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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: February 4, 2014
TO: Honorable Chairman and Members of the Board
FROM: Don Turner
SUBJECT: Request for Funds for Remodeling at the Sheriff's Shalimar Campus
DEPARTMENT: Facility Maintenance
BCC DISTRICT: All
STATEMENT OF ISSUE: Request approval of an amount Not-To-Exceed (NTE) $150,000 to
be use to expedite the remodeling of certain spaces at the Sheriff's Shalimar Campus.
BACKGROUND: A major design-build project is in planning for the former Shalimar
Courthouse Annex campus. For that project to move from planning to production, all current
occupants must be relocated out of all the buildings that will be demolished. The date for all
buildings to be vacated is May 1st, 2014, so that demolition of those buildings can begin.
The Sheriff has three units still located at the old annex. Along with a plan to construct a new
10,000 sq. ft. building at the Sheriff's campus, a plan is in place to prepare space at the Sheriff's
Shalimar campus to provide temporary and permanent working space for the Sheriff's annex
operations to be relocated. However, working with current resources, this work may take until
late July or August to complete. This would be disastrous for the project time line for the
proposed new building at the annex site.
Funding is needed for the materials to remodel the space. Furthermore, to expedite the
completion of the space at the Sheriff's campus, funding is also needed for overtime, temporary
labor, and to outsource some of the work, if needed. The cost to extend the necessary leases for
the additional three months would likely be more than $80,000 per month, or almost $250,000.
RECOMMENDATIONS: Request approval of an amount Not-To-Exceed (NTE) $150,000 to be
use to expedite the remodeling of certain spaces at the Sheriff's Shalimar Campus and for the
funds to be transferred from the 301-3160 Capital Projects Reserve to 301-3120 Sheriff's
Shalimar Remodel.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator