Okaloosa County School Board — Workshop Meeting, July 22, 2024 — reading text

Monday, July 22, 2024 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/o/ocsd/page/2024-school-board-meetings *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 22, 2024 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Added item 7.31 Reduction of Self-Insured Medical Employee Contributions, at the request of July Perry, Chief Financial Officer; added item 7.32 RFQ 25-06 Summit K12, at the request of Dr. Anita Choice, Program Director, Student Support Services. 4. Administrative Personnel Appointments Subject : 4.1 Appointment of Assistant Principal I (12 Month), Niceville High School, recommended by the Superintendent for approval. Meeting : Jul 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Assistant Principal I (12 Month), Niceville High School. 4. Administrative Personnel Appointments Subject : 4.2 Appointment of Principal, Silver Sands School, recommended by the  Superintendent for approval. Meeting : Jul 22, 2024 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Silver Sands School. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Jul 22, 2024 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for June 2024, presented by Julie Perry, Chief Financial Officer Meeting : Jul 22, 2024 - Workshop Meeting Type : Report Public Content In-County Travel paid for June 2024, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel Summary 07.22.2024.pdf (70 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for June 2024, presented by Julie Perry, Chief Financial Officer Meeting : Jul 22, 2024 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for June 2024, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel Summary 07.22.2024.pdf (69 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 22, 2024 - Workshop Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the fourth quarter of fiscal year 2023-2024 (April 2024 through June 2024) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. under the $10000 Quarter 4 School FY 23-24.pdf (90 KB) S.A. under the $10000 Quarter 4 Provider FY23-24.pdf (89 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jul 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of July 8, 2024; Minutes of the Regular Meeting of July 8, 2024, recommended by the Superintendent for approval. Meeting : Jul 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of July 8, 2024; Minutes of the Regular Meeting of July 8, 2024. File Attachments 7-8-2024 Workshop - DRAFT.pdf (76 KB) 7-8-2024 Meeting - DRAFT.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 22, 2024 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 07.22.2024.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 School Donations, presented by Julie Perry, Chief Financial Officer,  and recommended by the Superintendent for approval. Meeting : Jul 22, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,440.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2024-07-22.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Payroll Warrant Register and Accounts Payable Warrant Register totaling $66,697,086.50; Self-Health Insurance Claims and Fees totaling