Okaloosa County School Board — Regular Meeting, April 11, 2022

Monday, April 11, 2022 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Dr. Steven Farris, First Baptist Church of Destin Pledge of Allegiance led by Linda Evanchyk *************************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 11, 2022 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 11, 2022 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Item 8.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for office furniture. The requested appropriation amount should be $9,897.06, as reflected on the attached quote. Superintendent’s Human Resources Recommendations: Forgiveness of work day for employees due to inclement weather, April 5, 2022. Motion & Voting Motion to approve the Agenda as amended: Consent Agenda: Item 8.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for office furniture. The requested appropriation amount should be $9,897.06, as reflected on the attached quote. Superintendent’s Human Resources Recommendations: Forgiveness of work day for employees due to inclement weather, April 5, 2022. Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of Ruckel Middle School Cheerleaders, 2022 UCA National Champions, Junior High Game Day Division, presented by Superintendent Chambers. Meeting : Apr 11, 2022 - Regular Meeting Type : Recognition Public Content Recognizing the Ruckel Cheerleaders, 2022 UCA (Universal Cheerleaders Association) National Champions in Junior High Game Day Division. Coaches: Tanya Herndon and Lindsey Williams Grace Walpole Gracie Wilson Jerzie Brooks Rylee Hedges Gigi Sorensen Ansley Thrasher Caroline Brennan Kylie Cook Kendra Buehner Kaycie Constant Bella Poston Logan Williams Brooke Alsleben Zaria Bishop Abbi Ballew Brooklynn White Hannah Vasquez Sarah Gonzalez Loxley Sheldon Erin Stillings File Attachments Ruckel Cheer 2022 Res.pdf (274 KB) 4. Visitors Subject : 4.1 Youth Leadership Council - Implementation of Peer-to-Peer Suicide Prevention, and Financial Literacy, in the schools. Meeting : Apr 11, 2022 - Regular Meeting Type : Information, Presentation Public Content The Youth Leadership Council is a group of Okaloosa County juniors and seniors selected by their school principals who have come together to share ideas and develop solutions to issues that are of concern to them. With the support of County Commissioner Mel Ponder and Superintendent Marcus Chambers, this group has met regularly since May 2021 and has identified issues that have a direct impact on their quality of life. This presentation to the School Board makes two recommendations to the Superintendent and School Board regarding Peer-to-Peer Suicide Prevention and Financial Literacy. For additional information, please contact Steve Horton, 689-7117. File Attachments School Board Presentation - Youth Leadership Council.pdf (867 KB) 4. Visitors Subject : 4.2 Workshop Only: Elaine LaJeunesse, Team Eglin School Liaison Manager - Recognition of the Month of the Military Child Meeting : Apr 11, 2022 - Regular Meeting Type : Presentation Public Content At the Workshop on April 7, Ms. LaJeunesse, Team Eglin's School Liaison Manager, will share information with the School Board and Superintendent about events many of our schools have planned in recognition of the Month of the Military Child. Military students are an important part of the student population in Okaloosa Schools. These students have a unique lifestyle situation mainly due to the service member's deployment. Nationally, the month of April is designated the Month of the Military Child and is characterized by the wearing of purple and following the slogan, "Purple Up!" 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 11, 2022 - Regular Meeting Type : Information 7. Committee and Staff Reports Subject : 7.1 In-County Travel paid for the period of March 10-23, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Apr 11, 2022 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of March 10-23, 2022. File Attachments In-County Travel March 10-23.pdf (23 KB) 7. Committee and Staff Reports Subject : 7.2 Out-of-County Travel paid for the period of March 10-23, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Apr 11, 2022 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 10-23, 2022. File Attachments Out-of-County Travel Mar 10-23.pdf (16 KB) 7. Committee and Staff Reports Subject : 7.3 Quarterly Progress Report of the Sales Tax Citizens' Oversight Committee, presented by Jason Belcher, Committee Chairman Meeting : Apr 11, 2022 - Regular Meeting Type : Information 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearings of March 28, 2022; Minutes of Regular Meeting of March 28, 2022, recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Mar 11, 2022 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of March 28, 2022; Minutes of Regular Meeting of March 28, 2022. File Attachments 3-28-2022 Meeting Minutes-DRAFT.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for classroom flooring in the amount of $20,000.00, presented by Marti Gardner and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $20,000.00 Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for classroom flooring in the amount of $20,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for classroom flooring in the amount of $20,000.00. The remaining cost will be paid by the school. File Attachments Mary Esther 2022 Rooms 321, 315, 311, 309, 609, 608 LVP.