Okaloosa County School Board — Workshop Meeting, April 4, 2019

Thursday, April 4, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 4, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Committee and Staff Reports: Added item 7.4 Department of Education Report Update; Consent Agenda: Correction to item 8.14 - Renewal of Tag-On Bid for Bleacher Repair & Motorization; the correct bid number is RFQu 19-968- 523-RN 3. Recognitions Subject : 3.1 Recognition of Ruckel Middle School Dance Team, State Champions in the Middle School Hip Hop Division at the Florida Dance Championships, presented by the Superintendent Meeting : Apr 4, 2019 - Workshop Meeting Type : Recognition Public Content Recognizing Ruckel Middle School Dance Team as the State Champions in the Middle School Hip Hop Division at the Florida Dance Championships. Students are listed below: Capt. Emma Bailey Capt. Bailey Tate Co-Capt Elizabeth McMahon Kaylee McGrael Tatum Englett Kenley Lafitte Anna Beth Ottesen Reva Kabnurkar Autumn Eller-Olson Adeline Carron Ashlee Culbertson Blakeley Peterson Head Coach: Hayley Hallmark 3. Recognitions Subject : 3.2 Recognition of Meigs Middle School Archery Team as the 2019 State Champions in the National Archery State Program, Middle School Division, presented by the Superintendent Meeting : Apr 4, 2019 - Workshop Meeting Type : Recognition Public Content Recognizing Meigs Middle School Archery Team as the 2019 State Champions in the National Archery State Program, Elementary School Division. Students and all-volunteer coaching staff are listed below. The National Archery in the Schools Program is an in-school program aimed at improving educational performance among students in grades 4th - 12th. Through this program, students are learning focus, self- control, discipline, patience, and the life lessons required to be successful in the classroom and in life. Team: Altin Aripova - Emily Baldwin - Alaina Bludworth Kalie Chandler - Hunter Forsha - Will Holstein Jayla Johns - Daniel Kraus - Betsy Krenek Peyton Lash - Paige Lettileir - Madison Mall Katelynn Maurer - Caden McKinney - Ava Pierce Laura Price - Abigail Santos-Ruiz - Anna Sura Emma Turek - Hardy Walker - Shelby Welch Bridget Whaley - Max Wise - Morgan Young Coaches: Don Myrick - Jeannie Myrick Bryan Bludworth - Lesa Svagenka 3. Recognitions Subject : 3.3 Recognition of Madison Mall, Meigs Middle School, State Champion of the 2019 National Archery School Program for Middle School Girls, presented by the Superintendent Meeting : Apr 4, 2019 - Workshop Meeting Type : Recognition 3. Recognitions Subject : 3.4 Recognition of Shalimar Elementary School Archery Team as the 2019 State Champions in the National Archery State Program, Elementary School Division, presented by the Superintendent Meeting : Apr 4, 2019 - Workshop Meeting Type : Recognition Public Content Recognizing Shalimar Elementary School Archery Team as the 2019 State Champions in the National Archery State Program, Elementary School Division. Students and coach are listed below. The National Archery in the Schools Program is an in-school program aimed at improving educational performance among students in grades 4th - 12th. Through this program, students are learning focus, self-control, discipline, patience, and the life lessons required to be successful in the classroom and in life. Team: Gisele Allen - Dexi Macal - Jaydin Baine Wendy Martinez - Luke Bankston - Ayana Mclean Sophia Chen - Jacob Mickey - Lissette Concepcion Merry Miller - Maria Echeverria - True Phillips Dean Ferguson - Parker Powell - Brandon Finch Payten Rodriguez - JT Grace - Jackson Welch Dasia Jacobs - Travis Welch - Rebecca Jones' Haley Wiggins - Madison Kennedy - Junior Zuniga Coach: Keith Oliver 4. Visitors Subject : 4.1 Bettye Mendez - Request to address School Board Meeting : Apr 4, 2019 - Workshop Meeting Type : Procedural File Attachments Mendez - Request to address School Board.pdf (34 KB) 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 4, 2019 - Workshop Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Principal, Choctawhatchee High School, recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Choctawhatchee High School. 6. Administrative Personnel Appointments Subject : 6.2 Appointment of Principal, Silver Sands School, recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Silver Sands School. 