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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: February 18, 2014
TO: Honorable Chairman and Members of the Board
FROM: Don Vanderhoek
SUBJECT: Polyengineering, Inc. Task Order 4
DEPARTMENT: Information Systems
BCC DISTRICT: All
STATEMENT OF ISSUE: The Board is requested to approve Polyengineering, Inc. Task Order
4 for professional engineering and design phase services for the Okaloosa County Fiber Optic
project. This task order will provide for such services as, but not limited to, administration of
existing contracts, development of future contracts, design, engineering, project cost analysis,
permitting assistance, analysis of potential utility conflicts and assistance with specifications for
procurement of infrastructure maintenance.
BACKGROUND: The Board has worked with Polyengineering, Inc. in past efforts to obtain
approval, easements and rights of entry onto military property for the Fiber Optic project. The
Board has an existing general services contract with Polyengineering, Inc. The cost of services
for Task Order 4 is estimated at current contracted labor rates with a not-to-exceed cost of
$100,000.00. This task order has been through the Purchasing review process and funding is
available in the Fiber Optic Telecommunications budget.
OPTIONS: Approve/Disapprove
RECOMMENDATIONS: Request Board approval and authorize the Chairman to sign Task
Order 4 with Polyengineering, Inc., for engineering and design services related to the Okaloosa
County Fiber Optic project.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator