12 sites and courses. The contract will be paid in three (3) annual payments of $153,000. Year one (1) paid from FY15-16 funds, year two (2) paid from FY 16-17 funds, and year three (3) paid from FY 17-18 funds. Funding will be paid from general funds, project 7110 SAI Education Options.The purchase is exempt through 6A-1.012(11)(b). The contract is effective 7/1/2015 through 6/30/2018. A copy of the quote is attached. For additional information, please contact Steve Horton, Assistant Superintendent, Information Systems at (850) 689-7184. File Attachments EDGENUITY.pdf (189 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.22 RFP 15-01 Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation to enter into contract negotiations with the highest ranked respondent, The Nutrition Group. Public Content Request approval of the committee's recommendation to enter into contract negotiations with the highest ranked respondent, The Nutrition Group. After receiving presentations and committee discussion the committee members individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes. The committee's final rankings are as follows: 1) The Nutrition Group 2) Southwest Foodservice Excellence, LLC 3) Sodexo America The committee's recommendation is to enter into contract negotiations with the highest ranked respondent, The Nutrition Group. Copies of the Evaluation Committee Recommendation, and committee meeting minutes are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 301-3020. File Attachments RFP 15-01 Committee Meeting Minutes 9-18-2014.pdf (504 KB) RFP15-01_Committee Recommendation.pdf (17 KB) RFP 15-01 Committee Meeting Minutes 9-25-2014.pdf (363 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.23 Professional Development Services Agreement between the School Board of Okaloosa County and Northwest Florida State College for the Florida Standards Training modules, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,000.00 Budgeted : Yes Budget Source : Contract through Northwest Florida State College and the Florida Standards Training Grant #211408, RTTT Recommended Action : Motion to approve the Professional Development Services Agreement between the School Board of Okaloosa County and Northwest Florida State College for the Florida Standards Training modules. Public Content Professional Services Contract between Northwest Florida State College and Okaloosa County School Board for delivery of professional development services under the Florida Standards Training Grant, #211408, RTTT. File Attachments Prof Dev Svs Agrmt Okaloosa Co SD.pdf (1,677 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.24 Extended School Year Program for 2015 for Exceptional Student Education students, presented by Melody Sommer, Program Director, Execptional Student Education, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : Yes Dollar Amount : $255,000.00 Budgeted : Yes Budget Source : Project 3151 Recommended Action : Motion to approve the Extended School Year Program for 2015 for Exceptional Student Education students. Public Content The attached is the schedule for the 2015 Extended School Year Program. This program provides services as specified by Individual Education Plans for eligible students. File Attachments ESY Schedule 2015.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.25 Request Permission to Reallocate Funds for the Purchase of School Restroom Hand Dryers presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Recommended Action : Motion to approve the reallocation of funds for the purchase of school hand dryers. Public Content The Okaloosa County School Board on July 14, 2014, approved an allocation of $101,190.00 for the purchase of riding floor machines and walk-behind scrubbers for the Custodial Services Department. Through a competitive bid process better pricing was acquired than originally quoted leaving a remaining unspent balance of $18,086.48 in the project. The Custodial Services Department would like to reallocate the remaining balance to the purchase of the Xlerator hand dryers for gang restrooms throughout the school district. If approved, approximately 42 hand dryers will be purchased and installed. File Attachments Locations for hand dryers.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.26 Sale and Disposal of Surplus Property, presented by Steve Bolton Program Director for Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Recommended Action : Motion to approve the sale and disposal of surplus property listed on the fixed  assests roster dated March 31, 2015. Public Content Approval is requested for the sale and disposal of the surplus property listed on the attached Fixed Assets for 9914 (Surplus) document dated March 31, 2015. File Attachments Surplus list 3-31-15.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.27 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments April 13, 2015 Instructional Board Report.pdf (96 KB) April 13, 2015 Ed Support Board Report.pdf (47 KB) Substitute New Hires Board Report 04-13-2015.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.28 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human  Resources, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsApril13th2015.