Okaloosa County BOCC — December 2, 2014 — Oct. 7, 2014 — reading text

criteria for Type-1l amendments are specified ain the Comprehensive Plan, Administration Elament, Policy 2.iS. Mo. Kampert expounded on the functional relationship of the subject property to other more densely or intensely designated or developed lands; the consistent character of the proposed density established by the outward growth of the City of Orestview. He said hecausea there is no mistake in the plan, the October 7, 2014 ~G~ Minute Book 72, Page 6 Okaloosa County Hoard of County Commissioners justification for the amendment is demonstrated by an aerial photograph which shows existing subdivisions south of I-10 are substantially built out. e The amendment site is located within the Eglin North Encroachment Zone which necessitates review and comment by the county’s military representative. The site is not within the critical approaches or accident potential zones associated with Camp Rudder as identified in the Eglin Joint Land Use Study. e The applicant provided a letter dated January 23, 2014, from a local realtor indicating a need for building lots in the .25 acre to .35 acre size in the area south of I-10. Attached to the letter is data from market Graphics Southeast which shows demand for new homes in market area MG 23 which is North Okaloosa County. However, according to department records there have been 76 new subdivisions approved in the MG 23 area from 2004-2013 with a total of 5,506 building lots. e The Board approved this amendment for transmittal for state agency review on July 1, 2014. No objections were raised by an agency as a result of review. Mr. Kampert stated the Planning Commission voted unanimously to recommend approval at a public hearing held June 12, 2014. There were no comments from the public or from the military representative. He said staff has no objection to the proposed amendment. Questions were posed by the commissioners about the road serving the property, traffic concurrency, and the impact on the school system. Mr. Boyles noted there are challenges to be faced regarding the landfill and borrow pits in the area. He then made motion, seconded by Mr. Harris, to approve the requested amendment to the FLUM designation as advertised. 5 yeas. ORDINANCE NO. 14-14 PUBLIC SAFETY - OKALOOSA ISLAND FIRE DISTRICT INTERLOCAL AGREEMENT Mr. Windes reported this item has been removed = from consideration. October 7, 2014 -7T- Minute Book 72, Page 7 Okaloosa County Board of County Commissioners WATER & SEWER - USING CIP FUNDS “FREED UP” BY GRANT IN LIEU OF A RATE ADJUSTMENT Mr. Jeff Littrell, Water & Sewer System Director, stated staff does not believe use of CIP funds freed up by grant money in lieu of the scheduled October 1 rate adjustment is appropriate. He said grant funds are always projects specific and diverting a large number of dollars into the rate model in lieu of the revenue from the scheduled FY 2015 rate adjustment is problematic. Mr. Littell said he believes it is critical that the department always use grant opportunities to increase the funding to address the critically-aging infrastructure issues. He reiterated the intent of grants for capital projects is not to divert funds from infrastructure projects to operations and maintenance (O&M) expenses. Mr. Littrell stated staff strongly recommends that windfall grant opportunities for Water & Sewer be used for aging infrastructure projects. Mr. Parisot stated in 2011 when the five-year rate structure was approved (Ordinance No. 11-12), the commissioners, “three of whom are still sitting on the Board,” made a commitment to rate users that the rate structure would be reviewed each year as part of the budget input. He said that part of the budget was not done and now the department says use of those freed-up grant funds to reduce the rate is inappropriate. Mr. Parisot stated the commissioners owe it to the customers to review this, saying they are accountable when they make commitments. Continuing, Mr. Parisot was of the opinion the annual analysis in September was poorly done. He said the rate structure was not included as part of the agenda item and he still does not know the impact. Mr. Parisot told the department head he must give the Board an opportunity to look at the impacts. Mr. Boyles asked Mr. Parisot exactly what he was looking for in the analysis he requested. Mr. Parisot answered he has not seen the document prepared by Burton and Associates (consultant). He also stated that previously the Board waived rate increases for FY 2010 and FY 2011. Mr. Boyles stated the idea of seeking grant funds is not to offset the O&M costs of our program. He said grant funds should be used to accelerate the capital projects. Mr. Boyles stated the five-year plan is for advance planning and not an annual knee-jerk process. He added that he has heard no comments from the citizens on the rates. October 7, 2014 -8- Minute Book 72, Page 8 Okaloosa County Board of County Commissioners Mr. Harris said an assessment every year is a compelling argument but he feels grants should be used for their designated purpose and not to play a shell game. He stated he agrees with Mr. Boyles and does not feel any action is needed. Mr. Amunds commented about the department head walking the hall to discuss most items and feels he should let the commissioners know how well the five-year plan is doing. He said integrity is important and he understands what Mr. Parisot is saying; however, he feels a grant given for a specific reason should be used for that purpose. Mr. Littrell stated staff prepares a Revenue Sufficiency Analysis each year. He advised the consultant comes in and it is reviewed with staff. Mr. Littrell said the budget is prepared each year with the understanding this analysis is performed. Mr. Windes stated the consensus of the Board is to take no action. WATER & SEWER - FDEP GRANT AGREEMENT FOR OKALOOSA ISLAND/WRIGHT AREA GRAVITY SEWER REHAB PROJECT Mr. Littrell stated this project was made available by a line item appropriation by the Legislature. It is a Florida Department of Environmental Protection (FDEP) grant in the amount of $450,000 for the Okaloosa Island/Wright Area Gravity Sewer Rehabilitation Project. Mr. Amunds made motion, seconded by Mr. Boyles, to authorize the Chairman to execute the grant documents. 5 yeas. PURCHASING - RECOMMENDATION TO AWARD BID FOR TANGLEWOOD/ OVERBROOK STORMWATER IMPROVEMENT PROJECT Mrs. Zan Fedorak, Purchasing Manager, stated three bids were received on September 11, 2014, for the Tanglewood/Overbrook Stormwater Improvement Project. Staff recommends the bid be awarded to the low bidder, H&T Contractors, with a bid of $401,621.50. Mr. Harris made motion, seconded by Mr. Amunds, to award the bid to H&T Contractors. 5 yeas. October 7, 2014 -9- Minute Book 72, Page 9 Okaloosa County Board of County Commissioners PURCHASING -~ APPROVAL TO NEGOTIATE CONTRACT FOR ARCHITECTURAL, ENGINEERING & AVIATION PLANNING SERVICES Mrs. Fedorak stated three propogals were received for architectural, engineering and aviation planning services. She gaid the Airports Department has requested contracts be awarded to the top two propoesers. Mra, Fedorak advised the two torn- ranked firms were Michael Baker and RS&H. She requested appreval to negotiate contracts. Mr. Parisoh made motion, seconded by Mr. Boyles, to authorize negotiations with Michael Baker and RS&H for the subject services. 4& yeaa. TOURTST DEVELOPMENT ~ TDC CHAIRMAN & VICE CHATRMAN FOR FY 2015 Mr. Eq Schroeder, Tourist Development Department (TDD) Directer, stated the Tourist Development Council (TDC) voted at its September 18 meeting to reappoint Dale Peterson and Tom Rice as Chairman and Vice Chairman, respectively, for Fiscal Year 2015. The TDD Operations & Procedures Manual makes provision for the Board to @eercisé an option to desiaqnate the Chairman and Vice Chairman of the TDC, He said if the commissionerae approve the appointments, no action is necessary by the Board. Mr. Windes asked if the Board desires to take an action. There WAS TO resporise. TOURIST DEVELOPMENT - LIFEGUARD INTERLOCAL AGREEMENT WITH DESTIN PIRE CONTROL DISTRICT Mr, Schroeder requested renewal of the interlocal agreement with the Destin Fire Control District for beach safety and lifeguard services. The amount budgeted for FY 2014-15 is $519,157. Mr, Harris made motion, seconded by Mr. Boyles, to approve the renewal of the agreement and to authorize the Chairman to execute game. 5 yeas. TOURIST DEVELOPMENT - SPECTAL EVENT AND SPONSORSHIP FUNDING Mr, Windes advised this item has been removed from the agenda. ATRPORTS - TWO PDOT SUPPLEMENTAL JOINT PARTICIPATION AGREEMENTS AND SIGNATURE RESOLUTIONS Mr. Sunil Harman, Alrports Director, requested approval of two FDOT Supplemental Joint Participation Agreements (FPAg): October 7, 2014 ~16- Minute Book 72, Page i Okalcosa County Board of County Commissioners 2. Amendment #1 to JPA #ARE15 renaming the project to provide for replacement of two boarding ramps with two passenger loading bridges at Northwest Florida Regional Airport 2. Amendment #1 to JPA #AREOS renaming the project to provide for replacement of the access control system at Northwest Florida Regional Airport Mr. Amunds made motion, seconded by Mr. Boyles, to approve the two supplemental JPAs and accompanying resolutions and to authorize the Chairman to execute same. 5 yeas, RESOLUTION NO. 14-184 (ARES) RESOLUTION NO. 14-185 (AREOS) AIRPORTS - REJECT BIDS FOR CONSTRUCTION OF DESTIN AIRPORT AIR TRAFFIC CONTROL TOWER AND REBID Mr. Hayman vequested the current bids for the Air Traffic control Tower at the Destin Airport be rejected and be rebid. He cited mathematical discrepancies in all three bids as the reason for rejecting the bids. He stated that a FLUM amendment is also needed for the tower site. Mr. Harris made motion, seconded by Mr. Amunds, to approve the department head's recommendation to reject all bids and rebid. 5 yeas. AIRPORTS - REQUEST TO SOLICT BIDS FOR CONSTRUCITON OF THE AIRCRAFT RESCUE AND FIRE FIGHTING FACILITY ON EAFE Mr. Harman requested approval to solicit bids for the construction of the Aircraft Rescue and Fire Fighting Facility {ARFF) on Northwest Florida Regional Airport. Base utilities servicing the proposed location were insufficient and the project architectural engineering firm had to revise the plans and specifications, Although the Board approved the award of the contract for this project to Birkshire, Inc. in December 2013, there were concerns about the low bidder’s ability to perform and deliver the project on schedule. Mr. Harman said they did not feel it was in the best interest of the county to issue a Notice to Proceed but instead to rebid the project. Mr. Harris made motion, seconded by Mr. Parisot, to approve the recommendation of the department head and to advertise for bide on this project. 5 yeas. October 7, 2014 -al- Minute Book 72, Page 11 Okaloosa County Board of County Commissioners GROWTH MANAGEMENT ~ LETTERS TO CITIES REGARDING PUBLIC TRANSPORTATION FOUNDING Mr, Elliok Kampeart, Growth Management Director, stated this item has heen pulled to allow for legal review. IROWTH MANAGEMENT - AT&T WIRELESS TOWRR SITE ON LEE COOK ROAD IN Me. Kampert requested consideration of a request submitted by Baker, Donelson, Bearman, Caldwell & Berkowitz, PR for a4 proposeg 180-fook nunications tower on Lee Cook Road in Baker. He remarked the department has actually received telephone calls in support of the proposed tower because cellular phone reception is so poor. Mr, Harris made motion to Approve. Mr. Haxrxsis withdrew his motion because the subtect item is im Mr. Boyles’ district. Mr. Boyles’ made motion, seconded by Mr. Harris, toa approve the poropesed tower project. x 5 yeas. GROWTH MANAGEMENT -~ AMENDMENT NO. 2 TO OCT AGREEMENT #003-0927~- GM Mr. Kampert requested poroval of Amendment No. 2 to Okaloosa County Transit (OCT) agreement