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of February 21 - March 20, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 4, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of February 21 - March 20, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 21 - March 20.pdf (24 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of February 21 - March 20, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 4, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 21 - March 20, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 21 - March 20.pdf (18 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Financial and Federal Single Audit for the Fiscal Year Ended June 30, 2018, Report No. 2019-135, February 2019 and Operational Audit 2019-057,  November 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 4, 2019 - Workshop Meeting Type : Information Public Content The State of Florida, Auditor General has issued Report No. 2019-135, February 2019, Financial and Federal Single Audit for Fiscal Year Ended June 30, 2018 and Report No. 2019-057, November 2018 Operational Audit. The Auditor General requests that this report be presented to the District School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the Minutes of the Board. File Attachments 2019-135-ending June 30, 2018.pdf (621 KB) 2019-057 Okaloosa Operational Audit.pdf (1,304 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Department of Education Report Update, presented by Marcus Chambers Meeting : Apr 4, 2019 - Workshop Meeting Type : Information Public Content The report will be provided prior to the Workshop Meeting. File Attachments OCSD Response to ESE On Site Monitoring Report.pdf (328 KB) Okaloosa 2018-19 On-Site Report.pdf (188 KB) Okaloosa Separate Superintendent letter.pdf (116 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Student Disciplinary Hearings of March 7, 2019; Minutes of Workshop Meeting of March 7, 2019; Minutes of Regular Meeting of March 11, 2019, recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearings of March 7, 2019; Minutes of Workshop Meeting of March 7, 2019; Minutes of Regular Meeting of March 11, 2019. File Attachments 3-7-2019 Workshop - DRAFT.pdf (249 KB) 3-11-2019 Meeting - DRAFT.pdf (249 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for removal and replacement of portable building used as a PE shed, and installation of ramp and electrical service, in the amount of $7,308.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Fiscal Impact : Yes Dollar Amount : $7,308.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for removal and replacement of a portable building used as a PE shed, and installation of ramp and electrical service, in the amount of $7,308.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for removal and replacement of portable building used as a PE shed, and installation of ramp and electrical service, in the amount of $7,308.00. File Attachments Shalimar ES - PE Shed Quote.pdf (1,173 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for fencing in the amount of $5,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for fencing in the amount of $5,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for fencing in the amount of $5,000.00. File Attachments FWBHS - Fencing - Shalimar Industries.pdf (27 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for classroom flooring in the amount of $23,256.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Fiscal Impact : Yes Dollar Amount : $23,256.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for classroom flooring in the amount of $23,256.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for classroom flooring in the amount of $23,256.00. File Attachments Antioch 2019 8 Classrooms 300 Hall New Carpet Tile Spec.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Appropriation of District 5 School Board Member Capital Outlay Funds to Edge Elementary School for safety glass for the reception/sign in window and the front office door in the amount of 7,984.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Fiscal Impact : Yes Dollar Amount : $7,984.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Edge Elementary School for safety glass for the reception/sign in window and the front office door in the amount of 7,984.00. Public Content Appropriation of District 5 School Board Member Capital Outlay Funds will be appropriated to Edge Elementary School for safety glass for the reception/sign in window and the front office door in the amount of 7,984.00. File Attachments Edge ES - RFQ_19-40 LEVEL 3 GLASS WINDOW.PDF (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Budget Amendment #6 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $405,869.45 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of February 2019: General Fund $238,672.03 Debt Service Funds 0.00 Capital Projects Funds 94,117.15 Other Special Revenue Funds - Federal 49,186.12 Other Special Revenue Funds - Food Service 23,894.15 Total - All Funds $405,869.45 File Attachments !BA 06 - Feb 2019.pdf (1,495 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Monthly Financial Statement for February 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2019 Public Content The financial statement for the month ending February 28, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2019-02.pdf (734 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-8-19.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,978.10 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-04-08.pdf (436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for February 2019, totaling $24,959,483.16; and Bank Transfers for February 2019, totaling $60,740,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $24,959,483.16 and Bank Transfers in the amount of $60,740,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for February 2019, totaling $24,959,483.16; and Bank Transfers for February 2019, totaling $60,740,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 08 - MIS 3478 - Warrant Register - February 2019.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Payroll Calendars for 2019-2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Fiscal Impact : No Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2019-2020. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2019-2020 payroll calendars are based on the school calendar which was approved by the School Board at the February 12, 2018 School Board Meeting. File Attachments payroll calendars 2019-20.pdf (113 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Request To Increase Purchase Order 19000713 to Matthew M. Pellegrino, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,000.00 Budgeted : Yes Budget Source : General Funds, Project 9015 Fixed Charges Recommended Action : Motion to approve the request to increase Purchase Order 19000713 to Matthew M. Pellegrino an additional $25,000 for Investigative Services. Public Content Request a $25,000 increase to Purchase Order 19000713 to Mathew M. Pellegrino for Investigative Services. Services will be utilized on an as-needed basis through the remainder of the contract term ending June 28, 2019. A copy of the Request To Change Purchase Order form is attached. For additional information, please contact Dr. Lee Hale, Assistant Superintendent of Human Resources at (850) 833-5801. File Attachments REQUEST TO CHANGE PURCHASE ORDER 19000713.pdf (451 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of Tag-On Bid RFQu 19-968-523-RN Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance Recommended Action : Motion to approve renewal of Tag-On Bid RFQu 19-968-523-RN Bleacher Repair & Motorization through Pinellas County Schools. Public Content Request approval to renew Tag-on Bid RFQu 19-968-523-RN Bleacher Repair & Motorization through Pinellas County Schools. The bid is based on fixed prices and will be used on an as needed basis to repair, motorize and refurbish various types of gymnasium bleachers and basketball backstops. Funding will be paid from Capital Funds, Project 2310 District Wide - Minor Repair & Maintenance. The contract is effective through 3/24/2020. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF RFQu 19-968-525 BLEACHER REPAIR & MOTORIZATION.PDF (517 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Mohawk, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,882.47 Budgeted : Yes Budget Source : General Funds, Project 5110 Workforce Development Recommended Action : Motion to approve the purchase of floor covering for Okaloosa Technical College from Mohawk in the amount of $32,882.47. Public Content Request approval for Okaloosa Technical College to purchase floor covering from Mohawk in the amount of $32,882.74. The purchase is made through State of Florida Alternate Contract 52100000-16-ACS. Funding will be paid from General Funds, Project 5110 Workforce Development. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College/Choice High School at (850) 833-3500. File Attachments MOHAWK.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid: RFP 16-04 Speech and Language Therapy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3008 School Instructional Contracts - District Funding Recommended Action : Motion to approve Tag-On Bid: RFP 16-04 for Speech and Language Therapy through Santa Rosa County Schools. Public Content Request approval to tag on to RFP 16-04 Speech and Language Therapy through Santa Rosa County Schools. The contract was awarded to multiple vendors, based on fixed pricing and will be used on an as needed basis. Funding will be paid from General Funds, Project 3008 School Instructional Contracts - District Funding. The contract is effective through June 30, 2021. Please contact Melody Sommer for additional information, 833-5899. File Attachments TAG-ON BID RFP 16-04-SANTA ROSA CO.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 RFP 18-01 401(a)/403(b) Special Pay Plan, presented by Russ Frakes,  Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the agreement between the School Board of Okaloosa County and MidAmerica Administrative and Retirement Solutions, LLC for RFP 18-01 401(a)/403(b) Speical Pay Plan. Public Content Approval of the agreement between the School Board of Okaloosa County and MidAmerica Administrative and Retirement Solutions, LLC to provide administrative services related to the operation of the 401(a)/403(b) Special Pay and FICA Alternative Plans is requested. The effective date for the agreement is June 1st, 2019. The group of plans governed by this agreement and described in the attachments below provides a vehicle for eligible terminating employees to receive compensation for accumulated annual and sick leave on a tax advantaged basis in accordance with IRS regulations. You will find attached: Special Pay 401(a) Plan Implementation Book with Adoption Agreement Special Pay 403(b) Plan Implementation Book with Adoption Agreement FICA Alternative Plan (3121) Document For additional information, please contact Russ Frakes, Risk Management Specialist, at 833-5823 or Vince Windham, Program Director, Purchasing, at 833-7668. File Attachments Special Pay 401(a) Plan Implementation Book.pdf (2,143 KB) Special Pay 403b Plan Implementation Book.pdf (3,640 KB) FICA Alternative Plan (3121).pdf (1,574 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Interlocal Agreement For Emergency Shelters between the School Board of Okaloosa County and the Board of County Commissioners of Okaloosa County, presented by Steve Horton, Assistant Superintendent, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the Interlocal Agreement For Emergency Shelters between the School Board of Okaloosa County and the Board of County Commissioners of Okaloosa County. Public Content This agreement is between the Board of County Commissioners of Okaloosa County and the Okaloosa County School Board so the County can use School Board facilities as emergency shelters during a state of declared local emergency. Please contact Steve Horton for additional information, 689-7184. File Attachments MOU Okaloosa County Shelters 03-13-19.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Sale and Disposal of Surplus Property and Return of Proceeds to Fort Walton Beach High School Band Booster Club Account, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the sale and disposal of surplus property, specifically a 1992 GMC Lopro, Asset Tag Number V14292, using the on- line auction program. Proceeds to be sent to Fort Walton Beach High School Band internal account. Public Content Approval is requested for the sale and disposal of a 1992 GMC Lopro, asset tag number V14292 that was originally purchased with Fort Walton Beach High School Band Booster funds. Fort Walton Beach High School is requesting that any proceeds from the sale of this item be issued back to the Fort Walton Beach High School Band internal account. The item will be sold through the Board approved On- Line Auction Program. File Attachments FWBHSBand-Surplus-2019-03-13.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated April 8, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated April 8, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property list for April 8, 2019 Board Meeting.xlsx.pdf (417 KB) Surplus Property Food Services list for April 8, 2019 Board Meeting.pdf (399 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Memorandum of Understanding between Healthy Schools, LLC and The School Board of Okaloosa County for In-School Tdap Clinic, presented by Teri Schroeder, Program Director, Student Services, and recommended by Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Memorandum of Understanding between Healthy Schools, LLC and The School Board of Okaloosa County to provide in- school Tdap clinic for 6th grade middle school students. Public Content This proposal and agreement will allow Healthy Schools, LLC to provide in-school Tdap vaccinations to 6th grade students, at no cost to the student or the district. This vaccination is a statutorily required immunization for all students entering the 7th grade. The program will allow parents a simple and no cost way to have their child vaccinated and decrease the amount of days missed by 7th grade students at the beginning of next school year due to non-compliance. For more information contact Teri Schroeder, Program Director, Student Services at 833-3108. File Attachments 2019 Spring Tdap Schedule.pdf (54 KB) 2019 Tdap Agreement.pdf (34 KB) ENGLISH_SPANISH_2019_Tdap_Flyer (6).pdf (3,309 KB) Okaloosa_English_2019 TDAP Consent Form.pdf (824 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Okaloosa Technical College LPN Program Schedule through June 2019, presented by Jeff Palmer, Director of Elementary Curriculum, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,423.82 Budgeted : Yes Budget Source : FY 2018 - 2019 budget, Project 6110 Recommended Action : Motion to approve the Okaloosa Technical College 2019 LPN Summer School Schedule. Public Content The LPN Program at Okaloosa Technical College requests approval for continued education through the summer month of June 2019 to allow students the Adult Ed hours required for the LPN Program by the State of Florida. Please contact Jerry Sansom for additional information, 850-833-3500. File Attachments Okaloosa Technical College request to teach summer LPN program.pdf (94 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Community Education Summer Driver Education Program, presented by Brian Humphrey, TSA, Student Intervention Services, Athletics and Discipline, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Community Education Summer Driver Education Program. Public Content Community Education proposes to offer summer driver education program at participating high schools. Community Education is a fee based program. The $150 fee will pay for the class instruction, including the instructors materials. Students participating in this program will not receive high school credit for this class. The Driver Education fee will be appropriated as follows: Total fee paid by student-$150 Other compensation & benefits-$120 Driver education car/lease/rental & administrative costs-$30 The other compensation and benefits amount is the total cost of the other compensation paid to the instructor plus the districts portion of FICA and retirement. Please contact Brian Humphrey for additional information, 689-7110. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 English Language Learner (ELL) 3-Year District Plan, presented by Lisa Tucker, ESOL TSA and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District English Language Learner 3-Year Plan, effective upon approval by the FLDOE. Public Content The Florida Consent Decree requires the District English Language Learners (ELL) Plan be updated and resubmitted to the FLDOE every three years. Attached is the updated plan effective upon approval by the FLDOE. This plan has been reviewed and approved by the ELL Parent Leadership Council. Also attached are the following: Assurance Letter as required by the District ELL Plan Section 10: Personnel Training (Rules 6A-6.0907 and 6A-1.0503, F.A.C.) and a bulleted list of changes made from the 2016-2019 District ELL Plan. Please contact Lisa Tucker for additional information, 833-3107. File Attachments District 3-Year ELL Plan - March 2019.pdf (669 KB) Bulleted List of Changes in District 3-Year ELL Plan-2019.pdf (468 KB) Assurance Letter - Separate Attachment for 3-Year District ELL Plan 2019 (00000002).pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Course Adoptions for the 2018 -2019 School Year, presented by JulieAnn Smith, Secondary Curriculum Specialist, and  recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the attached course adoptions for the 2018-2019 School Year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighing, and rational for course adoptions and weighing is attached. For additional information, please contact JulieAnn Smith, 833-3106. File Attachments Request for Course Adoption April 2018 -2019.pdf (426 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Renewal of the Athletic Coaching Endorsement Add-On Program, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Athletic Coaching Endorsement Add-On Program. Public Content The purpose of the Okaloosa’s Athletic Coaching Add-On Endorsement Program is to provide the necessary in-service courses to individuals who wish to add the endorsement to their teaching certificate. In addition, it will provide the coursework necessary for individuals to obtain their athletic coaching certificate. This endorsement will allow the Okaloosa County School District to increase the content knowledge of the participants and to train individuals who are needed to fill the many athletic coaching positions in our district. Please contact Denise McLaughlin for additional information, 833-3385. File Attachments OKALOOSA Renewal Letter 2019-24.doc.pdf (261 KB) OKALOOSA Athletic Coaching Add-On Endorsement Program 19-24 PACKAGE.pdf (912 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 4, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 123283 109219 117643 122012 123384 107581 106758 121762 100098 119536 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 4, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DEFERRED RETIREMENT OPTION PLAN (DROP) SCHOOL YEAR 2018-2019 DROP EMPLOYEE NAME POSITION LOCATION START DATE Marvin, Valorie Bookkeeper Florosa Elementary 3/1/2019 Daniels, Don Teacher Choctaw HS 3/1/2019 Nedoroscik, Bobbie Bookkeeper Plew ES 4/1/2019 Dykes, Laywanna Teacher Destin Elementary 3/1/2019 Holt, Judy Secretary Baker School 4/1/2019 Halter, Susan Secretary Elliott Point 3/1/2019 Marshall-Claude, Teacher Niceville HS 3/1/2019 Carmen School Food Emmons, Melinda Lunchroom Worker 5/1/2019 Service Morgan, Rick