Okaloosa County School Board — Workshop Meeting, March 5, 2015 — reading text

the District,on an as needed basis, at a cost of $93.75/hour . Funding will be paid from various sources and projects. Attached are copies of the renewal confirmation; original contract, which was School Board approved April 12, 2010; and Contract Modification, which was School Board approved February 12, 2013. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF RFP 10-P04.pdf (369 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 No Award: ITB 15-08 Renovate Multipurpose Room at STEMM Academy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the No Award of ITB 15-08 Renovate Multipurpose Room at STEMM Academy due to over budget. Public Content Request approval of no award for ITB 15-08 Renovate Multipurpose Room at STEMM Academy due to over budget. A copy of the award tabulation is attached. For additional information, please contact Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments ITB_15-08.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 ITB 15-11 Chill Water Piping Insulation Replacement, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,000.00 Budgeted : Yes Budget Source : Captial Funds, Project 4340, Mid & High School Maintenance Recommended Action : Motion to approve the committee's recommendation to award ITB 15-11 Chill Water Piping Insulation Replacement to McDonald Construction Services, Inc. in the amount of $74,000. Public Content Request approval of the committee's recommendation to award ITB 15-11 Chill Water Piping Insulation Replacement to McDonald Construction Services, Inc. in the amount of $74,000. The project site is Niceville High School. Funding will be paid from Capital funds, project 4340, Mid & High School Maintenance. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_15-11.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid: SWC-516JR Cafeteria Equipment, Large, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510, Sodexo Exclusions Recommended Action : Motion to approve tagging on with the School District of Volusia County on bid #SWC-516JR Cafeteria Equipment, Large, based on firm percentage discounts off  vendor catalog pricing for multiple vendors. Public Content Request approval to tag on with the School District of Volusia County on bid #SWC-516JR Cafeteria Equipment, Large, based on firm percentage discounts off vendor catalog pricing for multiple vendors. The bid will be used on an as needed basis using Federal Funds, project 3510 Sodexo Exclusions. A copy of the bid tabulation is attached. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON BID-SWC-516JR.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Commercial Services Agreement: Cox, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve signing the Commercial Services Agreement as required by Cox Communications Gulf Coast, LLC. Public Content Request approval of the Commercial Services Agreement (CSA) as required by Cox Communications Gulf Coast, LLC in reference to the recent award of ITB 15-09 Telecommunication Services for WAN, which was School Board approved February 9, 2015 for the contract period effective July 1, 2015 through June 30, 2016. A copy of the CSA is attached. For additional information, please contact Dustin Keith, Seat Management Specialist, Information Systems at (850) 689-7151. File Attachments CSA FOR ITB 15-09.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Commercial Services Agreement: Cox, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve signing the Commercial Services Agreement as required by Cox Communications Gulf Coast, LLC. Public Content Request approval of the Commercial Services Agreement (CSA) as required by Cox Communications Gulf Coast, LLC in reference to the recent award of ITB 15-10 Internet Services, which was School Board approved February 9, 2015 for the contract period effective July 1, 2015 through June 30, 2016. A copy of the agreement is attached. For additional information, please contact Dustin Keith, Seat Management Specialist, Information Systems at (850) 689-7151. File Attachments CSA FOR ITB 15-10 INTERNET SERVICES.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Summer Voluntary Pre- Kindergarten Program (VPK) for 2015, presented by Debra Haan, Pre-K Coordinator, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,920.00 Budgeted : Yes Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre- Kindergarten Program for 2015. Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2015. The budget has been based on a probable enrollment of 24 students. The information attached provides an overview of the program to include locations and dates. Staff training will be provided prior to the program's start. The attachment includes the Summer VPK informational flyer, budget, provider application, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OCESPA. File Attachments 2015 Summer VPK Agenda.pdf (1,673 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been