Okaloosa County School Board — Regular Meeting, April 13, 2015 — reading text

operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of February 2015: General Fund $96,610.80 Debt Service Funds 0.00 Capital Projects Funds 4,986.34 Other Special Revenue Funds - Federal (12,628.32) Other Special Revenue Funds - Food Service 1,796.76 Total - All Funds $90,765.58 File Attachments !B-A 6 - Feb 2015.pdf (1,168 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,686.98 Budgeted : Yes Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-13-15.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register for February 2015, totaling $23,290,341.96; and Bank Transfers for February 2015, totaling $13,285,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,290,341.96 and Bank Transfers in the amount of $13,285,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for February 2015, totaling $23,290,341.96; and Bank Transfers for February 2015, totaling $13,285,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - February 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : Yes Dollar Amount : $41,048.08 Budgeted : No Budget Source : Donation Recommended Action : Motion to approve donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - April 13, 2015.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.11 Payroll Calendars for 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting :  Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Payroll Calendars for 2015-2016. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.� Fiscal Year 2015-2016 payroll calendars are based on the school calendar which was approved by the School Board at the January 26, 2015 School Board Meeting. File Attachments DRAFT Payroll Calendars 2015-2016.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.12 Letter of Engagement between the School Board of Okaloosa County and State of Florida, Auditor General, for the Okaloosa County District School Board Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 13, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 13, 2015 Absolute Date : Apr 13, 2015 Fiscal Impact : No Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and State of Florida, Auditor General, for the Okaloosa County District School Board Financial, Operational, and Federal Single Audit for the Fiscal Year Ended June 30, 2015 Public Content Financial audits by the Auditor General, State of Florida, of District School Boards are audited on a three-year rotational cycle. Pursuant to Section 11.45(2)(e), Florida Statutes, the Auditor General has scheduled a financial audit of the Okaloosa County District School Board for the fiscal year ending June 30, 2015. The letter of engagement explains the terms of the agreement with respect to management’s responsibilities for the financial statement and accompanying information, the Auditor General’s responsibility for the audit, and other matters related to this districts audit. File Attachments SIGNED Engagement Letter