Okaloosa County School Board — Regular Meeting, February 13, 2023 — reading text

provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.18 Request to close the current Kenwood Elementary School Internal Funds checking account at PNC Bank and open a new account at Hancock- Whitney Bank effective February 14, 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve request to close the current Kenwood Elementary School Internal Funds checking account at PNC Bank and open a new account at Hancock-Whitney Bank effective February 14, 2023. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Kenwood Elementary School is requesting permission to close their current Internal Funds checking account at PNC Bank and open a new account at Hancock-Whitney Bank due to the large amount of fees charged by PNC Bank. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Bank Change Request - Kenwood Elementary 2023-02-13.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $104,494.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 DW - HVAC Replacement Recommended Action : Motion to approve the purchase and installation of HVAC equipment from Trane in the amount of $104,494.00 for the Niceville High School Auditorium. Public Content Request approval of the purchase and installation of HVAC equipment from Trane in the amount of $104,494.00 for the Niceville High School Auditorium. The purchase is made through US Communities Contract #15-JLP- 023 and funds will be paid from Capital Funds (1.50 Mill), Project 0319 DW HVAC Replacement . A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (481 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $50,000: Beacon Educator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $54,375.00 Budgeted : Yes Budget Source : General Funds, Project 6088 Professional Development Certification PGM Recommended Action : Motion to approve contracting with Beacon Educator, a project of Bay District Schools, to provide a subscription service for online professional development in the amount of $54,375.00. Public Content Request approval to contract with Beacon Educator, a project of Bay District Schools, to provide a subscription service for online professional development including content delivery, evaluation, and follow-up. The subscription fee is based on 10,875 hours at $5.00 per hour for a total of $54,375.00. The purchase is exempt through 6A-1.012(11)(a) and funds will be paid from General Funds, Project 6088 Professional Development Certification PGM. A copy of the quote is attached. For additional information, please contact Karen Peek, Program Director, Professional Services, at (850) 833-5853. File Attachments BEACON EDUCATOR QUOTE.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.21 Exempted Purchase Over $50,000: Waterford Technologies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $223,560.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District-Wide Software Recommended Action : Motion to approve the 3-year contract with Waterford Technologies to provide MailMeter Cloud Service for a total of $223,560.00 to be paid in three (3) annual payments of $74,520.00, effective February 15, 2023, through February 14, 2026. Public Content Request approval of the 3-year contract with Waterford Technologies to provide MailMeter Cloud Service for a total of $223,560.00, effective February 15, 2023, through February 14, 2026. Three (3) annual payments of $74,520.00 will be paid to Waterford Technologies over the life of the contract. Funds will be paid from General Funds, Project 3009 Instr & District-Wide Software. Copies of the quote, MailMeter SAAS Support Contract and MailMeter Cloud Service Agreement are attached. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments 3-YR QUOTE.pdf (116 KB) MailMeter Cloud SAAS Support Contract.pdf (497 KB) MailMeter Cloud Service Agreement.pdf (130 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.22 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Recommended Action : Motion to approve the sale and disposal