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.29 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of  Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.30 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Donna Bartolo, Certification & Evaluation, 4.5 hours Crystal Hollingsworth, Mary Esther Elementary, 12 hours Randolph Joyce, Shoal River Middle, 22.5 hours Bibiana Lough, Transportation, 40 hours Jill Parker, Florosa Elementary, 11.25 hours Cornelia Rodas-Cabrera, Silver Sands, 7.5 hours Dorinda Stewart, Silver Sands, 30 hours Tracy Teusch, Elliott Point Elementary, 7.5 hours Jessica West, Lewis School, 7.5 hours Margaret, Wolthers, Silver Sands, 6.25 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.31 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of employee EID#107719 Suspension of employee EID#102636 Suspension of employee EID#106904 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.32 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.33 FLDOE Digital Learning Grant Application, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : Yes Dollar Amount : $333,368.10 Budgeted : Yes Budget Source : FLDOE Digital Learning Grant Recommended Action : Motion to approve the FLDOE Digital Learning Grant Application. File Attachments FDOE Letter to Superintendent.pdf (289 KB) Digital Learning Technology Grant - District Allocations.pdf (329 KB) Agenda - Digital Learning Support - 4-6-15.pdf (1,313 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.34 Financial Memorandum of Agreement between the School Board of Okaloosa County and Northwest Florida State College AmeriCorps NWF Environmental Stewards, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,900.00 Recommended Action : Motion to approve the Financial Memorandum of Agreement between the School Board of Okaloosa County and Northwest Florida State College AmeriCorps  NWF Environmental Stewards in the amount of $45,900.00. Public Content Northwest Florida State College AmeriCorps NWF Environmental Stewards will be submitting a grant proposal for the 2015-2016 program year. Seventeen (17) Okaloosa County schools have committed to participation in the Grasses in Classes environmental curriculum as part of the grant proposal. The Financial Memorandum of Agreement establishes a cash match of $45,900.00 or $2,700.00 for each participating school to assist in supporting members and program costs for implementation of the curriculum. Each school will also provide outside space for the placement of nurseries. This space (approx. 200 sq. ft.) will be used as an in-kind match at each participating school. File Attachments NWF Environmental Stewards Financial MOA.pdf (677 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.35 Process for Parental Objection to Adoption of Instructional Materials, presented by Marcus  Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Process for Parental Objection to Adoption of Instructional Materials. Public Content Request approval of the instructional materials appeals process. File Attachments Process for Parental Objection to Instructional Materials.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 13, 2015 - Regular Meeting Type : Action 8. Discussion Agenda Subject : 8.2 Deleted - Algebra 2 and Geometry Textbook Adoption, presented by Debbie Davis, Math Specialist and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve the adoption of Algebra 2 and Geometry Textbooks. Public Content In June of 2014, a recommendation was sent to the OCSD School Board to adopt secondary math textbooks to use in middle school math courses and Algebra 1 courses. Additionally, both the textbook committee and school-vote processes were completed at the high school level for upper level math courses. Books were chosen for Algebra 2, Algebra 2 Honors, and Geometry, and Geometry Honors; however, a recommendation to adopt these courses was not sent to the school board at that time. Two factors weighed into this decision. The district did not have funds to purchase materials for Algebra 2, Algebra 2 Honors, Geometry, and Geometry Honors, and the state-level adoption process was in delay for these courses. A finalized list of mathematics instructional materials was posted to the Florida Department of Education Instructional Materials website on December 18, 2014. In March of 2015, a survey was sent to the teachers of Algebra 2, Algebra 2 Honors, Geometry, and Geometry Honors to confirm a need and desire to adopt the materials voted upon in March 2014. The survey results supported the 2014 committee recommendation to adopt the voted upon textbooks for these courses. At this time, the committee is requesting that the School Board adopt the following materials at the April 13, 2015 School Board Meeting. As per 1006.28 of Florida School Law, the public must have an opportunity to comment on the recommended instructional materials at the April 13 meeting. The public must also be able to access the materials through the district website at least 20 days prior to the April 13 meeting. The online preview was posted on March 20. In an effort to go above and beyond the minimum requirements, the committee has scheduled a Question and Answer Session with the publishers on April 8 in the Niceville Complex Training Room from 4pm to 6pm. This meeting is open to the public and notification is posted on the district website. Print copies of student texts are also available at the Office of Curriculum and Instruction located in the Niceville Complex. The public may review them by contacting Debbie Davis.Please see the attached document for more information. File Attachments Algebra 2 and Geometry Textbook Adoption Letter 2015.pdf (109 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.1 Proposal for Professional Services from Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order