Okaloosa County School Board — Regular Meeting, July 8, 2019 — reading text

Jul 08, 2019 Absolute Date : Jul 08, 2019 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9015-9015 General Fund Recommended Action : Motion to approve Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C. to audit School Internal Funds for Year Ended June 30, 2019. Public Content On May 22, 2017, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram, L.L.C. to perform the School Internal Funds Audit for fiscal years 2016-2017 through 2020-2021 based on the Request for Proposal (RFP 17-02) issued in fiscal year 2016-2017. A motion to engage the professional auditing services of Carr, Riggs & Ingram, L.L.C., for Fiscal Year Ending June 30, 2019 is requested. The fee remains at $70,000, consistent with previous years, and will be delivered to the School Board no later than October 31, 2019. File Attachments Okaloosa School District Internal Funds Engagement Letter.pdf (261 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Megan Warman Driver Education Safety Program - School District's Proposed Budget from Revenue Share, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 8, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jul 08, 2019 Absolute Date : Jul 08, 2019 Fiscal Impact : Yes Dollar Amount : $154,296.00 Budgeted : No Budget Source : Megan Warman Driver Education Safety Program Recommended Action : Motion to approve the School District's proposed budget from Revenue Share, in the amount of $154,296.00. Public Content Florida Statute 318.1215, Dori Slosberg Driver Education Safety Act, authorizes a $5 Civil Traffic Penalty to be assessed on each traffic ticket to fund Driver Education Programs. Florida Statute 318.1215 states the following: Notwithstanding the provisions of s. 318.121, a Board of County Commissioners may require, by ordinance, that the Clerk of the Court collect an additional $5 with each civil traffic penalty, which shall be used to fund driver education programs in public and nonpublic schools. The ordinance shall provide for the board of county commissioners to administer the funds, which shall be used for enhancement, and not replacement, of driver education program funds. The funds shall be used for direct educational expenses and shall not be used for administration. Each driver education program receiving funds pursuant to this section shall require that a minimum of 30 percent of a student's time in the program be behind-the-wheel training. This section may be cited as the "Dori Slosberg Driver Education Safety Act." The Board of County Commissioner's enacted a county ordinance directing that a special penalty of $5 be assessed against all non- criminal traffic citations issued in the county. The district's available balance as of June 26, 2019 is $196,351. Attached is the District's proposed budget for fiscal year 2019-2020 along with the intended use of those funds. File Attachments Board Attachment.pdf (919 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 ITB 19-11 Renovations to Pryor Middle School and Crestview High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,413.00 Budgeted : Yes Budget Source : General Funds, Project 9007 Facilities Planning Recommended Action : Motion to approve the committee's recommendation to award ITB 19-11 Renovations to Pryor Middle School and Crestview High School to Harold Gaines, LLC in the amount of $29,413.00. Public Content Request approval of the committee's recommendation to award ITB 19-11 Renovations to Pryor MS and Crestview HS to Harold Gaines, LLC in the amount of $29,413.00. Funds will be paid from General Funds, Project 9007 Facilities Planning. Attached are copies of the bid and award tabulation. For additional information, please contact April Branscome, Program Director, Career & Technical Education at (850) 833-5852. File Attachments ITB 19-11.pdf (3,117 KB) ITB_ 19-11 TAB.PDF (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 ITB 19-12 Radios, Repeaters and Accessories for Portable and Two-way Use, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Outlay Project Recommended Action : Motion to approve the committee's recommendation to award ITB 19-12 Radios, Repeaters and Accessories for Portable and Two-way Use to Mobile Communications based on fixed pricing, effective July 8, 2019 through July 7, 2020. Public Content Request approval of the committee's recommendation to award ITB 19-12 Radios, Repeaters and Accessories for Portable and Two-way Use to Mobile Communications based on fixed pricing. Funds will be paid from Capital Outlay Project. Attached are copies of the award tabulation, ITB 19-12 and Addendum. For additional information, please contact Eric Mitchell, Director, IT/MIS at (850) 689-7184. File Attachments ITB 19-12.pdf (1,139 KB) ITB 19-12 Addendum.pdf (158 KB) ITB 19-12_TAB.pdf (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Renewal of Tag-On Bid: RFP 71- 1/15 Commodity Processing Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 8, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve renewing Tag-On Bid RFP 71-1/15 Commodity Processing Services through Collier County Public