Okaloosa County BOCC — October 18, 2016 — Public Financial Management Amendment One 10-11-16 — reading text

7 i CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Co3 - 0718~HP Tracking Number: Grant Funded: YES NO g Contractor/Lessee Name:__ Publi Firweinq /s .-..«7'-; Lie, Purpose firi} Hprensst Jo Ccten) canimed oot = Ju - rovett, Date/Term; ' 1. [ reater THAN $50,000 Amount: 2. L] areaTeR THAN $25,000 Department; Ap 3. [ 425,000 08 LESS Dept. Monitor Name: 5/*7&//:"'»;( Document has been reviewed and includes any attachments or exhibits. Purchasing Coordination (A W Date: glre/re Purchasing Manager or Designeel Zan-hederak-taanne-kubliker Charles Fowdll o Risk Management Review Approved as written: %MZQ&QM Date: %”\6”“1 Risk M’anage% or designee Q Laura Porter or Krystal King County Attorney Review See ewail doks Slsin Approved as written: Date: County Attorney Gregory T, Stewart, Lynn Hoshihara, Kerry Parsons or designee Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager Charles Powell m From: Parsans, Kerry <KParsons@ngn-tally.com> Sent: Monday, August 15, 2016 9:40 AM To: Charles Powell Ca Stephanie Herrick; Dave Miner; Hoshihara, Lynn Subject: RE; Coordination Yes, itis approved for legal sufficiency. To clarify as it is not in the heading of the emall, this is for the amendment to the public financial management contract. Frbm: Charles waell [méi)tb:c,"p-t)\:/vell@cd.gkéilobsra.fl.Lusj | Sent: Monday, August 15, 2016 10:37 AM To: Parsons, Kerry Cc: Stephanie Herrick; Dave Miner Subject: RE: Coordination Hi Kerry, Have you had an opportunity to review this amendment? Respectfully, Charles Powell Contract & Lease Coordinator Okaloosa Cournity Purchasing Department 5479A Old Bethel Road Crestview, Florida 32536 Voice: 850-689-5960 Fax: 850-689-5970 cpowell@co.okaloosa.fl.us Please note: Due fo Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request, Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Dave Miner Sent: Thursday, August 11, 2016 3:39 PM To: Charles Powell <cpowell@co.okaloosa.fl.us>; Zan Fedorak <zfedorak@co.okaloosa.fl.us> Ce: Stephanie Herrick <gherrick@co.okaloosa.fl.us>; 'Parsons, Kerry' <KParsons@ngn-tally.com> Subject: Coordination Charles: Attached you will find Amendment Number One to the Public Financial Management contract for coordination. You will receive the original in distro tomorrow. Thank you. David E. Miner FIRST AMENDMENT TO CONTRACT C03-0786-AP PUBLIC FINANCIAL MANAGEMENT, INC FOR FINANCIAL ADVISORY SERVICES FOR THE DESTIN — FORT WALTON BEACH AIRPORT This First Amendment made and entered into this day of , 2016, hereby amends contract- C03-0786-AP, dated October 8, 2002, by and between Okaloosa County, Florida, (hereinafter the “County’”) and Public Financial Management, Inc., (hereinafter the “Concessionaire”). WHEREAS, on October 8, 2002 the County and Concessionaire entered into a contract, C03-0786-AP, for financial advisory services; and WHEREAS, the parties desire to extend the contract on a month-to-month basis beginning on October 1, 2016 until a new contract is in place; and WHEREAS, the parties desire to amend the Contract to add language in the Contract pertaining to Public Records as has recently been amended by the Florida Legislature in the 2016 Laws of Florida chapter 20. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to amend C03-0786-AP as follows: 1. County and Concessionaire has agreed to extend this contract on a month-to-month basis beginning on October 1, 2016 until a new contract is in place. Either party may terminate the month-to-month contract upon thirty (30) days written notice to the other party. 2. The contract is also amended to include the following additional provision: Public Records IF THE CONCESSIONAIRE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONCESSIONAIRE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536 PHONE: (850) 689-5977 riskinfo@co.okaloosa.fl.us. Concessionaire must comply with the public records laws, Florida Statute chapter 119, specifically Concessionaire must: a. Keep and maintain public records required by the County to perform the service. b. Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the concessionaire does not transfer the records to the County. d. Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the concessionaire or keep and maintain public records required by the County to perform the service. If the concessionaire transfers all public records to the public agency upon completion of the contract, the concessionaire shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the concessionaire keeps and maintains public records upon completion of the contract, the concessionaire shall meet all applicable requirements for retaining the public records. All records stored electronically must be provided to the public agency, upon the request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 3. All other provisions of the Contract and Amendments shall remain in full force and effect through the duration of the contract. IN WITNESS WHEREOF, the parties hereto have executed this amendment as of the day and year first written. PUBLIC FINANCIAL MANAGEMENT, INC &4 AN By: Kenneth D. Fullerton Date: 3",/27//4 ATTEST: Witness _J fl (D). A Lri] Witness OKALOOSA COUNTY, FLORIDA Charles K. Windes, Jr., Chairman Date: ATTEST J.D. Peacock II, Clerk Client#: 203700 ACORD.. CERTIFICATE OF LIABILITY INSURANCE PUBLIFINAN DATE (MM/DDIYYYY) 11/24/2015 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION I8 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER GONIACT Conner Strong & Buckelew N, £xy: 877-861-3220 [F4% noj. 856-562-6885 Two Liberty Place EMAIL 50 _S' 16th ?treet' Suite 3600 INSURER(S) AFFORDING COVERAGE NAIC # Philadelphia, PA 19102 nsurer A . Great Northern insurance Gompan 20303 INSURED msurer g : Federal insurance Company 20281 Public Financial Management inc. NSURER - Two Logan Square Suite 1600 INSURER D: 18th & Arch Streets INSURER E Philadelphia, PA 19103-2770 * INSURER F ¢ COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN i8 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NER ADDLSUBH] POIICY EFF | POLICY EXP LTR TYPE OF INSURANCE I&SR WVD POLICY NUMBER (MBI YY) (DO V) LiMITS A | GENERAL LIABILITY 35363950 11/30/2015]11/30/2016 £AcH OCCURRENCE - | 51,000,000 X| COMMERCIAL GENERAL LIABILITY BRI IR ey | 51,000,000 l CLAIMS-MADE OCCUR MED EXP (Any one person) | $710,000 PERSONAL & ADV INJURY | $1,000,000 | GENERAL AGGREGATE 52,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG | $2,000,000 POLICY B LoG $ B | AUTOMOBILE LIABILITY 73248555 11/30/2015, 11/3072016 GOVENEDSINGLELIMIT 14,000,000 ANY AUTO BODILY INJURY (Per person) | $ ALL OUNED - SCHEDULED BODILY INJURY {Per accident) | $ X X | NON-OWNED PROPERTY DAWAGE ¢ HIRED AUTOS AUTOS {Per accident) $ B UMBRELLA LIAB OCCUR 79774080 11/30/2015 11/30/2016 EACH OCCURRENCE $10,000,000 X| EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 DED [ f RETENTION $ i WORKERS COMPENSATION WC STATU- OTH- A | LD ENPLOYERS" LINBILITY " 71739979 01/01/2016{01/01/2017) X ITORY LIMITS | ]ER ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? !E NIA E.L EACHACCIDENT $1,000,000 (Mantdatory in NH) £.1. DISEASE - EA emPLOYEE| §1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - PoLicy LmiT | 51,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) It is hereby understood and agreed that Okaloosa County is included as an Additional Insured with respect to General Liability coverage only. Non-Owned & Hired Automobile and Workers Compensation - Evidence of coverage only CERTIFICATE HOLDER CANCELLATION Okaloosa County, Purchasing Department 602-C North Pear! Street, Crestview, FL. 32536 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WiLlL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE AGORD 25 (2010/05) 1 of1 #81371301/M1369075 ©1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD J5C ' & ACORD \_—»/ CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 11/16/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: certificate holder in lieu of such endorsement(s). If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the If SUBROGATION IS WAIVED, subject to PRODUCER Crystal IBC LLC dba Crystal & Company Financial Square, 32 Old Slip e ST Brian Rozynski [proNE " 212-504-1882 | #¥ noy; 212-504-1899 EMAL s brian.rozynski@crystalco.com {New York N 10005 INSURER(S) AFFORDING COVERAGE NAIC # wsurer A :Endurance American Specialty Insura 41718 INSURED wsurer B : XL Specialty Insurance Company 37885 Public Financial Management, Inc. wsurer ¢ :Continental Casualty Company 20443 Two Logan Square, Stite 1600 wsurer b Starr Indemnity & Liability Co 38318 Phiiadeiphia PA 19103 INSURERE : INSURERE ; COVERAGES CERTIFICATE NUMBER; 1231972607 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.