Okaloosa County School Board — Workshop Meeting, October 6, 2022 — reading text

$8,574.46 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-10-10.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Request to close the current Meigs Middle School Internal Funds checking account at PNC Bank and open a new account at Servis 1st Bank effective October 11, 2022, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 6, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2022 Absolute Date : Oct 10, 2022 Fiscal Impact : No Recommended Action : Motion to approve request to close the current Meigs Middle School Internal Funds checking account at PNC Bank and open a new account at Servis 1st Bank effective October 11, 2022. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Meigs Middle School is requesting permission to close their current Internal Funds checking account at PNC Bank and open a new account at Servis 1st Bank due to the high monthly fees charged by PNC Bank. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Meigs-BankChange-Agenda 2022-10-10.pdf (138 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Permission to pay a Materials and Supplies Stipend to qualified Instructional Coaches, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 6, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2022 Absolute Date : Oct 10, 2022 Fiscal Impact : Yes Dollar Amount : $9,765.00 Budgeted : No Budget Source : Project 5080 - Florida Teacher Supply - General Fund Recommended Action : Motion to approve the payment of a Materials and Supplies Stipend to qualified Instructional Coaches. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, Staffing Specialists, and Instructional Coaches. On September 26, 2022, the School Board approved the payment of a Materials and Supplies stipend to eligible Adult Vocational Teachers, Behavior Analysts, Behavior Interventionists, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. The Superintendent is recommending that Instructional Coaches also receive this stipend. The stipend will be funded from Project 5080 - Florida Teacher Supply - General Fund. The estimated total cost is $29,078.00. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $315.00 Employees working 3.75 to 4.59 hours per day = $157.50 File Attachments BAMSS Coaches.pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of ITB 19-03 Paper for Offices and Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 6, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of ITB 19-03 Paper for Offices and Classrooms awarded to Staples based on fixed pricing effective October 14, 2022, through October 13, 2023. Public Content Request approval to renew ITB 19-03 Paper for Offices and Classrooms awarded to Staples based on fixed pricing. Funding will vary, and the contract is effective October 14, 2022, through October 13, 2023. Copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Over $25,000: Thompson Rents, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 6, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2022 Absolute Date : Oct 10, 2022 Fiscal Impact : Yes Dollar Amount : $33,984.29 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0369 - DW - Vehicles Recommended Action : Motion to approve the purchase of two electric drive scissor lifts from Thompson Rents for a total of $33,984.29. Public Content Request approval to purchase two electric drive scissor lifts from Thompson Rents for a total of $33,984.29. The purchase is made through Sourcewell contract #032119, and funds will be paid from Capital Funds (1.50 Mill), Project 0369 - DW - Vehicles. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments THOMPSON RENTS QUOTE.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Hot Jet USA, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 6, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 10, 2022 Absolute Date : Oct 10, 2022 Fiscal Impact : Yes Dollar