Air Cond & Refrig Maintenance 5/1/2019 Barrow, Paula Secretary Shoal River 6/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association, effective July 1, 2018 through June 30, 2021, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Association. File Attachments OCEA 18-21 Contract Ratifications .pdf (922 KB) Instructional Salary Schedule FY 2019 - Proposed 2019-03-29.pdf (104 KB) 2018-2019-draft-instructiuonal-eval-system .pdf (3,509 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa Education Staff Professionals, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the Addendum to the Master Contract between the School Board of Okaloosa County and the Okaloosa County Education Staff Professionals. File Attachments OESP 18-19 Addendum to Master Contract Ratifications 4-1-19.pdf (479 KB) Ed Staff Salary Schedule FY 2019 - Proposed 2019-03-29.pdf (105 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Proposed Fiscal Year 2018-2019 Salary Schedules for Administrative, Managerial, Professional/Technical, and Temporary Personnel, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the proposed fiscal year 2018-2019 Salary Schedules for Administrative, Managerial, Professional/Technical, and Temporary Personnel. Public Content Proposed fiscal year 2018-2019 salary schedules for Administrative, Managerial, Professional/Technical, and Temporary personnel: 1. Administrative - School Level Pay for Performance a. Highly Effective Designation = 2.50% b. Effective Designation = 1.875% 2. Administrative - All Other School Level and District Level a. Step for Employees on Steps 0 - 15 b. $67 per Month Longevity Stipend for Employees on Step 16 3. Managerial a. Step for Employees on Steps 0 - 16 b. $67 per Month Longevity Stipend for Employees on Step 17 4. Professional/Technical a. Step for Employees on Pay Grades 1 & 2, Steps 0 - 15 b. Step for Employees on Pay Grades 3, 4, & 5, Steps 0 - 20 c. $67 per Month Longevity Stipend for Employees on Pay Grades 1 & 2, Step 16 d. $67 per Month Longevity Stipend for Employees on Pay Grades 3, 4, & 5, Step 21 5. Temporary - No Changes File Attachments Administrative Salary Schedule FY 2019 - Proposed 2019-03-29.pdf (78 KB) Managerial Salary Schedule FY 2019 - Proposed 2019-03-29.pdf (63 KB) Prof-Tech Salary Schedule FY 2019 - Proposed 2019-03-29.pdf (63 KB) Temporary Salary Schedule FY 2019 - Proposed 2019-03-28.pdf (57 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Request to add an allocation for a Specialist, Human Resources, presented by Lee Hale, Assistant Superintendent of Human Resources,  and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the addition of an allocation for Specialist, Human Resources. Public Content The intent for the additional allocation of a Specialist, Human Resources, is to focus on employee investigations of misconduct, School Board Policy or State Board Rule violations, or other personnel issues. This position is requested to assist with the influx of investigations and to ensure that the appropriate processes and procedures are followed. The cost of position for the remainder of Fiscal Year 2018-2019 is $24,918. The budgetary allocation for Fiscal Year 2019-2020 will be included in the Human Resources Department Budget submitted to the School Board for approval through the normal budget process. The Specialist, Human Resources, would be an annual contract position with the intent to re-evaluate the District's need for the position annually. Please contact Lee Hale for additional information, 833-5801. File Attachments HR Specialist Investigator Cost Quote 2019-03-08.pdf (64 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 8, 2019 Instructional New Hire Board Report.pdf (204 KB) April 8, 2019 Support Personnel New Hire Board Report.pdf (211 KB) Substitute Board Report April 8, 2019.pdf (9 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Separation, April 8, 2019 Public, Rev 4-2-19.pdf (45 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 8, 2019 Transfer Board Report.pdf (217 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Reinstatement, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve reinstatement of employee EID 121314. Public Content Reinstatement of employee EID#121314. For additional information, please contact Lee Hale, 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Rachel Appleton, Florosa Elementary, 3.75 hrs Lisa Jones, Southside Primary School, 4.0 hrs Dawn O'Hara, Bob Sikes Elementary, 25 hrs Keri Sammons, Richbourg School, 11.25 hrs Beth Vaughan, Shalimar Elementary, 15 hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Request to schedule a Workshop Meeting for discussion of the  disposition of the Lowery Place facility and movement of all administrative functions to the Niceville Central Complex, by Dewey Destin. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the scheduling of a Workshop Meeting for discussion of the disposition of the Lowery Place facility and movement of all administrative functions to the Niceville Central Complex. 10. Discussion Agenda Subject : 10.2 Items Moved from the Consent Agenda (if any) Meeting : Apr 4, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 4, 2019 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program No. 6, Task Order No. 3, Florosa Elementary School Parent Drop-off / Pickup Relocation Traffic Flow Reconfiguration, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful  + Gould for price validation for Program No. 6, Task Order No. 3, Florosa Elementary School Parent Drop-off/ Pickup Relocation Traffic Flow Reconfiguration in the amount not to exceed $3,240.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program No. 6, Task Order No. 3. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program No. 6, Task Order No.3. Fee amount not to exceed $3,240.00. Please contact Bill Smith for additional information, 689-7158. File Attachments F+G agreement proposal TO #3.pdf (61 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 Certification of the Okaloosa County School District Facilities FISH Data for 2018, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form for 2019. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments 2019 Annual FISH certification Form1.pdf (33 KB) 12. Information Technology Seat Management Contract Subject : 12.1 Terms and Conditions Agreement for the Beta Test Addendum, EXHIBIT A, between Cox Communications NFS, LLC dba Cox Business and the Okaloosa County School District, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Terms and Conditions Agreement for the Beta Test Addendum, EXHIBIT A, between Cox Communications NFS, LLC dba Cox Business and the Okaloosa County School District. Public Content COX Communications is field testing the Beta Services and Equipment on the School District's new phone system. These testing services are on a (120) day short-term basis. This Beta test will help to better serve the District's new phone system by allowing the program to help with call routing. The Beta test will be of no cost to the school district. For additional contact, Dustin Keith at 850-689-7151. File Attachments COX EXHIBIT A - Beta Test Addendum.pdf (376 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 4, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Apr 4, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 4-8-2019 Out-of-State Student Trip Requests.pdf (62 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 4, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Apr 4, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. File Attachments MSD Public Safety Commission Letter.pdf (555 KB) 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 4, 2019 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of new School Board Policy 04-49 School Threat Assessment Teams, presented by Danny Dean, Specialist, Student Intervention Services Safe Schools, and recommended by the Superintendent for approval. Meeting : Apr 4, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 08, 2019 Absolute Date : Apr 08, 2019 Fiscal Impact : No Recommended Action : Motion to approve the adoption of the new School Board Policy 04-49 School Threat Assessment Teams. Public Content A Public Hearing will be held to receive public input and consider approval of new School Board Policy 04-49 School Threat Assessment Teams. The proposed rule would provide guidelines for establishing school threat assessment teams to conduct the assessment of students whose behavior poses a threat to the safety of the school, students, faculty, staff, themselves or others.rule would provide guidelines for establishing school threat assessment teams to conduct the assessment of students whose behavior poses a threat to the safety of the school, students, faculty, staff, themselves or others. File Attachments 04-49 School Threat Assessement Teams.pdf (120 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Apr 4, 2019 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearing Meeting : Apr 4, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on April 4, 2019, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. File Attachments 4-4-2019 Notice Special Meeting - SDH.pdf (109 KB) 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Apr 4, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on April 4, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing Meeting : Apr 4, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 8, 2019, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: New School Board Policy 04-49 School Threat Assessment Teams Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Apr 4, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.