No. 10, for Roof Replacement Projects at Ruckel Middle School and the Heavy Equipment Shop at the South Transportation Facility, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : Yes Dollar Amount : $4,350.00 Budgeted : Yes Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 10, Ruckel Middle School Locker Hall Building Roof Replacement and Heavy Equipment Shop Roof Replacement, amount not to exceed $4,350.00. Public Content Approval is requested to approve the Faithful + Gould Authorization for Professional Services in the amount of $4,350.00 to review the proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP for Program 5, Task Order #10, for Ruckel Middle School Locker Hall Building Roof Replacement and the Heavy Equipment Shop Roof Replacement at the South Transportation Facility. File Attachments Faithful+Gould Professional Services Agrmt- Prog 5, TO#10.pdf (67 KB) Motion & Voting Motion to approve the Authorization for Professional Services from Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 10, Ruckel Middle School Locker Hall Building Roof Replacement and Heavy Equipment Shop Roof Replacement, amount not to exceed $4,350.00. Motion by Lamar White, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 9. Construction Program/Owner's Representative's Business Subject : 9.2 Shared Savings - Jacobs/ L-3 Capital Outlay Program 4 Task Orders 11, 16, 20 & 23, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : Yes Dollar Amount : $312,511.08 Budgeted : No Budget Source : Capital Outlay Fund Recommended Action : Motion to approve the shared savings for Jacobs/L-3 Capital Outlay Program 4 Task Orders 11, 16, 20 & 23 in the amount of $208,340.72 to Jacobs/L-3; $312,511.08 to the District; and authorization to use the District's portion to partially fund proposed Roof Replacement at Ruckel Middle School and Transportation South Facility. Public Content Jacobs/L-3 Task Order Change Order Shared Savings Amount - 40% 11 006 $23,162.33 16 002 96,620.84 20 001 39,638.30 23 002 48,919.25 Total $208,340.72 Finance has reviewed the proposed shared savings and agrees with the amounts. The District's portion of shared savings will be used to partially fund the proposed Roof Replacement at Ruckel Middle School and Transportation South Facility, Program 5 Task Order 11,16,20 & 23. File Attachments Shared Savings Program 4 TO 11-16-20-23 - 04-01-15.pdf (179 KB) Motion & Voting Motion to approve the shared savings for Jacobs/L-3 Capital Outlay Program 4 Task Orders 11, 16, 20 & 23 in the amount of $208,340.72 to Jacobs/L-3; $312,511.08 to the District; and authorization to use the District's portion to partially fund proposed Roof Replacement at Ruckel Middle School and Transportation South Facility. Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 2-08, Additional security cameras at Edge Elementary School, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : No Dollar Amount : $9,717.00 Budgeted : No Budget Source :  Board member discretionary funds. Recommended Action : Motion to approve Task Order No. 2-08 for additional security cameras at Edge Elementary School in the amount of $9,717.00. Public Content Provide and install 6 additional Bosch security cameras at Edge Elementary School. File Attachments Task Order 2-08 Edge Security Camera.pdf (224 KB) Motion & Voting Motion to approve Task Order No. 2-08 for additional security cameras at Edge Elementary School in the amount of $9,717.00. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 13, 2015 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 13, 2015 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out of State Student Trip Requests, approved by the Superintendent. Meeting : Apr 13, 2015 - Regular Meeting Type : Information Public Content Out of State Student Trip Requests, approved by the Superintendent. File Attachments 4.13.2015.pdf (146 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Apr 13, 2015 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for adoption of a revised job description for Athletic Director, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action Recommended Action : Motion to approve the revised job description for Athletic Director. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Athletic Director. The job description has been updated to reflect the administrative duties and pay scale changes that took place in the 1997-1998 negotiations moving Athletic Directors to the non- bargaining unit. File Attachments Athletic Director-redlined.pdf (57 KB) Motion & Voting Motion to approve the revised job description for Athletic Director. Motion by Melissa Thrush, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Apr 13, 2015 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearings Meeting : Apr 13, 2015 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on April 9, 2015, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, these hearings may be closed to the press and public at the request of the parents of the affected students. 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Apr 13, 2015 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on April 9, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing Meeting : Apr 13, 2015 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 13, 2015, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revised Job Description for Athletic Director Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Apr 13, 2015 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.