Okaloosa County School Board — Regular Meeting, February 13, 2023 — reading text

Monday, February 13, 2023 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Pastor James Ross, First Baptist Church on Bayshore Pledge of Allegiance led by Lamar White *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 13, 2023 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 13, 2023 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Recognition of the 2023 Secondary/K12 Assistant Principal of the Year, Victoria Hurley, presented by the Superintendent. Meeting : Feb 13, 2023 - Regular Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Ms. Victoria Hurley as the 2023 Secondary/K12 Assistant Principal of the Year for her unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting her school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 3. Recognitions Subject : 3.2 Recognition of the 2023 Secondary/K12 Principal of the Year, John Spolski, presented by the Superintendent. Meeting : Feb 13, 2023 - Regular Meeting Type : Recognition Public Content Okaloosa County Schools honor and recognize Mr. John Spolski as the 2023 Secondary/K12 Principal of the Year for his unwavering support and unrelenting guidance in providing the highest quality education and for positively impacting his school and community. Presented with highest respect and appreciation by Superintendent Marcus Chambers and the School Board of Okaloosa County. 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Feb 13, 2023 - Regular Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Quarterly Report: Service Agreements Under the $10,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Feb 13, 2023 - Regular Meeting Type : Information Public Content Each quarter, the Purchasing Department provides a list of the Internal and Budgetary Funds Service Agreements having a value of less than $10,000 that have been entered into by schools/departments. The attached reports show the Service Agreements for the second quarter of fiscal year 2022-2023 (October 2022 through December 2022) sorted by school/department and by provider. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. under the $10000 October 2022 thru December 2022- School-2.pdf (90 KB) S.A. under the $10000 October 2022 thru December 2022- Provider-2.pdf (90 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Okaloosa County District School Board Internal Funds Financial Statements for Fiscal Year Ended June 30, 2022, presented by Julie Perry, Chief Financial Officer Meeting : Feb 13, 2023 - Regular Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The independent certified public accounting firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. There are four levels of findings: Level 1 - Improvement Points, Level 2 - Control Deficiencies, Level 3 - Significant Deficiencies, and Level 4 - Material Weaknesses. Of the 37 schools audited, 25 schools had no findings. The remaining 12 schools with findings were in the Level 1 and/or Level 2 categories. No school had a Level 3 nor a Level 4 finding. The attached Summary of Findings shows all schools audited, indicates the 25 schools that had no findings, and shows the findings for the remaining 12 schools by level. File Attachments !OCSD Internal Funds - FY22 Audit.pdf (9,739 KB) OCSD Internal Funds - FY22 Required Communications.pdf (847 KB) Internal Funds Audit Report - Summary of Findings FY 2022.pdf (76 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Student Services Update, presented by Tracey Lamb, Director I, Student Services Meeting : Feb 13, 2023 - Regular Meeting Type : Information Public Content Tracey Lamb will provide an update on various topics related the Student Services Department. Mayor JB Whitten, City of Crestview, will be in attendance to address the Board with concerns related to the opioid epidemic. For additional information, please contact Tracey Lamb at (850) 833-3108. 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Feb 13, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of January 23, 2023; Workshop Meeting of January 23, 2023; Minutes of Regular Meeting of January 23, 2023, recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 23, 2023; Workshop Meeting  of January 23, 2023; Minutes of Regular Meeting of January 23, 2023. File Attachments 1-23-2023 Workshop - DRAFT.pdf (140 KB) 1-23-2023 - Meeting - DRAFT.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Elliott Point Elementary School for three ClearTouch Televisions in the amount of $17,499.00, presented by Marti Gardner, and recommended by the Superintendent for approval. Meeting : Feb 13, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 13, 2023 Absolute Date : Feb 13, 2023 Fiscal Impact : Yes Dollar Amount : $17,499.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay