Okaloosa County School Board — Workshop Meeting, March 5, 2015

Thursday, March 5, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : Mar 5, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : Mar 5, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Mar 5, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Mar 5, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Visitors item 3.4, Recognition of the 2014-2015 Kids Tag Art Program Winners; Added as Consent item 7.26, Exempted Purchase: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Recognition of Kiera Alexander, Florida High School Athletic Association District 1 Girls 183 Class Weightlifting State Champion 2015, presented by the Superintendent Meeting : Mar 5, 2015 - Workshop Meeting Type : Recognition File Attachments GIRLS WEIGHTLIFTING 2015 kiera alex.pdf (44 KB) 3. Visitors Subject : 3.2 Recognition of Choctawhatchee High School Boys Soccer Team, Florida High School Athletic Association Class 3A State Champions 2015, presented by the Superintendent Meeting : Mar 5, 2015 - Workshop Meeting Type : Recognition File Attachments Choctaw Boys Soccer Roster 2014.pdf (21 KB) 3. Visitors Subject : 3.3 Recognition of Dr. Connie Hall on the occasion of her retirement, presented by the Superintendent. Meeting : Mar 5, 2015 - Workshop Meeting Type : Recognition Public Content Recognition of Dr. Connie Hall, Principal, Bluewater Elementary School, retiring after 27 years of service. 3. Visitors Subject : 3.4 Recognition of the 2014-2015 Kids Tag Art Program Winners, presented by Ben Anderson, Okaloosa County Tax Collector Meeting : Mar 5, 2015 - Workshop Meeting Type : Recognition Public Content The Kids Tag Art program is a county-wide art project and fundraiser for elementary school art programs in Okaloosa County. All profits generated from the sale of tags benefit each school's art program and helps in providing classroom art supplies. File Attachments 2014-15 KTA Award Winners and Totals.pdf (122 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Assistant Principal II, Riverside Elementary School, recommended by the Superientendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Riverside Elementary School. 5. Personnel Appointments Subject : 5.2 Appointment of Principal, Bluewater Elementary School, recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Bluewater Elementary School. Public Content This position will be effective April 1, 2015. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of February 5 - 18, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Mar 5, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of February 5 - 18, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 5 - Feb 18.pdf (21 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of February 5 - 18, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting :  Mar 5, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 5 - 18, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 5 - Feb 18.pdf (18 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all the Consent Agenda items as recommended by the Superintendent. Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Workshop Meeting of February 19, 2015; Minutes of Regular Meeting of February 23, 2015; and Minutes of  Special Meeting of February 26, 2015, recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of February 19, 2015; Minutes of the Regular Meeting of February 23, 2015; and Minutes of the Special Meeting of February 26, 2015, Public Content The minutes of Board meetings must be approved by the Board. File Attachments 2-19-2015 Workshop DRAFT.pdf (172 KB) 2-26-2015 Special Meeting DRAFT.pdf (51 KB) 2-23-2015 Meeting DRAFT.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Destin Middle School for Chromebooks in the amount of $3,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Destin Middle School for Chromebooks in the amount of $3,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Destin Middle School for Chromebooks in the amount of $3,000.00. The remaining cost will be provided by the school. File Attachments Destin MS Chromebook Quote.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for fence in the amount of $10,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for fence in the amount of $10,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for fence in the amount of $10,000.00. The remaining cost will be provided by the school. File Attachments Mary Esther ES Fence Quote.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Elliott Point Elementary School for a corridor gate in the amount of $1,710.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,710.00 Budgeted : Yes Budget Source :  Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Elliott Point Elementary School for a corridor gate in the amount of $1,710.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School for a corridor gate in the amount of $1,710.00. Corridor gate, 11-15 feet wide x 6-61/2 feet high, for $1,710.00. Price provided by Decker Equipment Company, School fixed-price catalog. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for a school check-in system, sound system, document cameras, and data projectors, in the amount of $6,867.83, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,867.83 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for a school check-in system, sound system, document cameras, and data projectors, in the amount of $6,867.83. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for a school check-in system, sound system, document cameras, and data projectors, in the amount of $6,867.83. File Attachments Laurel High School Quotes.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 3-9-15.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 09, 2015 Absolute Date : Mar 09, 2015 Fiscal Impact : Yes Dollar Amount : $19,557.70 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations March 9, 2015.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of RFP 10-P04 Intercom System Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital and General Funds, Various Projects Recommended Action : Motion to approve the renewal of RFP 10-P04 Intercom System Program for a two (2) year period, effective April 12, 2015 through April 11, 2017. The vendor is Ivanco, Inc. Public Content Request approval to renew RFP 10-P04 Intercom System Program for an additional two (2) year period, effective April 12, 2015 through April 11, 2017, to provide upgrades, and to maintain and repair intercom systems throughout the District,on an as needed basis, at a cost of $93.75/hour . Funding will be paid from various sources and projects. Attached are copies of the renewal confirmation; original contract, which was School Board approved April 12, 2010; and Contract Modification, which was School Board approved February 12, 2013. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF RFP 10-P04.pdf (369 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 No Award: ITB 15-08 Renovate Multipurpose Room at STEMM Academy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the No Award of ITB 15-08 Renovate Multipurpose Room at STEMM Academy due to over budget. Public Content Request approval of no award for ITB 15-08 Renovate Multipurpose Room at STEMM Academy due to over budget. A copy of the award tabulation is attached. For additional information, please contact Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments ITB_15-08.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 ITB 15-11 Chill Water Piping Insulation Replacement, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,000.00 Budgeted : Yes Budget Source : Captial Funds, Project 4340, Mid & High School Maintenance Recommended Action : Motion to approve the committee's recommendation to award ITB 15-11 Chill Water Piping Insulation Replacement to McDonald Construction Services, Inc. in the amount of $74,000. Public Content Request approval of the committee's recommendation to award ITB 15-11 Chill Water Piping Insulation Replacement to McDonald Construction Services, Inc. in the amount of $74,000. The project site is Niceville High School. Funding will be paid from Capital funds, project 4340, Mid & High School Maintenance. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_15-11.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid: SWC-516JR Cafeteria Equipment, Large, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510, Sodexo Exclusions Recommended Action : Motion to approve tagging on with the School District of Volusia County on bid #SWC-516JR Cafeteria Equipment, Large, based on firm percentage discounts off  vendor catalog pricing for multiple vendors. Public Content Request approval to tag on with the School District of Volusia County on bid #SWC-516JR Cafeteria Equipment, Large, based on firm percentage discounts off vendor catalog pricing for multiple vendors. The bid will be used on an as needed basis using Federal Funds, project 3510 Sodexo Exclusions. A copy of the bid tabulation is attached. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON BID-SWC-516JR.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Commercial Services Agreement: Cox, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve signing the Commercial Services Agreement as required by Cox Communications Gulf Coast, LLC. Public Content Request approval of the Commercial Services Agreement (CSA) as required by Cox Communications Gulf Coast, LLC in reference to the recent award of ITB 15-09 Telecommunication Services for WAN, which was School Board approved February 9, 2015 for the contract period effective July 1, 2015 through June 30, 2016. A copy of the CSA is attached. For additional information, please contact Dustin Keith, Seat Management Specialist, Information Systems at (850) 689-7151. File Attachments CSA FOR ITB 15-09.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Commercial Services Agreement: Cox, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve signing the Commercial Services Agreement as required by Cox Communications Gulf Coast, LLC. Public Content Request approval of the Commercial Services Agreement (CSA) as required by Cox Communications Gulf Coast, LLC in reference to the recent award of ITB 15-10 Internet Services, which was School Board approved February 9, 2015 for the contract period effective July 1, 2015 through June 30, 2016. A copy of the agreement is attached. For additional information, please contact Dustin Keith, Seat Management Specialist, Information Systems at (850) 689-7151. File Attachments CSA FOR ITB 15-10 INTERNET SERVICES.pdf (103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Summer Voluntary Pre- Kindergarten Program (VPK) for 2015, presented by Debra Haan, Pre-K Coordinator, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,920.00 Budgeted : Yes Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre- Kindergarten Program for 2015. Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2015. The budget has been based on a probable enrollment of 24 students. The information attached provides an overview of the program to include locations and dates. Staff training will be provided prior to the program's start. The attachment includes the Summer VPK informational flyer, budget, provider application, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OCESPA. File Attachments 2015 Summer VPK Agenda.pdf (1,673 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Approval of the 2014-2015 SAC Membership for Okaloosa County Schools, presented by Debbie Davis, Specialist, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Approval of the 2014-2015 SAC Memberships for Okaloosa County Schools. Public Content School Advisory Councils are required to submit their membership annually and have it board approved. File Attachments SAC Membership 2015 South Zone.pdf (2,858 KB) SAC Membership 2015 North Zone.pdf (1,890 KB) SAC Membership 2015 Central Zone.pdf (2,061 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 CHOICE High School and Technical Center LPN Program Summer 2015 Schedule, presented by Sarah Myers, LPN Program Director, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,397.55 Budgeted : Yes Budget Source : FY 2014-2015 Project 5110 Recommended Action : Motion to approve the CHOICE High School and Technical Center LPN Program Summer 2015 Schedule. Public Content CHOICE Technical Center requests approval for the LPN Department to teach summer school (adult LPN students) per the attached schedule, June 5 - July 2, 2015. File Attachments LPN SUMMER SCHOOL 2015.pdf (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Summer School Programs for 2015 (SIS and Summer Junior Lifeguard Program for credit), presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : SAI Funds Recommended Action : Motion to approve 2015 Summer School Programs to include, SIS and the Summer Junior Lifeguard Program for credit. Public Content Attached you will find the summer school schedules to include SIS for Elementary and Secondary and the completion requirements for the Junior Lifeguard Program. The Summer School Program will be funded from Supplemental Academic Instructional (SAI) Categorical Funds. As in past years, the Junior Lifeguard Program is offered free to our students through scholarships from the Destin Fire Rescue Foundation, Inc. File Attachments Junior Lifeguard Program 2015.pdf (132 KB) 2015 Summer Intensive Studies Schedule.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Revised 2014-2015 Retention Criteria, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve revisions to the 2014-2015 Retention Criteria. Public Content Attached you will find the retention criteria for elementary and middle school students by grade. All revisions are highlighted. File Attachments Revised 2014-2015 Retention Criteria.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments March 9, 2015 Instructional Board Report.pdf (100 KB) March 9, 2015 Ed Support Board Report.pdf (41 KB) Substitute New Hires Board Report 03-09-2015.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsMarch9th2015.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Bernice Harrington, Southside Center, 4.25 hours Jill Parker, Florosa Elementary, 30.00 hours Leonard Smith, Walker Elementary, 1.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 09, 2015 Absolute Date : Feb 09, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of the employees. Public Content Suspension of employee EID #112506 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Exempted Purchase: Estimated Figures for Advanced International Certificate of Education (AICE) Examinations and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 5054, Advanced Placement, or Project 5053, Advanced International Certificate of Education (with exception of Laurel Hill, see attached spreadsheet) Recommended Action : Motion to approve the purchase of examinations for the estimated number of students who will participate in AICE and AP testing. The total is based on an estimated number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendors are Cambridge University and College Board. Each school has provided their funding sources. Public Content Motion to approve the purchase of examinations for the estimated number of students who will participate in AICE and AP testing. The total is based on an estimated number of participants. This is an exempted purchase under 6A-1.012(11)(b) and the vendors are Cambridge University and College Board. Each school has provided their funding sources. A copy of the AICE/AP spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments 2015 District Advanced Placement (AP) and AICE Order Forms.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Agreement for Services between the School Board of Okaloosa County and the Northwest Florida Manufacturers Council, presented by Patti Bonezzi, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action Preferred Date : Mar 10, 2015 Absolute Date : Mar 13, 2015 Fiscal Impact : Yes Dollar Amount : $169,500.00 Budgeted : Yes Budget Source : Florida Legislature Appropriation Recommended Action : Approval of the Agreement for Services between the School Board of Okaloosa County and the Northwest Florida Manufacturers Council. Public Content The purpose of the Northwest Florida Manufacturing Council is to provide a skilled workforce for the manufacturing corridor that is being built from Mobile to Jacksonville as well as support our regional manufacturing needs for a skilled workforce. File Attachments Manufacturing Academy Deliverables (2).pdf (487 KB) Agreement for Services with NWF Manufactures Council.pdf (357 KB) 8. Discussion Agenda Subject : 8.2 CTE Program Agreement for Manufacturing between the School Board of Okaloosa County and Northwest Florida State College, presented by Patti Bonezzi, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action Preferred Date : Mar 13, 2015 Absolute Date : Mar 20, 2015 Recommended Action : Motion to approve the CTE Program Agreement for Manufacturing between the School Board of Okaloosa County and Northwest Florida State College. Public Content Agreement to use the manufacturing lab and equipment currently in place at NWFSC at no cost to OCSD. File Attachments CTE Program Agreement for Manufacturing.pdf (26 KB) 8. Discussion Agenda Subject :  8.3 Items Moved from the Consent Agenda (if any) Meeting : Mar 5, 2015 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 10, Pre-GMP for Roof Replacement Projects at Ruckel Middle School and the Heavy Equipment Shop at the South Transportation Facility, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action Preferred Date : Mar 09, 2015 Absolute Date : Mar 09, 2015 Fiscal Impact : Yes Dollar Amount : $52,000.00 Budgeted : Yes Recommended Action : Motion to approve Program No. 5, Task Order No. 10, Pre- GMP for the Roof Replacement Projects at Ruckel Middle School and the Heavy Equipment Shop at the South Transportation Facility; and authorization to submit the Notice to Proceed with the Pre-GMP phase services. Public Content Ruckel Middle School- This project consists of the tear off and replacement of the Locker Hallway Building Roof to include complete replacement of the metal deck. There are approximately 70 squares of roofing; the new roofs will be the District standard of Modified Bitumen roofing with Poly-Iso insulation. Heavy Equipment Shop at the South Transportation Facility - This project consists of the tear off and replacement of approximately 22 squares at the existing roofs located at Buildings 1 and 2 at the Heavy Equipment Shop located at the South Transportation Facility. The new roofs will be the District standard of Modified Bitumen roofing with Poly-Iso insulation. The total squares for the three roofs is 92 squares. The new roofs will be the District standard of modified bitumen roofing with Poly-Iso insulation. Pre GMP cost- $52,000 File Attachments Description TO#10 PreGMP Roofing Summer 2015 at Ruckel MS and Heavy Equpt shop Common Campus.pdf (48 KB) Notice to Proceed – Prog V, Task Order#10, Pre-GMP Ruckel & Equip shop roofing projects.pdf (345 KB) 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-10, OCSD Exchange Solution, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action Preferred Date : Mar 09, 2015 Absolute Date : Mar 09, 2015 Fiscal Impact : Yes Dollar Amount : $186,908.30 Budgeted : No Budget Source : Funding from technology capital outlay budget. Recommended Action : Motion to approve L-3 Task Order No. 2-10, OCSD Exchange Solution, in the amount of $186,908.30. Public Content Replacement of the current obsolete Exchange e-mail and MailMeter archive systems. File Attachments L-3 Task Order 2-10.pdf (201 KB) 10. Information Technology Seat Management Contract Subject : 10.2 L-3 Task Order No. 2-11, OCSD 2 Routers, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action Preferred Date : Mar 09, 2015 Absolute Date : Mar 09, 2015 Fiscal Impact : Yes Dollar Amount : $98,421.16 Budgeted : No Budget Source : Funding from technology capital outlay budget. Recommended Action : Motion to approve L-3 Task Order No. 2-11, OCSD 2 Routers, in the amount of $98,421.16. Public Content Provide and install two K-series routers to replace the one existing Enterasys router which is at end of life. File Attachments L-3 Task Order 2-11.pdf (53 KB) 12. Attorney's Business Subject :  12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Mar 5, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Mar 5, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests, approved by the Superintendent. Meeting : Mar 5, 2015 - Workshop Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 3.9.15 Board Mtg.pdf (144 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Submission of Peggy Gorday Bruner Award Ballots Meeting : Mar 5, 2015 - Workshop Meeting Type : Procedural 14. Board Members' Announcements/Request for Information Subject : 14.2 Board Members' Announcements/Request for Information Meeting : Mar 5, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for adoption of new School Board Policy 1-24 School Board Direct-Support Organizations, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Mar 5, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve School Board Policy 1-24 School Board Direct-Support Organizations. Public Content A Public Hearing will be held to receive public input and consider approval of new School Board Policy 1-24 School Board Direct-Support Organizations. The proposed policy provides rules and regulations for the operation of direct-support organizations in the school district and implements the provisions of Florida law regarding the sharing of facilities and other resources. File Attachments 1-24 School Board Direct-Support Organizations.pdf (73 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Mar 5, 2015 - Workshop Meeting Type : Procedural 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Mar 5, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on March 5, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Notice of Public Hearing Meeting : Mar 5, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on March 9, 2015, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: School Board Policy 1-24 School Board Direct-Support Organizations Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : Mar 5, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.