Okaloosa County BOCC — April 7, 2015 — TaskOrder06 HDR — reading text

TASK ORDER APPROVAL FORM CONITRACT #:_C14-2078-PW TASK ORDER #:_06 TASK ORDER AMOUNT:_$138.367.19 OFFERED BY CONSULTANT: HDR Engineering, Inc. FIRM'S NAME EDWARo J )Hupet P [ REPRESENTATIVE)PRI%TED NAME SIGNATURE 4 SENLo PROTECT GNGINEER 3//7//5’ TITLE RECOMMENDED FOR APPROVAL (Department Director) b IGNATURE ~ \/ { ‘ Public Wo‘?ks Director TITLE [ B . n/ (5 DATE | COUNTY ADMINISTRATOR (if applicable) DATE DATE / APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) o $25,000 or less approved by Purchasing Director o Between $25,001 and $50,000 approved by Purchasing Director and County Administrator ¢ Inexcess of $50,000 approved by the Board. PURCHASING DIRECTOR DATE CHAIRMAN (if applicable) DATE FoR February 23, 2015 Mr. Jason Autrey P.E. County Engineer Okaloosa County Public Works 1759 S. Ferdon Blvd. Crestview, FL 32536 County Project Name: Martin Luther King Jr. Blvd. & Green Acres Road Rehabilitation County: Okaloosa RE: Fee Proposal — Task Work Order Dear Mr. Autrey, HOR is requesting a Task Order for the amount of $138,367.19. This Task Order will cover the expenses needed to provide Okaloosa County with Construction Engineering and Inspection (CEl) for the above mentioned project. if you have any guestions or comments, please contact me at 850.835.1561. Sincerely, Ed Hudec H§.E! Senior Prdject Engineer hdrinc.com 19805 US Highway 331 South, Freeport, FL 32439.4743 (850} 835-1561 FoR Martin Luther King Blvd. & Green Acres Road Rehabilitation Construction Engineer and Inspection Services ¢ Total Not to Exceed Amount $138,367.18 Ed. Hudec P.E. Senior Project Engineer Print Name Title “i{; . | ignature hdrinc.com 19805 US Highway 331 South, Freeport, FL 32439.4743 (850) 835-1561 CEI SCOPE OF SERVICES TABLE OF CONTENTS TASK SERIES 1000 - MEETINGS ADMINISTRSATION 1005 - Preconstruction Conference 1010 - Construction Meetings TASK SERIES 1100 - SUBMITTALS ADMINISTRATION 1105 - Review and Approval of Shop Drawing Submittal Schedule 1110 - General Administration of Submittals 1115 - Review of Shop Drawing Status and Scheduling 1120 - Evaluate Requests for Substitution TASK SERIES 1200 - SCHEDULE ADMINISTRATION 1205 - Review and Approval of Initial Construction Schedule 1210 - Documentation of Construction Progress 1215 - Review Actual Construction versus Schedule Status TASK SERIES 1300 - CONSTRUCTION OBSERVATION AND INSPECTION 1305 - General Construction Observation 1310 - Site Conditions Review 1315 - Verification Testing & Inspection 1320~ Coordinate and Review Soils Testing 1325-Coordinate and Review Concrete Testing 1330 -Coordinate and Review Asphalt Testing 1335 - Stored Materials/Equipment Review 1340 - Design Discipline Site Visitations 1345 - Coordinate Project Photo and Video Documentation 1350 - Record Drawing Review 1355 - Develop a Progressive List of items Requiring Correction 1360 - OWNER Noatification of Accident Damage/Injury TASK SERIES 1400 - CONTRACT INTERPRETATIONS AND MODIFICATIONS ADMINISTRATION 1405 - Ceordinate Interpretations Review 1410 - Administration of Changed Work 1415 - Coordinate and Issue Interim Field Change Agreements (IFCA) 1420 - Coordinate and Issue Requests for Proposals (RFP's) 1425 - Work Change Directives (WCD's) 1430 - Change Orders (CO's) TASK SERIES 1500 - MEASUREMENT AND PAYMENT ADMINISTRATION 1505 - Review and Process Progress Payments TASK SERIES 1600 - PROJECT CLOSEOUT 1605 - Review Substantial Completion Submittal 1610 - Conduct Substantial Completion Inspection 1615 - Issue Certificate of Substantial Completion and Punch List 1625 - Document Project Warranties 1630 - Review Final Completion Submittal 1635 - Conduct Final Completion inspection 1640 - Recommend Final Payment CONSTRUCTION ENGINEERING & INSPECTION (CEIl) SCOPE OF SERVICES SCOPE STATEMENT AND OBJECTIVE This Scope of Services is for HDR Construction Control Corp. {"Consultant”) to provide construction engineering, inspection, and construction contract administration services ("Services") to Okaloosa County ("OWNER") related to the CEl Services for MLK Jr. Blvd. & Green Acres Road Rehabilitation {"Praject”). SCOPE OF SERVICES CONSULTANT will assist OWNER with ongoing Project implementation by conducting the following tasks: TASK SERIES 1000 - MEETING ADMINISTRATION Objective: Canduct and document construction phase meetings in order fo facilitate effective Projectcommunications. CONSULTANT Activities: 1005 - Preconstruction Conference + |dentify with OWNER and Contractor the parties to be included in the meeting. = Notify all parties as to the time and place of the meeting. Provide preliminary agenda for attendee input. = Prepare final meeting agenda and produce copies for all expected participants for distribution at meeting. = Prepare meeting place and provide for meeting documentation. = |ncorporate meeting discussions in final preconstruction meeting minutes. = Distribute meeting minutes to all persons in attendance and to parties on meeting notice list not in attendance. 1010 - Construction Meetings * Provide standard formats for meeting agenda, notes and attendance rosters to promote consistent identification of meeting notes for filing and cross referencing purposes. Establish date, place and agenda for regular construction meetings. Determine who is to be involved and notify them of schedule. Arrange for adeguate meeting room and furnishings. Prepare agenda and distribute copies to those in attendance. Conduct meetings and document discussions. Distribute meeting minutes to all in attendance, and predetermined attendees not in attendance, within one week of meeting. TASK SERIES 1100 - SUBMITIALS ADMINISTRATION Objective: Provide administrative and technical support for the administration, review and approval of Contractor's submittals to determine Contractor's understanding of material and equipment requirements. CONSULTANT Activities: 1105 - Review / Approval - Shop Drawing Submittal Schedule - EOR Review Shop Drawing Submittal Schedule. Notify Contractor of acceptance or rejection noting deficiencies and requesting correction of them and resubmittal. Distribute copies of approved schedule to design team members responsible for Shop Drawing reviews. 1110 - General Administration of Submittals Receive, log and distribute submittals received from Contractor to design team for review, Provide timely review and re-distribution of Shop Drawings, miscellaneous submittals, and other submittal information. Establish organized storage for samples and a tracking log for samples. 1115 - Review of Shop Drawing Status and Scheduling Review weekly the approved submitted schedule and the actual Shop Drawing Log for comparison. Review Shop Drawing Submittal Log in regard to requirements that all Shop Drawings must be submitted and approved prior to percent completion defined in Contract Decuments. Utilize Shop Drawings Submittal Schedule as a checklist item for application for payment. Notify Contractor of deficiencies. Address general status of Shop Drawings at Construction Meetings. Address Contractor's requests for Shop Drawing review of critical equipment and materials prior to having an approved submittal schedule. 1120 - Evaluate Requests for Substitution Review substitution requests in terms of quality, cost, constructability and secondary Project impact. Assist OWNER in negotiating any cost or time considerations, additive or deductive, associated with a product substitution. TASK SERIES 1200 - SCHEDULE ADMINISTRATION Objective: CONSULTANT Activities: Obtain, through the Contractor, a detailed construction schedule (CPM) that meets the Contract Document requirements and is useful for monitoring construction progress throughout the Project. 1205 - Review and Approval of Initial Construction Schedule Review schedule for major elements of the Project and for conformance to any specified schedule sequences and completion dates. Notify Contractor with acceptance or rejection noting deficiencies and requesting correction and re-submittal. Meet with OWNER and Contractor to reconcile disputed schedule deficiencies and document reconciliation of disputed deficiencies. 1210 - Documentation of Construction Progress « Estimate value of partially completed elements of the Schedule of Values. * Provide monthly reports to OWNER as back-up to recommendation of monthly progress payment. 1215 - Review Actual Construction versus Schedule Status = Identify critical path activities that have not reached scheduled milestenes. + Identify critical path activities whose durations have not expired that are obviously realizing lower productivity rates than reflected in the schedule. = Identify non-critical activities whose durations are about to equal or exceed the remaining float along that path. * Identify critical path activities that are scheduled to start but have not been started. » Notify Contractor in writing of schedule deficiencies and request a corrective action plan and revised schedule indicating the means of regaining schedule losses. « Observe construction activity to verify implementation of corrective action plan. TASK SERIES 1300 - CONSTRUCTION OBSERVATION AND INSPECTION Objective: CONSULTANT Activities: Provide part-time (as needed) observation, inspection, recording and reporting of the Contractor's work progress to determine the work is in general conformance with the requirements of the Contract Documents. Document activity observed making note of deficiencies and any issues requiring resolution. 1305 - General Construction Observation * Create and file daily work reports defining specified work completed and Contractor work force figures. = Monitor construction activity to verify conformance with Contract Documents and document activities and observations. = Record weather condition information = Record Requests for Interpretation of Contract Document's provisions. * Note construction deficiencies and punch list items. = Generate photographic or video dacumentation. 1310 - Site Conditions Review » Review overall condition of site for excessive construction debris or erosion, and proper drainage and access * Review protection provisions for existing structures, piping, trees and other items designated to be protected. * Document deficiencies and notify the Contractor, 1315 -Verification Testing & Inspection {As Required) = Provide (as needed) verification testing & inspection for earthwork, structures, Asphalt and concrete per Okaloosa County specifications and frequency of testing schedule. = Utilize a materials testing laboratory for all material testing in conjunction with field verification testing. 1320 - Coordinate and Review Testing of Earthwork (as required) = Establish communication of test result procedures and protocols with testing laboratory and Contractor. * Review all test results to verify compliance with specified requirements and maintain Project L.og or Density Log Book. = Verify areas of failing compaction are corrected to specified criteria. 1326 - Coordinate and Review Concrete Testing (as required) = Review concrete mix design with the Engineer and Contractor to establish specification compliance relative to addition of water to concrete on site. = Initiate & verify a sampling program to verify the correct numbers of cylinders are taken as called for in the specifications. * Review field data to verify other items such as slump, air entrainment and special admixtures are in accordance with the Contract Documents. * Review each failing compressive strength test to determine structural implications and course of corrective action required. = Notify Contractor of subsequent testing which is required. 1330 -Coordinate and Review Asphalt Testing (as required) = Provide verification testing & inspection for asphalt and bituminous materials. * Determine and/for review Composite Pay Factors 1335 -