Okaloosa County School Board — Workshop Meeting, April 4, 2019 — reading text

Yes Budget Source : General Funds, Project 9015 Fixed Charges Recommended Action : Motion to approve the request to increase Purchase Order 19000713 to Matthew M. Pellegrino an additional $25,000 for Investigative Services. Public Content Request a $25,000 increase to Purchase Order 19000713 to Mathew M. Pellegrino for Investigative Services. Services will be utilized on an as-needed basis through the remainder of the contract term ending June 28, 2019. A copy of the Request To Change Purchase Order form is attached. For additional information, please contact Dr. Lee Hale, Assistant Superintendent of Human Resources at (850) 833-5801. File Attachments REQUEST TO CHANGE PURCHASE ORDER 19000713.pdf (451 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of Tag-On Bid RFQu 19-968-523-RN Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance Recommended Action : Motion to approve renewal of Tag-On Bid RFQu 19-968-523-RN Bleacher Repair & Motorization through Pinellas County Schools. Public Content Request approval to renew Tag-on Bid RFQu 19-968-523-RN Bleacher Repair & Motorization through Pinellas County Schools. The bid is based on fixed prices and will be used on an as needed basis to repair, motorize and refurbish various types of gymnasium bleachers and basketball backstops. Funding will be paid from Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance. The contract is effective through 3/24/2020. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF RFQu 19-968-525 BLEACHER REPAIR & MOTORIZATION.PDF (517 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Mohawk, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,882.47 Budgeted : Yes Budget Source : General Funds, Project 5110 Workforce Development Recommended Action : Motion to approve the purchase of floor covering for Okaloosa Technical College from Mohawk in the amount of $32,882.47. Public Content Request approval for Okaloosa Technical College to purchase floor covering from Mohawk in the amount of $32,882.74. The purchase is made through State of Florida Alternate Contract 52100000-16-ACS. Funding will be paid from General Funds, Project 5110 Workforce Development. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College/Choice High School at (850) 833-3500. File Attachments MOHAWK.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid: RFP 16-04 Speech and Language Therapy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3008 School Instructional Contracts - District Funding Recommended Action : Motion to approve Tag-On Bid: RFP 16-04 for Speech and Language Therapy through Santa Rosa County Schools. Public Content Request approval to tag on to RFP 16-04 Speech and Language Therapy through Santa Rosa County Schools. The contract was awarded to multiple vendors, based on fixed pricing and will be used on an as needed basis. Funding will be paid from General Funds, Project 3008 School Instructional Contracts - District Funding. The contract is effective through June 30, 2021. Please contact Melody Sommer for additional information, 833-5899. File Attachments TAG-ON BID RFP 16-04-SANTA ROSA CO.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 RFP 18-01 401(a)/403(b) Special Pay Plan, presented by Russ Frakes,  Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the agreement between the School Board of Okaloosa County and MidAmerica Administrative and Retirement Solutions, LLC for RFP 18-01 401(a)/403(b) Speical Pay Plan. Public Content Approval of the agreement between the School Board of Okaloosa County and MidAmerica Administrative and Retirement Solutions, LLC to provide administrative services related to the operation of the 401(a)/403(b) Special Pay and FICA Alternative Plans is requested. The effective date for the agreement is June 1st, 2019. The group of plans governed by this agreement and described in the attachments below provides a vehicle for eligible terminating employees to receive compensation for accumulated annual and sick leave on a tax advantaged basis in accordance with IRS regulations. You will find attached: Special Pay 401(a) Plan Implementation Book with Adoption Agreement Special Pay 403(b) Plan Implementation Book with Adoption Agreement FICA Alternative Plan (3121) Document For additional information, please contact Russ Frakes, Risk Management Specialist, at 833-5823 or Vince Windham, Program Director, Purchasing, at 833-7668. File Attachments Special Pay 401(a) Plan Implementation Book.pdf (2,143 KB) Special Pay 403b Plan Implementation Book.pdf (3,640 KB) FICA Alternative Plan (3121).pdf (1,574 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Interlocal Agreement For Emergency Shelters between the School Board of Okaloosa County and the Board of County Commissioners of Okaloosa County, presented by Steve Horton, Assistant Superintendent, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the Interlocal Agreement For Emergency Shelters between the School Board of Okaloosa County and the Board of