Okaloosa County School Board — Regular Meeting, April 11, 2022 — reading text

Supplement Grid - Discretionary Budget for Fiscal Year 2022-2023. Public Content In fiscal year 2014-2015, the School Board approved a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model." The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2022-2023 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2022-2023 which will be presented to the School Board in July 2022. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level. Any variations are noted at the bottom of the grid. File Attachments School Staffing Grid FY 2023 - School Board 2022-04-11.pdf (96 KB) School Staffing Grid Notes FY 2023 - School Board 2022-04-11.pdf (107 KB) Supplements Standard FY 2023 - School Board 2022-04-11.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 ITB 22-14 Band Instruments- District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the committee's recommendation to award ITB 22-14 Band Instruments-District Wide, based on fixed pricing and to be used as needed; $69,562.00 to Coyle Steel Drum Company for the purchase of  instruments for Fort Walton Beach High School, and $825,019.50 to Playground Music for the purchase of all other instruments. Additional instruments not specified at time of bid will be purchased at a fixed percentage discount for the term of the bid. Public Content Request approval of the committee's recommendation to award ITB 22-14 Band Instruments-District Wide, based on fixed pricing and to be used as needed, $69,562.00 to Coyle Steel Drum Company for the purchase of instruments for Fort Walton Beach High School, and $825,019.50 to Playground Music for the purchase of all other instruments. Additional instruments not specified at time of bid will be purchased at a fixed percentage discount for the term of the bid. Funds will be paid from Capital Funds, Project 2393 Band Instrument Replacement. The contract is effective through March 28, 2023, and copies of the award tabulation, and bid documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments ITB 22-14_TAB.pdf (217 KB) ITB 22-14.pdf (1,355 KB) ITB 22-14 Addendum 1.pdf (362 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Renewal with Price Increase for ITB 19-05 Chemicals for Cooling Towers, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the renewal and price increase for ITB 19-05 Chemicals for Cooling Towers, effective through April 22, 2023. Public Content Request approval to renew ITB 19-05 Chemicals for Cooling Towers with a price increase, effective through April 22, 2023. Funds will be paid from Capital Funds, and the contract will be effective through April 22, 2023. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services, at (850) 689-7159. File Attachments ITB 19-05 Renewal and Price Increase.pdf (326 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar  White 8. Consent Agenda Subject : 8.11 Renewal of RFQU 17-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve renewing RFQU 17-01 Construction Cost Engineering Consulting Services, based on Year Five (5) pricing, effective May 29, 2022, through May 28, 2023. Public Content Request approval to renew RFQU 17-01 Construction Cost Engineering Consulting Services with Faithful+Gould, based on Year Five (5) pricing. Funds will be paid from Capital Funds. The contract is effective May 29, 2022, through May 28, 2023, and copies of the renewal documents are attached. For additional information, please contact Bill Smith, Program Director, Facilities, at (850) 689-7890. File Attachments RFQU 17-01 Contract Renewal.pdf (322 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the  Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $32,543.58 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 0322 DW-Roofing Recommended Action : Motion to approve the quote from WTI for roof repairs at Central Maintenance in the amount of