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for classroom flooring in the amount of $20,000.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $20,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for classroom flooring in the amount of $20,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Florosa Elementary School for classroom flooring in the amount of $20,000.00. The remaining cost will be paid by Capital Outlay 1.5 Mill funding. File Attachments Florosa 2022 Building 600 LVP 12 Classrooms and Hall.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for office furniture in the amount of $9,897.06, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $9,897.06 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Eglin Elementary School for office furniture in the amount of $9,897.06. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Eglin Elementary School for office furniture in the amount of $9,897.06. File Attachments DOC031722-03172022120125.pdf (1,290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 4-11-22.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-4-11.pdf (412 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2022-2023 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2022-2023. Public Content In fiscal year 2014-2015, the School Board approved a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model." The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2022-2023 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2022-2023 which will be presented to the School Board in July 2022. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level. Any variations are noted at the bottom of the grid. File Attachments School Staffing Grid FY 2023 - School Board 2022-04-11.pdf (96 KB) School Staffing Grid Notes FY 2023 - School Board 2022-04-11.pdf (107 KB) Supplements Standard FY 2023 - School Board 2022-04-11.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 ITB 22-14 Band Instruments- District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the committee's recommendation to award ITB 22-14 Band Instruments-District Wide, based on fixed pricing and to be used as needed; $69,562.00 to Coyle Steel Drum Company for the purchase of  instruments for Fort Walton Beach High School, and $825,019.50 to Playground Music for the purchase of all other instruments. Additional instruments not specified at time of bid will be purchased at a fixed percentage discount for the term of the bid. Public Content Request approval of the committee's recommendation to award ITB 22-14 Band Instruments-District Wide, based on fixed pricing and to be used as needed, $69,562.00 to Coyle Steel Drum Company for the purchase of instruments for Fort Walton Beach High School, and $825,019.50 to Playground Music for the purchase of all other instruments. Additional instruments not specified at time of bid will be purchased at a fixed percentage discount for the term of the bid. Funds will be paid from Capital Funds, Project 2393 Band Instrument Replacement. The contract is effective through March 28, 2023, and copies of the award tabulation, and bid documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments ITB 22-14_TAB.pdf (217 KB) ITB 22-14.pdf (1,355 KB) ITB 22-14 Addendum 1.pdf (362 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Renewal with Price Increase for ITB 19-05 Chemicals for Cooling Towers, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the renewal and price increase for ITB 19-05 Chemicals for Cooling Towers, effective through April 22, 2023. Public Content Request approval to renew ITB 19-05 Chemicals for Cooling Towers with a price increase, effective through April 22, 2023. Funds will be paid from Capital Funds, and the contract will be effective through April 22, 2023. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services, at (850) 689-7159. File Attachments ITB 19-05 Renewal and Price Increase.pdf (326 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar  White 8. Consent Agenda Subject : 8.11 Renewal of RFQU 17-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve renewing RFQU 17-01 Construction Cost Engineering Consulting Services, based on Year Five (5) pricing, effective May 29, 2022, through May 28, 2023. Public Content Request approval to renew RFQU 17-01 Construction Cost Engineering Consulting Services with Faithful+Gould, based on Year Five (5) pricing. Funds will be paid from Capital Funds. The contract is effective May 29, 2022, through May 28, 2023, and copies of the renewal documents are attached. For additional information, please contact Bill Smith, Program Director, Facilities, at (850) 689-7890. File Attachments RFQU 17-01 Contract Renewal.pdf (322 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the  Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $32,543.58 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 0322 DW-Roofing Recommended Action : Motion to approve the quote from WTI for roof repairs at Central Maintenance in the amount of $32,543.58. Public Content Request approval of the quote from WTI for roof repairs at Central Maintenance in the amount of $32,543.58. The purchase will be made through PAEC IFB 21-D. Funds will be paid from Capital Funds (1.5 Mill), Project 0322 DW-Roofing, and a copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE.pdf (705 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: NorthStar Contracting Group, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $52,400.00 Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2313 DW Environmental/IAQ/T&B Recommended Action : Motion to approve the purchase of Asbestos Abatement from NorthStar Contracting Group, Inc. for seven (7) classrooms at Elliott Point ES in the amount of $52,400.00. Public Content Request approval of the Asbestos Abatement from NorthStar Contracting Group, Inc. for seven (7) classrooms at Elliott Point ES in the amount of $52,400.00. The purchase is made through Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services, School District of Escambia County. Funds will be paid from Capital Funds (1.5 Mill), Project 2313 DW Environmental/IAQ/T&B, and a copy of the proposal is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ELLIOTT POINT QUOTE.pdf (324 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated April 11, 2022. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated April 11, 2022. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for April 11, 2022 Board Meeting.pdf (407 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Amendment to the Cooperative Agreement with the School Board of Okaloosa County, Florida and the Department of Juvenile Justice, presented by Teri Schroeder, Program Director, Student Services, and recommended by Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : No Recommended Action : Motion to approve the amendment to the Cooperative Agreement with the School Board of Okaloosa County, Florida and the Department of Juvenile Justice. Public Content On May 24, 2021, The School Board of Okaloosa County entered into a Cooperative Agreement with the Florida Department of Juvenile Justice. This amendment is submitted for approval to align that Cooperative Agreement with current Florida Statute 1003.51 and Rule 6A-1.045111. The current Cooperative Agreement and this amendment to it will continue until July 1, 2025. For questions, please contact Teri Schroeder, Program Director, Student Services, at 850-833-3108. File Attachments OCSD_DOJJ Signed and executed agreement.pdf (805 KB) Amendment Cooperative Agreement DJJ Okaloosa.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Summer School Programs for 2022 (SIS - Summer Intensive Studies, ESY - Extended School Year, Summer Scholars, and Junior Lifeguard Program for Credit), presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : SAI Funds (SIS & ESY), General Revenue Project 7119 (Summer  Scholars), and No Cost for Summer Junior Lifeguard Program Recommended Action : Motion to approve 2022 Summer School Programs to include SIS, ESY, Summer Scholars, and Summer Junior Lifeguard Program for Credit. Public Content Attached you will find the summer school schedules to include SIS - Summer Intensive Studies for Elementary and Secondary, ESY - Extended School Year for ESE, the completion requirements for the Junior Lifeguard Program, and guidelines for the Summer Scholar Program. The SIS and ESY programs will be funded from Supplemental Academic Instructional (SAI) Categorical Funds. Summer Scholars will be funded from General Revenue funds Project 7119. As in past years, the Junior Lifeguard Program is offered free to our students through scholarships from the Destin Fire Control. Please contact the following people for additional information on the programs: Elementary and Secondary SIS - Jeff Palmer, Curriculum Director (850-833-4208) Extended School Year (ESY) - Amy Bowles, Program Director ESE (850-833-5866) Summer Scholars - Stephanie Thetford, Math Specialist (850-833-6313) Junior Lifeguard Program - Tami Ellis, Science Specialist (850-833-4122) Thomas Miller, Academic/Lead Instruction Destin Lifeguard Program (850-496-3752) Joe Dagostino, Destin Lifeguard Program (jdagostino@destinfire.com) File Attachments 2022 Summer Scholars Board Presentation .pdf (3,845 KB) 2022 Summer Intensive Studies Elementary.pdf (465 KB) 2022 Summer Intensive Studies Secondary.pdf (461 KB) ESY 2022 Schedule with School Locations .pdf (91 KB) DestinBeachSafetyAcademicSyllabus2022[1].pdf (196 KB) Copy of ScholarshipHours-2022.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Department Staffing Restructure - Facilities Planning, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Fiscal Impact : Yes Dollar Amount : $23,813.00 Budgeted : Yes Budget Source : Capital Outlay Transfer to General Fund Recommended Action : Motion to approve the request to approve the staffing pattern restructure to delete a Plan Inspector/Building Official position and add a Specialist - Plan Inspector/Building Official position in the Facilities Planning Department. Public Content The Facilities Planning Department is requesting approval to delete a Plan Inspector/Building Official position and add a Specialist - Plan Inspector/Building Official position for a net change of zero positions. The restructure moves this position from the Professional- Technical Salary Schedule to the Administrative Salary Schedule where it has been funded in the past. Although the change represents a nominal increase in cost, filling this position would enable the District to obtain building permits at no cost. For example, if the District must obtain its building permits through Okaloosa County for Task Order #12, the projected cost is $100,000. The position will be funded through a transfer of funds from Capital Outlay to General. For more information, please contact Lee Hale at 850-833-5801. File Attachments Restructure - Facilities FY 2023 2022-03-30.pdf (67 KB) Motion & Voting Motion to approve the request to approve the staffing pattern restructure to delete a Plan Inspector/Building Official position and add a Specialist - Plan Inspector/Building Official position in the Facilities Planning Department. Motion by Lamar White, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 11, 2022 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 125021 105625 125156 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Forgiveness of work day for employees due to inclement weather, March 18, 2022, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to approve forgiveness of work day for employees due inclement weather, March 18, 2022. Public Content The Superintendent is recommending the attached payroll procedures for the inclement weather day on March 18, 2022. For additional information, please contact Lee Hale, 833-5801. File Attachments Inclement Weather Memo.pdf (68 KB) Motion & Voting Motion to approve forgiveness of work day for employees due inclement weather, March 18, 2022. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments April 11, 2022 Separations Report, Public.pdf (40 KB) Motion & Voting Motion to approve employee separations. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 11, 2022 Instructional New Hire Board Report.pdf (208 KB) April 11, 2022 Support Personnel New Hire Board Report.pdf (208 KB) April 11, 2022 Substitute New Hire.pdf (94 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Marti Gardner, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments April 11, 2022 Transfers, Public.pdf (84 KB) Motion & Voting Motion to approve employee transfers. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Suspension, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 101358 For more information, contact Lee Hale at 833-5801. Motion & Voting Motion to approve the suspension of employee without pay. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick  leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Keisha Thomas Choctaw High 45 Stacy Bowden Elliot Point Elem 24.25 Rober Houpt Richbourg School 8.5 Cassondra Wissel Riverside Elem 15 Misti Anderson Student Intervention 15 Christyl Tabb Garcia Student Intervention 1.5 Kasey Bishop Trans. Central 8 Stacy Wheelwright Trans. Central 76 For more information, contact Lee Hale at 850-833-5801 Motion & Voting Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Forgiveness of work day for employees due to inclement weather, April 5, 2022, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to approve forgiveness of work day for employees due inclement weather, April 5, 2022. Public Content The Superintendent is recommending the attached payroll procedures for the inclement weather day on April 5, 2022. For additional information, please contact Lee Hale, 833-5801. File Attachments 040522 Inclement Weather Memorandum.pdf (57 KB) Motion & Voting Motion to approve forgiveness of work day for employees due inclement weather, April 5, 2022. Motion by Marti Gardner, second by Lamar White. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 11, 2022 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 11, 2022 - Regular Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 11, 2022 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Apr 11, 2022 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and and again at the Regular Meeting, to insure they receive the most current information. File Attachments 4-11-2022 Student Trip Requests.pdf (105 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 11, 2022 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Apr 11, 2022 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 11, 2022 - Regular Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of revised School Board Policy 08-07 Requirements For Instructional Personnel, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 11, 2022 - Regular Meeting Type : Action Preferred Date : Apr 11, 2022 Absolute Date : Apr 11, 2022 Recommended Action : Motion to approve revised School Board Policy 08-07 Requirements For Instructional Personnel. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed amendments to School Board Policy 080-07 Requirements For Instructional Personnel. The proposed amendments to the policy is to update the requirements for District certification under the current policy in order to foster the District's competitiveness in acquiring and retaining the most highly-skilled Career and Technical Education instructors. Please contact Dr. Lee Hale, (850) 833-5801, for additional information. File Attachments 08-07 Requirements for Instructional Personnel - REDLINED 2-15-2022.pdf (139 KB) Motion & Voting Motion to approve revised School Board Policy 08-07 Requirements For Instructional Personnel. Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Apr 11, 2022 - Regular Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Apr 11, 2022 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on April 7, 2022, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Notice of Public Hearing - 6:15 p.m. Meeting : Apr 11, 2022 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 11, 2022, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of revised School Board Policy 08-07 Requirements For Instructional Personnel. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.3 Public Notice Meeting : Apr 11, 2022 - Regular Meeting Type : Information Public Content  PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.